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University Staff Payroll Distribution

Pay Periods

University Staff (including LTEs) are paid on a bi-weekly basis, every other Thursday. Pay periods consist of a two-week period starting on a Sunday and ending on a Saturday of the following week.

When a Payday Falls on a Holiday: If a payday falls on a holiday, such as Thanksgiving, you will be paid on the previous Wednesday.

Absence and Timesheet Entries

Absence and timesheet entries must be submitted online. View the HRS Self-Service webpage for details.

Direct Deposit

Paychecks will be direct deposited into your financial institution of choice through the direct deposit form completed and on file in the Human Resources Office.


State and federal taxes will be deducted from your pay based on earnings and the number of exemptions you have claimed on the W-4 form provided upon employment. Social Security will also be deducted.

All insurance premiums are deducted on the first check of each month, except for State Group Life (SGL) Insurance. SGL premiums are deducted on the second check of each month.

Parking, Employee Reimbursement Account (ERA) and Tax Shelter deductions are taken every check.

Pre-tax deductions and Taxable Income

Pre-tax deductions such as parking, health, dental and life insurances lower your taxable wage for income tax and FICA (social security and medicare). The pre-tax insurance deductions fall under the Internal Revenue Code Section 125. The pre-tax parking deductions fall under the Internal Revenue Code Section 132.
Tax Shelter Annuities (TSA) and Deferred Compensation (WDC) deductions only reduce the federal and state taxable wages (income tax).

Earning Statements

Earnings statements for employees are sent to the employee’s campus work address.


Shift Differential Pay

If you work between 6 p.m. and 6 a.m., you will be eligible to receive night differential compensation, in addition to your normal pay rate for those hours. Weekend differential compensation will be paid for all hours worked between 12:01 a.m. Saturday and 12:00 a.m. Sunday. Consult Human Resources for current rates.


Although it is policy that overtime be kept to a minimum, certain emergency situations, rush seasons and peak workload periods may require such work in your department. All overtime work must be approved prior to the date it is worked.

Under federal law, most university employees must receive overtime compensation. These employees are called "non-exempt" for overtime pay purposes and are eligible for pay or compensatory time off at the rate of time-and-one-half for hours worked in excess of 40 hours per week.

Employees in executive, administrative and professional positions are generally "exempt" from federal overtime pay compensation. There are certain situations where exempt personnel can receive overtime compensation.

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Human Resources - University of Wisconsin Oshkosh
328 Dempsey Hall • 800 Algoma Blvd. • Oshkosh WI 54901 • Office Hours: Monday-Friday: 7:45 a.m. - 4:30 p.m.