Documentation Guidelines

UW Oshkosh is a member of the Association of Higher Education & Disability (AHEAD). The Accessibility Center uses their expertise and guidance when it comes to supporting documentation for accommodations. AHEAD Documentation Guideline Guidance 


  • Be recent, relevant and comprehensive, and contain test scores and interpretation if appropriate (e.g. learning disability reports, audiograms, ADHD, etc.) 
  • Demonstrate a substantial impact on one or more major life activities. 
  • Indicate whether the impact is current and stable or fluctuating (conditions that fluctuate over time may require more recent documentation and ongoing updates of documentation). 
  • Adequately verify the nature and extent of the disability in accordance with current professional standards and techniques of the practitioner. 
  • Clearly substantiate the need for the students’ requested accommodations. 
  • Be provided by a licensed clinical professional familiar with the history and functional limitations of the impairments.  The clinical professional should not be a member of the student’s family. 
  • Be submitted on official letterhead of the professional describing the disability. 
  • Be dated and signed and include the name, title and professional credentials of the evaluator and information about state licensing and/or certification. 
  • Students with multiple disabilities should identify alldiagnosed disabilities.  By doing so, the coordinator is best equipped to make the most appropriate accommodation recommendations. 
  • If initial documentation is incomplete or does not adequately address the criteria to determine the extent of a disability or the need for accommodation, the University has the discretion to require additional documentation. Any cost incurred in obtaining documentation is the responsibility of the student. 
  • Psychological/Psychiatric Disabilities 
  • Medical Disabilities and Acute/Chronic Health Conditions  
  • Housing Accommodation Criteria/Assistance Animal Criteria (ONLY INCLUDE ON HOUSING & Assistance Animal DROPDOWN)  
Accessibility Center is part of Dean of Students Office
Office Hours

Dempsey Hall 125

Summer Hours
Monday-Thursday, 7:45 a.m.–4:30 p.m and
Friday 7:45 a.m. - 12:00 p.m.


University Police

Emergency: (920) 424-1212
Non-Emergency: (920) 424-1216