Student Allocations Budgets that have money allocated to the Travel Line Item offer funding for travel is limited to community, state, national, or regional conferences, field trips, and community service-based travel. These trips must be beneficial to more than just the attending student(s). SAC will fund one (1) trip that includes overnight lodging per academic year per organization. Funded travel expenses will include conference registrations, lodging, flight tickets, and reimbursement for car or bus rentals, meal per diem, mileage, public transportation, or taxi services. In order for organizations and clubs to travel, they must complete the necessary forms for travel approval and reimbursement.

• Travel Request Form – starts travel reservations process with the OSG
• Flight/Plane Tickets Request – separate form used to reserve plane tickets
• Driver Authorization Form – University System Risk Management requirement. Must be completed for student drivers to be reimbursed for mileage.

There are several ways to make adjustments to your Student Allocations Budget after it has been approved. Use the Policy and Procedures Manual (PPM) to determine how you can make adjustments to best use funds appropriately.

• Budget Request Form – used during the annual SAC Budget Request Process
• Line-Item Transfer Request – to move funds between funded areas (i.e., from Supplies to Food/Catering)
• Unexpected Expense Request – to request additional funding
  • Max Limit of $3,500 per organization per academic year
• SAC Policy and Procedures Manual (PPM) – lists all rules governing budgets and other SAC policies

• Purchasing Request Form
• External Speaker/Entertainment Contracts
  • W-9 Tax Form – for any vendor/speaker/entertainer
  • Entertainer Contract
  • Speaker Contract
  • Standard Rider – used when not using UWO Contract templates
  • Employee/Independent Contractor Questionnaire – used when vendors are considered individuals, not LLCs or a company; must be approved by Human Resources Office, first!
• Meals Requisition Form – for all food purchases

• Pepsi Allocations
  • Pepsi Product Request – Free Soda and Water for events and activities
  • Pepsi Fund Allocations – Grant based funding for specific event proposals that are in need of additional funds
    • Approved items must have Pepsi Logo imprinted. Other approved logos include any UWO branding and images. All other images and logos are not allowed.
• Fundraising Request  – all on-campus fundraising events must be pre-approved by Reeve Union/University Dining
• Reeve Union Board (RUB)
  • Reeve Union Board has funds available to co-sponsor events with other student groups
  • Email rub@uwosh.edu to learn more
• University Speaker Series
  • Need help bringing a speaker to campus? Speaker Series has opportunities for co-sponsorships
  • Email the Student Engagement and Campus Life Desk (SECL) to learn more – secl@uwosh.edu

• Food Pantry Order Form
• Annual Student Organization Recognition

• Delegated/Shared Email Access Request
  • To create a “@uwosh.edu” shared email account for your organization
  • To change access to an existing shared email account
• Reeve Room Reservations 
  • To reserve rooms and equipment in Reeve Union
  • To request spaces in other academic buildings or on university grounds
  • Downloadable Reservation Quick-sheet
• Novelty Machine Rental
  • For Popcorn or Cotton Candy Machines
• TitanCard Reader Rental
  • ID Reader used to track attendance at events or meetings
  • Events/meetings must be posted to the Involve Events Calendar!