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Driver Authorization Policy & Procedures

Driver Authorization is required for students, LTEs, agents and employees whose job requires them to drive on university business. This includes using:

• a State or university vehicle,
• any rented or leased vehicle while on university business, or
• personally-owned vehicle.

Driver Authorization Application forms

Wisconsin license Holders

Please complete the VEHICLE USE AGREEMENT for Wisconsin license holders . Completing this form indicates the driver has read and understands the State Fleet Policy and Procedures Manual and it informs the driver of the obligation to reveal any changes in the status of that license. The information provided allows the institution risk manager to compare the individual’s driving record to the minimum standards for driving and determine if they can be authorized to drive. You will receive an e-mail notification once processed.

Out-of-State License Holders
  1. All UW Oshkosh drivers (in-state or out-of-state) must complete the electronic online VEHICLE USE AGREEMENT form.
  2. Out-of-State drivers must obtain a driver abstract (driving history) from their home state. This can be done by reaching out to their state’s Department of Motor Vehicles or the Secretary of State.
  3. Once the driver has received the driver abstract, it should be uploaded along with a copy of his or her driver license when the electronic Vehicle Use Agreement is completed. We are no longer able to accept the Out-of-State Driver Form UW Oshkosh Notarized Statement of Driving Record. 
  4. The requested driver abstract needs to have at least two years of history and does not need to be notarized. If you have questions please contact the Campus VUA Coordinator at 920-424-4455.

 Minimum Driving Requirements

  • Must have a valid driver’s license (new residents to Wisconsin must obtain a WI driver’s license within 60 days of residence; 30 days if the person holds a CDL.)
  • Must have a minimum of two years licensed driving experience.
  • Must be at least eighteen (18) years of age.

Driver Disqualification

  • Three or more moving violations and/or at-fault accidents in the past two years.
  • An Operating While Intoxicated (OWI)/Driving Under the Influence (DUI) citation within 12 months.
  • Expired license.
  • Suspension or revocation of driver's license.
  • Possession of an occupational license only.
  • Less than two years driving experience.
  • License reinstated for less than one year.

General Information

Driving records of Authorized drivers from the State of Wisconsin will be checked monthly.

Employee Authorizations:  Once approved, employees do not need to annually submit a Driver Authorization Form.  Employee authorization ends when the employee driver fails to meet the minimum driving standards, when Risk Management & Safety is notified to inactivate, or when employment is terminated.  If an employee leaves and then returns, a new Driver Authorization Form will need to be submitted for processing.

Student Authorizations:  Expire annually on August 31st , when the student driver fails to meet the minimum driving standards, or when Risk Management and Safety is notified to inactivate.  After August 31st, a new Driver Authorization Form will need to be submitted to Risk Management and Safety for processing.  Requests for extension past August 31st can be made to Risk Management and Safety.

Volunteer/Agent Authorizations:  Expire at the end of their term of service or August 31 of each year, when the driver fails to meet the minimum driving standards, or when Risk Management and Safety is notified to inactivate.  After expiration of term, which is a maximum of one year, a new Driver Authorization Form will need to be submitted to Risk Management and Safety for processing along wtih an updated Volunteer/Agent letter.

Definitions:

  • "Employee" - Officer, Staff, Faculty, LTE, Project
  • "Student Driver" - University of Wisconsin currently enrolled students, including student employees.
  • "Volunteer/Agent Driver" - An individual other than a student or employee who is officially registered as a University Volunteer in the Office of Human Resources.

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