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FAC 3.7. Immigration Law.


The Federal Immigration Reform and Control Act of 1986 requires employers throughout the United States to verify, document and maintain employee identification and work authorization status. This law pertains to all permanent, project, and limited term employees. Processes require the employer to verify the employee’s identity and employment authorization.

(1)   All persons hired after November 1986 must complete the Employment Eligibility Verification Form I-9, in person, in the Provost and Vice Chancellor’s Office, within three working days. A 21-day extension may be granted provided the employee submits written notice to the Provost and Vice Chancellor’s Office indicating an attempt to secure the appropriate document(s). Failure to comply with the law will result in termination of the employee, and if audited, substantial financial consequence levied against the University.

(2)   I-9 forms will be retained in the Provost and Vice Chancellor’s Office for a minimum of three years after the date on which the person was hired, or one year after the date an individual’s employment has been terminated, whichever is later.

(3)   Copies of supporting documentation used to complete the I-9 form will be maintained in the I-9 file.

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