Student Records, Admissions, and Advising Future Projects – Prioritized

Priority#

Status

Size

Scope

Complexity

Notes

Requested Completion Date

Unit

   Contact

Project Description

0.4

Potential

Need to check out delivered self-service page

Resurvey students for ethnic status-
we need to decide what we are going to do

1

Needed to test functionality that we bypassed in 9.0 upgrade.  Might be useful for testing in new PS feature pack model.

Registrar’s Office, Undergrad Admissions, and Graduate Studies

All

Test data base with 9.0 self service customizations remove and UWO data

1

M

Current database is getting unwieldy

Office of Institutional Research

Mike Watson

Move historical CDR Access database to some other Database format.  That would be more stable and Functional user friendly

1

Currently using Hyperion 6 with direct link into PS tables to generate queries for reporting things like current admission data

Admissions

Norris, Paul, Bea

Upgrade from old version of Hyperion used for reporting.  Explore proof of concept for using cube manager in PS as basis for reporting admission trends.

1.2

New

S

Need some more information from IT on level of difficulty and size before assigning priority

Current Process

Registrar’s Office

Bev Flanigan

Add Records staff to SFX80 to allow use of the Schedule Change Email button – should be a security setting in short term

1.2

New

S

Need some more information from IT on level of difficulty and size before assigning priority

Current Process

Registrar’s Office

Bev Flanigan

Create button similar to SFX80 to allow records to send a message stating that grades have changed

1.5

New

Eau Claire has sent information

End of January 2010

Undergrad Admissions

Paul

Transfer Credit set-up.
Update effective date at the end of Fall semester

1.5

New

January 2010

Registrar’s Office

Julie Wilkinson/
Scott Johnson

Modify the Milestone Completion Process to include check for Transfer Math 100 & 103 and successful completion of Math 104 or higher from UWO or Transfer

1.5

New

January 2010

Registrar’s Office

Julie Wilkinson

Modification to Discontinuation Process to allow for Administrative controls

1.5

New

February 2010

Registrar’s Office

Julie Wilkinson/
Scott Johnson

Integration Broker for Placement Test Scores

1.5

Student Records/
Graduate Studies

Greg Wypiszynski

Implement EPCS for Grad Studies

1.5

RO would be looking at PRAXIS tests, GS is looking at GRE and others

Graduate Studies/
Registrar’s Office

Greg/Barb

Test score load for standardized tests

1.7

Need to create an Honors requirement for STAR

Student Records, Registrar’s Office

Scott Johnson

DARS-Import codes from requirement designation for Honors and create system condition code from Honors Student Group

1.8

Need before doing AA analysis and other fixes to DARS

Student Records, Registrar’s Office

CE Unit

DARS-Upgrade to current version

1.9

S

Will eliminate double entry into DARS and PS.
Now needed to allow for mod entry for student not enrolled so data can be retained, student delays entry. 
Transcript text is not an option now because of new discontinuation process.

Registrar’s Office

Scott, CE

DARS-Print information from long comment field on student exceptions into DARS audit header

1.9

Need IT assessment

Student Records, Registrar’s Office

Scott Johnson

DARS-Change subject codes

1.9

Need IT assessment

Student Records, Registrar’s Office

Scott Johnson, CE

DARS-Change term designations

1.9

May be tied to DARS web/interactive audit, dependant on AA study

Student Records, Registrar’s Office

Scott Johnson, CE

DARS-What if

2

New

Set for this year but need to improve process for next year

August -10

UARC

Cindy

Data collection page for UARC/PAL new student contact process.  Need a way to collect and display Demo graphic data for new Freshman to be used to make a contact call and record results of the call.

2.2

Pauline willing to do a “class”

Student Records, Graduate Studies, Undergrad Admissions, Registrar’s Office, and Office of Institutional Research 

All

Assistance with Queries:                                              
2) Grad-query for enrollment issues                             
4) OIR-AdHoc requests, need to build higher level of query expertise                                                           
5) RO, UA, OIR- better understanding of PS query to write higher level and more user friendly PS queries

2.6

Registrar’s Office

Scott Johnson

AA-check out feasibility of CSAA for UWO

2.9

Need more information

LG

Need to discuss on value to do mass move.
Might be easier to use current data for prospecting and start new in PeopleSoft.

Center for New Learning

Amanda Bain

Move prospect from Access database into PeopleSoft

3.2

Need IT assessment

Student Record’s, Registrar’s Office

Scott Johnson, CE

DARS Web and Interactive Audit

3.3

PS Query is difficult for a functional level user.  There is also a need to deliver a higher level of reports such as dashboards.

Office of Institutional Research, Registrar’s Office, Undergrad Admissions, Graduate Studies

Scott Johnson, Mike Watson, Norris Batts

Develop and maintain a data warehouse for reporting

4

Registrar’s Office

Bev Flanigan

Change Message Log Text (24680,2); Msg appears on SS_Grade_Roster when importing D2L grades; Change "approved" to "submitted", "Not Reviewed" to "Ready to Grade"

4

Important for security

Registrar’s Office

All

Force Password Change on TW and TA

4

 Need to find a way to send the daily repeat check extract to Hyperion repository/
Can we do this all in PeopleSoft?

Registrar’s Office

Scott Johnson

Automate the daily repeat processing check

4

Registrar’s Office

Julie J.

XML Transcript

5

Determine if we need to do this.  Where?  Student Services Center, under cc_ personal information?

Registrar’s Office

Julie

Personal Data Page-mask/hide Drivers License number

5

Registrar’s Office

Mask SSN of employees to show last 4 digits