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How Do I Create a Form Response Template?

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Instructors can create a Form for their students to create a structured response artifact in their D2L ePortfolio. A Form is not a Quiz and instructors cannot see the student response/ created artifact (unless they ask students to submit that artifact to dropbox or to share it with them). It might be useful, for example, in creating a structured reflection, self-assessment, or structured preparation for a class.

Video Tutorial


Written Instructions

Step 1: Creating a Form

  1. Login to D2L.
  2. Go to the desired course site.
  3. Click Edit Course from the right side of the navigation bar.
  4. Under "Site Resources", click Forms.
  5. Click New Form.
    • Name: Give the Form a name.
    • Description: If desired, add a description.
  6. Click Save.
  7. Once you have saved the Form, the screen should change to this:
    Edit Form Contents

Step 2: Adding Content to the Form

There are six important buttons to creating a Form.  Below describes each and the processes to using each one after selecting each button.

Edit Form Details


  • Edit Form Details: This button will bring you back to the Form setup page where the Form was initially created. It most likely will not be used unless the name or description of the Form is to be changed.
  1. Edit name and/or description.
  2. Click Save.
  3. You will be brought back to the Forms List. To add content to the Form, select the desired Form.

Preview Form

  • Preview Form: This button will open up a new window, allowing you to preview the Form as you create it to see if you would like to make any adjustments.  It is good to use this button periodically to make sure your Form is looking the way you would like it to.
  1. Wait for the new window to load, and view your Form as it will currently appear.sample preview form
  2. Click Close to return to editing.

Add System Field

  • Add System Field: This button will open up a new window with a list of possible fields to add to the Form, such as First Name, Last Name, Address, etc.  System fields are automatically populated with information from a user's profile when the user completes the Form.
  1. Select the desired fields. More than one can be selected.
  2. Click Add.
  3. The Form editor will change and show a list of all of the system fields just added.

Add Custom Field
  • Add Custom Field: This button will open up a new window and allows instructors the ability to add a field unique from the system fields.
  1. A new window will appear.
  2. Create a name for the new separator.
  3. If desired, mark "Make this a required field".
  4. Choose the Data Type.
    1. Drop-down List: Users select one option from a drop-down list of choices.
    2. Radio Button: Users select one option from a list of choices.
    3. Check Box List: Users select any number of options from a list of choices, usually selecting more than one option.
    4. Text Input - Simple Text: Users type text into a text box.  Use for unstructured information where formatting is not required.
    5. Text Input - Formatted Text: Users type text into a text box with formatting options, including font name, size, and style; bullet and number lists; tables; image support; etc.
    6. Numeric Input: Users type a number into a text box.
    7. Date and Time Input: Users select a time, date, or both from specialized controls including a calendar.
    8. Information: User this data type to display information or other content on the Form (i.e. special instructions, reference information, etc.).  Do not use this in place of a separator.
    9. File Upload: Users select one or more files to attach to the Form or record audio.
    10. Rubric Evaluation: Users select an evaluation level from the specified Rubric.
    11. ePortfolio Item Link: Users select one or more items from their ePortfolio to add to the Form.
    12. Org Unit: Users select an org unit from a drop-down list of choices based on their enrollments.
  5. Go through the new options displayed (they will change depending on the data type selected).
  6. Click Save.
  7. The Form editor will change and show a list of all of the custom fields just added.

Add Separator

  • Add Separator: This button will add a separator in the Form (i.e. different section) and a name can be given to any separator you add to the Form.
  1. Name the separator.
  2. If desired, mark "Show name on separator".
  3. Click Save.

Reorder Fields

  • Reorder Fields: This is a easy to use and a useful button for arranging fields and separators as desired.
  1. A list of the fields will appear, all numbered in drop-down menus to the right.
  2. To change the order, change the number in the drop-down arrow to the desired numbered location (1 = the first, and so on). The number an item is changed to with automatically affect the item that already has that number.
    Sample Reorder Field 1
  3. The changed items will change to a blue row.
    Sample Reorder Fields 2
  4. Click Save.
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If you have a question about D2L which we haven't answered in the Frequently Asked Questions or notice anything that is unclear please let us know and we will review the content.

Please contact d2l [at] uwosh [dot] edu

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