Time Entry Resources
- All hours must be entered by the end of last day of the pay period
- If your job does not start on the first day of the pay period, you will need to view your timesheet by day to enter hours
- Timesheet Entry Instructions
- Pay Period and Check Date Schedule
- Login to My UW System - for timesheet entry and earnings statement retrieval
Student Employment Eligibility
- Fall and Spring Terms: must be enrolled at least half-time (6 credits for undergraduate; 4.5 for graduate)
- Summer Session: must be enrolled 3.0 credits for undergraduate and graduate OR enrolled at least half-time in upcoming Fall term
Finding Employment On or Off Campus
TitanJobs: Job postings for part-time, full-time and internship opportunities on and off campus
Academic Excellance (STEP) Program: High-impact internship opportunities for UW Oshkosh students
Hours Eligible to Work Guidelines
If you have more than one campus job, you must coordinate your total hours working per week with all supervisors. Total hours per week include all jobs together.
- Federal Work Study - less than 20 hours per week while classes are in session and less than 40 hours per week when on break
- Student Assistant - No more than 40 hours per week
- International Students - no more than 20 hours per week while classes are in session
NOTE: All students must be enrolled in courses at a higher education university with at least 6.0 undergraduate credits or 4.5 graduate credits for Fall and Spring Terms in order to work for UW Oshkosh
What is FICA?
- FICA is essentially Social Security taxes
- Students enrolled in school do hot have to pay FICA tax; When they are not enrolled, students will pay the FICA tax
- For summer session if students are not enrolled, they will pay FICA even if enrolled in upcoming Fall term
Conditions of Employment - Work Rules
All student hourly positions are at-will positions and may be terminated at any time provided the reason is not prohibited by law. It is the University's position that the University of Wisconsin System University Employees Work Rules apply to student employees in the same manner as they apply to staff.
Required Hiring Paperwork
You must supply the following paperwork on or before the first day of work. Failure to provide this documentation will delay your start date in the job.
- I-9 Employment Eligibility Verification - must be completed on the first day of employment or before; must supply original documentation such as, but not limited to, a driver's license and social security card, or passport to employer.
- W-4 Employee Withholding Certificate and Self-Identification
- Direct Deposit
- Selective Service Certification (males only)
- W-220 Non-Resident Withholding Reciprocity Declaration (only if live in specific states)
- A criminal background check may be required depending on which department you work for. This form will be requested by the department if required.
International Students must make an appointment in Human Resources (424-1166) to complete required forms. Documents to bring along include: I-20, I-94, Passport, and Social Security Card
Contact your supervisor for that particular job.