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Pay Plan

2023 -2025 Pay Plan Procedures


The 2023-2025 State of Wisconsin Biennial Budget includes raises for University of Wisconsin System employees that are partially funded by the State and partially funded by University of Wisconsin System institutions. The Pay Plan’s first installment is a 4% raise for eligible employees. UW Oshkosh is opting to utilize the Chancellor’s Discretionary Funds, therefore eligible employees will receive a 3.4% increase.  

The Pay Plan’s second installment is a 2% raise for eligible employees. The full amount will be awarded as no discretionary funds will be used.

To be eligible for the first installment, employees must meet the following criteria:  

  • Be in an eligible employment classification (see FAQ below) 
  • All compliance requirements are completed: Preventing Sexual Harassment & Violence Training, Information Security Awareness Training, Mandated Reporter Training, and Outside Activities Reporting 
  • Have a performance evaluation on record that supports solid and/or meritorious performance 
  • If a supervisor, have all direct report evaluations completed 
  • Have a hire date on or before October 31, 2022 for an increase effective during the fiscal year 2023-2024

Questions?

UWO Human Resources
hroffice@uwosh.edu
(920) 424-1166

Compliance Deadlines for Second Installment


Compliance Criteria Original Deadline Extended Deadline Description
2023 Performance Evaluation 3/31/2024 4/30/2024 Evaluation must be fully complete, including employee acknowledgment.
Mandatory Employee Training (MET) – annual March cycle 3/31/2024 4/30/2024 Any training not completed by the deadline will be considered past due.
Mandatory Employee Training (MET) – New Hires only 30 days from hire date Additional 30 days from original deadline Any training not completed by the deadline will be considered past due.
Outside Activities Reporting (OAR) – Faculty, Limited, Academic Staff only 4/30/2024 N/A Forms not submitted by the employees will be considered past due. Supervisors are also expected to review and approve all forms by the deadline.
 

Forms & Documents


Performance Evaluation Form – A recent performance evaluation must be on record in the ePerformance system in order to receive an increase from the pay plan. It is the supervisor’s responsibility to ensure a recent performance evaluation is on file.  

     Please Note: An evaluation will be considered recent if it covered the evaluation periods identified below: 

Increase Effective Date:  7/2/2023 6/30/2024 
Limited, Academic Staff and University Staff evaluation period:  2022 Calendar Year  2023 Calendar Year 

 

Timeline & Effective Dates


All performance evaluations are due by March 1 of the following year.  

Second Installment Effective Date 

 Employee Type   Effective Date of Increase  First Paycheck with New Rate 
Annual Employees 6/20/2024 7/15/2024
Academic Year Employees  8/25/2024 9/19/2024

 

Frequently Asked Questions

I am an instructional academic staff member and my pay-plan letter indicates a salary that does not seem correct.

This year, UW System created letters to go out to all system employees for Pay Plan. Given the large number of letters generated, a template was used for all employees to include actual salary only (Actual Salary = Base Salary * FTE). Please reach out to the HR Office should you have any questions on your letter, salary listed, base salary or FTE.

Examples: You are an academic year IAS at 0.80 FTE. Your letter stated your new salary was $48,000 (actual salary). Not stated on your letter was your base salary of $60,000. ($60,000 * 0.80 FTE = $48,000).

You are a one-semester-only IAS at 0.80 FTE. Your letter stated your new salary was $48,000 (actual annualized salary). Not stated on your letter was your base salary of $60,000. ($60,000 * 0.80 FTE = $48,000). Since you are on a one-semester-only contract and the salary given is based on annualization; divide the actual salary by two to get your one-semester-only actual salary. $48,000 indicated on your letter is equal to $24,000 for one semester.

What if my FTE is changing for next semester?

If your FTE is changing, your new actual salary will be calculated off of your new FTE and base salary with pay plan. To find your current FTE and base salary you may refer to your most recent contract in PageUp. If FTE has changed in Fall 2022 (prior to pay plan) you would also receive an email notification from BP Logix to inform you of the change. If you still have questions regarding your base salary and FTE and how pay plan would be factored in, please reach out to your HR Generalist or the HR Office.

Which employee classifications are eligible for an increase under the pay plan? 

Employees that are classified as: 

  • Faculty 
  • Limited 
  • Instructional Academic Staff – An average of .5 FTE or greater in the prior academic year and returning for the following academic year 
  • Non-Instructional / Professional Academic Staff 
  • University Staff – Continuous or Project 

Employee classifications that are not eligible for the pay plan include employees covered by the trades collective bargaining contract, university staff temporary, graduate assistants, student employees and employees paid on a lump sum basis only. 

How will raises be determined? 

Compensation adjustments will be made based on base salary as of July 2, 2023 for the first installment.   

If I started working at UW Oshkosh after the hire date cutoff but I worked at another UW institution prior, am I still eligible? 

The hire date used to determine eligibility is based on when employment at UW Oshkosh began. Time served at an institution other than UW Oshkosh or UW Colleges will not be used in determining eligibility.  

What if I separated from employment prior to pay plan implementation?

Ordinarily, to receive pay plan, an employee must be active on payroll on the date pay plan is implemented. However, for implementation of the fiscal year 2023-2024 pay plan, an exception has been made for employees who retired or died after July 2, 2023, but prior to the pay plan implementation date of December 19, 2023.

Employees who died or retired will receive a lump sum payment for all hours in service between July 2, 2023, and their date of retirement or death. For purposes of retirement, the employee must have left employment and started their WRS annuity. Any payment under this section will be processed for payment on January 28, 2024.

Employees who are no longer active employees within the Universities of Wisconsin on the implementation date for any other reason will not receive pay plan.

What if I am in an interim or acting position? 

Interim and acting appointments are not eligible for the pay plan, however if holding another eligible appointment, the amount that would be given to the eligible appointment will be applied to the interim position. 

Are grant-funded positions eligible for the pay plan? 

Grant-funded positions are eligible to receive a merit-based increase in line with pay plan criteria. The process to award an increase is different because grant-funded positions are not included in the continuing staff base. If a supervisor wishes to award a pay plan increase to a grant-funded position, they must complete a PTF form and identify the funding for the increase. 

What if I am currently receiving a temporary base adjustment (TBA)? 

If an employee is eligible for the pay plan and currently receiving a TBA, their increase will be based off of their permanent base salary. The additional compensation received through the TBA will not be used to award pay plan dollars. 

Are employees that are part of an approved step increase plan eligible for pay plan in addition to their step increases?

No, these employees will be excluded from pay plan increases while they are in a position that is eligible for a step increase program.

What if my position and/or compensation has changed recently? 

Employees that change roles less than 6 months prior to the increase effective date may have eligibility impacted.   Those that are awarded a new position as a result of a full recruitment will not be eligible for a pay plan increase for that year. Those that receive a raise or change in title as a result of progression or reclassification and the content of the work is the same or very similar, will be eligible for a pay plan increase.    

When will I see the pay plan increase on my paycheck?

Your new payrate is implemented December 19, 2023, and will be on your January 11, 2024, paycheck along with a lump sum payment for any hours in service from the effective date of July 2, 2023, for hours worked in an eligible position. For staff paid on an academic year basis (C-Basis), the stated salary amount is calculated from your appointment at the beginning of the 2023-2024 academic contract.

  Phone:  (920) 424-1166

  Fax: (920) 424- 2021

  Email: hroffice@uwosh.edu

Monday - Friday 7:45 a.m. - 4:30 p.m.

  Dempsey Hall 328
800 Algoma Blvd.
Oshkosh, WI 54901