Policy

Policy Process

UW Oshkosh maintains a formal process for establishing institutional policy. Any individual may request a policy to be developed or revised by submitting the Policy Request Form.

Requests received through the link above will be received and reviewed by the Policy Process Designee. This designee will contact the requestor for follow-up and to discuss next steps in the process.

Requestors should also review the UWO Policy on Policies, found in the Policy Directory, for a definition and guidance on what constitutes an institutional policy.

Each new or revised policy will go through these stages:

Stage One: Discussion

Update November 2025: Leadership Council was disbanded in summer 2025. Discussion and planning is underway to provide an alternate option for this Stage. Policies proposed for development or revision will be discussed by Leadership Council, who will determine if the issue needs review and who should be involved. 

Stage Two: Development

When a proposed policy development or revision is accepted into the Institutional Policy Management Process, a Policy Team will be formed to develop the policy or policy revision. Comprised of appropriate subject matter experts, this Policy Team will then develop a reasonable draft to submit for feedback.

Stage Three: Feedback

When a reasonable policy draft has been approved for feedback, the policy draft will be published on the policy website where anyone may submit feedback on it. The Policy Team will meet with shared governance groups to solicit and incorporate further input.

Stage Four: Recommendation

Shared governance groups will formally vote to recommend to the Chancellor whether the policy final draft should be adopted as institutional policy.

Stage Five: Decision

The Policy Process Designee shall submit the final policy draft and Recommendation voting results to the Chancellor, who will make the final decision whether to approve the policy.