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FERPA

Family Education Rights & Privacy Act (FERPA)

In reducing the language of the Family Educational Rights and Privacy Act (known as FERPA or the Buckley Amendment) to simple terms, the law provides that, with certain explicit exceptions, students have the right to determine who will see their education records (confidentiality) and students have the right to see their education records (accessibility). FERPA applies to the education records of persons who are or have been enrolled for classes at UW Oshkosh, including students in cooperative and correspondence study programs. FERPA does not apply to records of applicants for admission who are denied acceptance or, if accepted, do not attend. Furthermore, rights are not given by FERPA to students enrolled in one component of UW Oshkosh who seek to be admitted in another component (e.g., a student enrolled in an undergraduate degree program, but is denied admission to a graduate program, does not have any FERPA rights in the graduate program which denied him/her admission).

A student has the right to request a hearing to challenge any information in the education record file that is believed to be inaccurate, misleading, or inappropriate. This right does not extend to reviewing grades unless the grade assigned by the instructor was recorded inaccurately. In the process of challenging the educational record, the student may wish to have copies of any documents in the file; a reasonable fee may be assessed. This charge does not apply to copies of the official academic transcript; there is a $8.00 charge for each official transcript. (Fees are slightly higher for immediate in-person or on-line ordering.) A request for a copy of a document in an education record will be denied if the student has a hold/stop on his/her records, or if the document is a transcript of an original or source document which exists elsewhere.

The student who wishes to challenge information in the educational record must make a written request for a hearing with the Assistant Vice Chancellor for Student Affairs. The University must act upon the student’s request within 45 days from the date of its submission.

A hearing panel will review the student's request to challenge information in the educational record. The panel will consist of one person from each of the following: the Office of Student Affairs, the University office responsible for maintaining the educational record which is being challenged, and an office selected by the student who is challenging the information. If the challenge request is not granted, the student will receive written notification of the reasons and a copy of the notice will be placed in the educational record file. The decision of the hearing panel will be final unless there is a significant question of policy or compliance with the law.

If UW Oshkosh decides as a result of the hearing not to amend the education record in accordance with the student's request, the student may place a statement in the record commenting upon the information therein, and/or setting forth any reason for disagreement with the institutional decision not to correct or amend the record. Such a statement will become part of the education record and will be disclosed with it.

The student has a right to file a complaint with the U.S. Department of Education concerning alleged failures by UW Oshkosh to comply with the Family Educational Rights and Privacy Act.

Fore more information on Family Educational Rights and Privacy Act Please visit the FERPA website.

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