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GEN 4.B.19. Student Records (Buckley Amendment) Accessibility and Confidentiality.

 

Notice Concerning Student Records. Student records must be kept and held confidential. Students retain the right to inspect, copy, and correct their records. (Reference: The Family Educational Rights and Privacy Act (FERPA, 20 U.S.C. 1232g, 45 C.F.R. Part 99), also known as the Buckley Amendment.)

(1) Student Directory Information.

The University may release "directory information" without student consent if the student is given an opportunity to request that the information be kept confidential. Student requests to limit disclosure of directory information are filed with the Vice Chancellor for Student Affairs. (Directory information includes: name, address, telephone listing, date and place of birth, major field of student, participation in officially-recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student.)

(2) Other Records.

University employees with a legitimate educational interest in other student records may have access to confidential information. This information is restricted to a "need to know basis," i.e., no one should be provided with information unless the requester, by virtue of some legitimate responsibility to the University, has a bona fide reason for that information. Before releasing non-directory information, the employee must be performing a task that is specified in the employee's job description or that is directly related to the employee's obligations to the University.

(3) Questions; Additional Information.

Questions can be addressed to the Vice Chancellor for Student Affairs. The complete University policy statement is printed in the undergraduate and graduate Bulletin and the Student Handbook.

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