Institutional Data

Institutional Data is the collection, analysis, interpretation and dissemination of accurate and timely information on all aspects of the university in support of institutional decision-making, planning and reporting. 

If you need: 

Official Data: Submit a Data Request Form at the button below. Data requests are submitted to the Institutional Data team for review and fulfillment.

Data Trends/Strategic Planning Data:  Visit the Student Lifecycle Dashboards, below. Users must have completed their Basic User training in Canvas then submitted a Dashboard Access request that has been approved. 

Heliocampus Student Lifecycle Dashboards

Purpose: To leverage data and cross-functional analysis to operate under a more data-informed environment, all while supporting student enrollment, persistence, and retention.  

Student Lifecycle Dashboards: The following dashboards were developed through collaboration with HelioCampus and are intended for use in strategic planning and providing data trends:

  • Admissions: Student information including who applied, was admitted, and enrolled, and includes rates for Admit and Yield.
  • Enrollment: Data on student enrollment in courses.
  • Student Success: Data on retention and graduation rates.
  • Completions: Data on degree counts and completion comparisons.
  • Financial Aid: Information on offers, acceptance and distribution to students.

Access: Institutional Effectiveness (IE) and Data Governance will be responsible for managing the use and accessibility of these Tableau-environment dashboards. The IE Data team will continue to develop new dashboards in the Dashboard Directory to support student success and the UWO2030 Strategic Plan.


  • Basic Users: Majority of faculty and staff; ‘View’ access with pre-set filter use; Aggregate data only; No access to download or view underlying reports; Must self-enroll in Basic User training then request dashboard access. 
  • Functional Users: Academic advisors, area leads, and specific administrative staff; ‘View’ access with advanced filters and downloads with limitations; Student-specific data access is controlled and monitored; Special training required for this level.

Timeline: Dashboard links, training course and the Access Request form will be released in summer 2024. Stay tuned for updates!


Tableau Resources

 Coming soon!

Common Data Set

The Common Data Set (CDS) is a set of questions and answers that describe the student enrollment, staffing, and finances of a university. The CDS was developed in a cooperative effort between publishers (College Board, Peterson’s, and US News & World Report), colleges and universities, and other parties interested in higher education. More information about the CDS is available online at


UW Oshkosh Retention and Graduation

UW Oshkosh Retention and Graduation by Race/Ethnicity

This information may also be accessed through the UW System Accountability Dashboard and Interactive Reports. These dashboards contains a broad spectrum of higher education performance measures for all campuses.

Through the Accountability Dashboard, the topic Progress & Completion provides retention rates, graduation rates, degrees conferred, detail for underrepresented and lower-income students, and graduation at non-UW schools. UW System – Progress and Completion

From the Interactive Report page, the topic Retention & Graduation includes retention and graduation rates of new freshmen and new transfers. UW System – Interactive Reports

UW System OPAR Report Sites

Reports produced by the Office of Policy Analysis & Research (OPAR) regarding special topics relevant to the University of Wisconsin System and UW System Institutions.

Student Statistics: These interactive reports provide in-depth information on UW System and UW System Institutions.
Topics include degrees, distance education, trends in student headcount and FTE, and financial aid.

UW Accountability Dashboard: Explore interactive charts and graphs containing information about UW System and UW Institutions that reflect strategic priorities or are required by state legislation.