Select Page

Have a question? Ask us.

  • This field is for validation purposes and should be left unchanged.

Federal School Code


Withdrawal Policy

If circumstances cause a student to withdraw from all classes, they are encouraged to contact their academic adviser, financial aid counselor and registrar’s office in order to have a clear understanding of the consequences related to withdrawing from all classes.

If a student finds it necessary to withdraw from all classes during a semester, they may be eligible to receive a refund of tuition and course fees depending upon the timing of the withdrawal. Please contact the Financial Aid Office to walk through this process.


Determining Aid Earned for Refund (Return to Title IV Policy)

If a student withdraws from UW Oshkosh, then the University, the student, or both may be required to return some or all of the federal financial aid awarded for that semester.  Official withdrawals are students who withdraw from school after beginning attendance.  The official withdrawal date is determined by the Registrar’s Office based on when a student drops all of their classes, or notifies a univeristy of their intent to withdraw.

The federal government requires a return of Title IV Federal Aid that was received if the student withdrew on or before completing 60% of the semester.  The school must perform a calculation to determine the amount of Title IV aid earned by the student.

Federal funds, for the purpose of this federal regulation, include:

  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (SEOG)
  • Federal Direct Unsubsidized  Loans
  • Federal Direct Subsidized Student Loans
  • Federal Direct PLUS loan
  • The formula used in this federal “return of funds” calculation divides the aid received into earned aid and unearned aid. The Percent of Title IV Aid Earned  =  Number of days attended /Number of days in term 
    • A student “earns” Financial Aid in proportion to the time he/she is enrolled up to the 60% point. The percentage of federal aid to be returned (unearned aid) is equal to the number of calendar days remaining in the semester when the withdrawal takes place divided by the total number of calendar days in the semester.
    • If a student was enrolled for 20% of the semester before completely withdrawing, 80% of Federal Financial Aid must be returned to the aid programs.
    • If a student stays through 50% of the semester, 50% of Federal Financial Aid must be returned.
    • For a student who withdraws after the 60% point-in-time, there is no unearned aid. However, a school must still complete a return calculation in order to determine whether the student is eligible for a post-withdrawal disbursement.
    • Once the amount of unearned Federal Aid is calculated, the UW Oshkosh repayment responsibility is the lesser of that amount or the amount of unearned institutional charges.
  • The school satisfies its responsibility by repaying funds in the student’s package in the following order:
  • Federal Direct Unsubsidized  Loan
  • Federal Direct Subsidized Loan
  • Federal Direct PLUS Loan
  • Other Title IV Grant Funds
  • Federal Pell Grant
  • Iraq and Afghanistan Service Grant
  • Federal Supplemental Educational Opportunity Grant (SEOG)

Keep in mind that when Title IV Funds are returned, the student borrower may owe a balance to the institution and/or the U.S Department of Education. If a student fails to repay grant funds, he/she may be ineligible for future Federal Financial Aid.


Unofficial Withdrawal Policy

Unofficial withdrawals students are defined as students who failed all of their classes per grades reported at the end of the semester.

Identification Process

A final grade of “F” is assigned by instructors failing students. When instructors assign an “F” grade they are asked to report the last known date of attendance, if possible.

At the end of each semester, a report is generated of all student who have Title IV Federal Aid and who have a semester GPA of 0.00. Those students who have all “F’s” are assumed to be “unofficially withdrawn”.

Administrative Action

The report is reviewed for those students with federal and state aid whom are assumed to have unofficially withdrawn from the University. The last date of attendance as reported by any of the instructors is determined and used in the Return of Title IV Funds calculation.

If a last day of attendance cannot otherwise be determined, the student is assumed to have attended 50% of the enrollment period and the formula is calculated based on that length of attendance.

Students will be billed for resulting institutional charges and repayments of federal and/or state financial aid.

Time Frame and Post-Withdrawal Disbursements

In coordination with federal regulations, the Financial Aid Office will perform the calculation within 30 days of your withdrawal from the University to determine how your aid package will be refunded. Funds will be returned to the appropriate federal aid program (loan, grant, scholarship, etc.) within 45 days of your withdrawal. If after the R2T4 and institutional refund calculations are applied to the student’s account and the result is a credit balance, the credit balance will be disbursed as soon as possible but no later than 14 days after the date of the R2T4 calculation. If you meet the federal criteria for a post-withdrawal disbursement, you will be notified of your eligibility within 30 days of determining your date of withdrawal. If the eligibility is for a grant disbursement, the funds will be disbursed within 45 days of determining your date of withdrawal. If the eligibility is for a loan (or parent’s for a Federal Direct PLUS Loan), you will be notified in the same timeframe but you must also reply to the Financial Aid Office if you wish to accept the post-withdrawal loan obligation. A post-withdrawal disbursement of any funds would first be used toward any outstanding charges before any funds are returned to you.

Return of State Grant Policy

As was noted previously, state funds are not considered Federal Title IV funds. However, the return of State aid will be calculated using a modified federal policy adopted by the State of Wisconsin – Higher Educational Aids Board (HEAB).

We will use the formula and attribution used by the federal policy to determine the amount of state aid to return. The funds will be attributed as follows:

Wisconsin Grant
Tuition Assistance Grant
Wisconsin Covenant
Wisconsin Indian Grant
Talent Incentive Grant
Lawton Grant
Advanced Opportunity Grant
Institutional Scholarships
Private Scholarships

State aid programs will have priority for any credit balance remaining from an Institutional Refund after the federal funds are satisfied.

If there is an Institutional refund issued after a student withdraws, and there is a balance remaining after the federal funds are subtracted, the state grant funds will be next in line to receive a refund. The amount of the refund will correspond to the federal formula of earned and unearned funds.


Leave of absence

An Academic Leave of Absence (LOA) is granted to students whose enrollment at UW Oshkosh is interrupted for one semester because of studies abroad or internships. Since these students are considered continuing, the LOA guarantees them an enrollment appointment date/time for registration of the next semester’s classes, consistent with dates assigned “continuing” students. If academic or disciplinary suspension occurs prior to the effective date of the leave of absence, the leave of absence is automatically cancelled.
Eligible students can complete a Leave of Absence application form through the Registrar’s Office.

Hours and Location

Dempsey Hall, Room 104
Walk-In Hours:
Mondays and Fridays
8:00 a.m.–4:00 p.m.
Tuesday, Wednesday, Thursday
10:00 a.m. - 3:00 p.m.
Schedule an appointment with your fiancial aid Counselor
Office Hours: 8 a.m.–4:30 p.m.

Mailing Address

Financial Aid Office
UW Oshkosh
800 Algoma Blvd.
Oshkosh, WI 54901

Contact Us
 (920) 424-3377
Fax: (920) 424-0284