Passport information


Apply for your passport book as soon as you know that you’ll be studying abroad or at the latest by application deadline listed in the web guide for your program. Even if you don’t study abroad it is helpful to have a passport, which is valid for 10 years.

DO NOT apply for a passport card only!  Passport cards are only valid for return to the U.S. by land or sea from Canada, Mexico, Bermuda, and the Caribbean. These cards CANNOT be used when flying between these countries and the U.S.

Explore all the below steps for applying for your first U.S. passport. 


What should I do if I already have a passport?

Check to make sure it is valid for at least six months PAST YOUR ANTICIPATED RETURN DATE FROM ABROAD.  

If you need to renew your passport, follow the instructions on the U.S. Department of State’s website for renewing a passport


Study Abroad Office
Dempsey Hall, Room 202
  (920) 424-0775
  (920) 424-0185
Monday through Friday
7:45am - 4:30pm

Hessen, Germany Exchange

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United States passports are passports issued to citizens and nationals of the United States of America. They are issued exclusively by the U.S. Department of State. 

  • Mail delays are impacting when we receive passport applications for processing.  Processing times begin the day we receive your application, not the day you mail it.
  • Routine service can take up to 18 weeks from the day an application is submitted to the day a new passport is received. The 18-week timeframe includes up to 12 weeks for processing and up to 6 weeks for mailing times on the front and back end.
  • Expedite service (for an additional $60) can take up to 12 weeks from the day an application is submitted to the day a new passport is received. The 12-week timeframe includes up to 6 weeks for processing and up to 6 weeks for mailing times on the front and back end.

Get Started

We’re happy that you are considering applying for a study abroad experience. If you have any questions as you go through this process, please contact us at or by calling (920) 424-0775.


Complete your passport application by typing your information in on line BEFORE going to apply in person.

  1. Complete your passport application on line (for first-time passport applications, you’ll need form DS-11).  NOTE: Applicants for U.S. passports enter personal information on line and then print the finished form, which includes a 2D barcode. Passport application forms completed using the on-line data entry system must still be submitted in person per the instructions below, along with accompanying documents.
  3. Do not sign the form.
  4. Go to your hometown courthouse or to a post office in person.  NOTE: The courthouse in Oshkosh no longer accepts passport applications.  You may apply at the post office in Oshkosh on 20th Ave (near the airport) or in your hometown. Starting October 1st, 2018, you must make an appointment to apply for a passport at the Oshkosh Post Office.
  5. You must present ALL of the following when applying for a U.S. passport:
  • your driver’s license;
  • a photocopy of your driver’s license;
  • a professional passport photo (you can have these taken on campus at Titan Central);
  • a certified birth certificate – with the raised seal and the full names of the applicant’s parents;
  • a photocopy of your birth certificate
  • a check (with your pre-printed address on it) or money order made out to the U.S. Department of State for $110;
  • cash or a separate check (with your pre-printed address on it) for $35 which will cover the processing fee.


The main Oshkosh Post Office is located at 1025 W 20th Ave.  If you don’t have a car, you can use your UW Oshkosh Titan ID to ride the bus for free.  The Post Office is located on bus line #8 (the purple line).  Use the City of Oshkosh GO Transit website to calculate ride times and find bus stops.


What should I do when I receive my passport?

  • Immediately sign it and fill in page four.
  • Enter your passport details into your on-line study abroad application (passport tab).