REEVE MEMORIAL UNION
Reeve Union offers promotional space for student organizations and University departments in designated areas. Promotional events include campus fundraising, campaigning, recruiting, and merchandising. Outside vendors, in addition to requesting space, must complete the Agreement for Merchandise Sales after identifying terms of agreement with the Reservations Coordinator. 

Political and religious canvassing is permitted with approval from Reeve Union, and in designated spaces. Literature may be distributed in public spaces and at the “free speech” rack in the main hallway.

INFORMATIONAL DISPLAY/RECRUITMENT/
POLITICAL CAMPAIGNING

1. Table spaces are available in the concourse on a first-come, first-served basis.
2. Space is available to recognized student organizations, University departments, non-profit organizations able to prove tax exemption under Sec. 501 C3 of the IRS, and to approved commercial vendors.
3. Spaces may be reserved for up to five (5) consecutive days.  Limit one space per sponsor.
4. Table reservations include 1 table, 2 chairs, and a t-stand if requested.  Additional equipment may be available upon request.
5. Tables must be staffed by organization/department representatives for the duration of the reservation.  Exceptions will be made at the discretion of the Director of Reeve Memorial Union.
6. Information may be displayed on the table and a t-stand provided by the Union staff.  Display materials may not be attached to walls, doors, or floors of the Reeve Union.
7. A/V equipment volumes must be kept at reasonable levels in consideration of those using adjacent areas.  Reasonable is defined as “conversational within a five-foot radius of the table.”  A/V equipment must be reserved with the space through the reservations staff.
8. Distribution of materials and political campaigning is permitted in public spaces and at reserved tables in lobby areas or on public sidewalks.  Those staffing the tables may not “hawk” or entrap pedestrians as they walk past, and exits and entrances must be kept clear for easy access.

FUNDRAISERS

1. Recognized student organizations are allowed to conduct sales to raise funds that will advance the purpose of their organization and comply with all University fundraising guidelines.
2. Table spaces are available in the concourse on a first-come, first-served basis.
3. Spaces may be reserved for up to five (5) consecutive days.  Limit one space per sponsor.
4. Table reservations include 1 table, 2 chairs, and a t-stand if requested.  Additional equipment/tables may be available upon request.
5. Tables must be staffed by organization/department representatives for the duration of the reservation.  Exceptions will be made at the discretion of the Director of Reeve Memorial Union if requested at the time the reservation is confirmed.
6. Information may be displayed on the table and/or t-stand provided by the Union staff.  Display materials may not be attached to walls, doors, or floors of the Reeve Union.
7. Any food or beverage items to be sold or distributed must be approved by the Assistant Director for Dining Operations.
8. Sale of items currently available at retail areas in Reeve Union must be approved by the Bookstore Director.

CREDIT CARD/CELL PHONE AND OTHER SIMILAR SOLICITATIONS

1. The University Alumni Association credit card is the only credit card allowed to solicit on campus.
2. All cell phone solicitations are permitted in specified areas and reserved tables only and must be sponsored by a recognized student organization or University office.  Reservations must be made by the sponsor of the activity.
3. Use of Reeve Memorial Union space for solicitations of cell phone or similar sales have a rental fee of $125 per day (plus tax.)
4. Tables must be staffed by organization/department representatives for the duration of the reservation.  Exceptions will be made at the discretion of the Director of Reeve Memorial Union if requested at the time the reservation is confirmed.
5. Compliance with policies outlined in the “Merchandise Sales Utilizing an Outside Vendor” section of this policy, below, is required.

MERCHANDISE SALES UTILIZING AN OUTSIDE VENDOR

1. Organizations may sponsor the sale or promotion of articles provided by a vendor.  Articles that duplicate items offered for sale through the retail outlets in Reeve Union are not permitted.
2. Space is available on a first-come, first-served basis for a charge of $125 per day plus tax.  Negotiations between the vendor and the University may also include a percentage of profits paid to the sponsor, in addition to the base charge paid to Reeve Union.
3. Requests for space made directly by vendors to the Union office will be reviewed and approved for sponsorship by the Assistant Director for Operations.  If the proposed items for sale are determined to be a duplication of existing services or inappropriate to the educational environment, the request may be denied.
4. Reeve Union space may be reserved for up to five (5) consecutive days, based upon availability.
5. A non-refundable deposit of $50 (plus tax) is due at least five working days in advance of the first day of the reservation or the reservation will be canceled.  Payment of the rental fee is due in full on or before the first day of the reservation.
6. Sales must be staffed by vendor representatives for the duration of the reservation.
7. The vendor is responsible for all sales tax licenses, and permits as required.
8. Sale information or advertisements may be displayed on the table and/or t-stands provided by the Union staff.  Display materials may not be attached to walls, doors, or floors of the Reeve Union.
9. Vendors will utilize a cash register provided by Reeve Union for all transactions.
10. When the agreement with the University is based on a percentage of sales, a report of all sales will be provided at the close of each day.  A representative of the sponsor will assist with closing out the register and calculating the appropriate commissions based on the contractual agreement.
11. High-pressure sales techniques will not be permitted.  Stopping or blocking access to pedestrians as they enter the building or pass through is not permitted.

The University is committed to the principles of multiculturalism and anti-discrimination.  Reeve Memorial Union stresses the importance of avoiding use of discriminatory and/or sexually or culturally insensitive language, behavior, and content in activities, and encourages thought and advance planning so that activities reflect diversity and sensitivity.