Registrar's Report .... for Faculty and Staff

Fall 2012

New Grading Process for Lecture/Lab Classes Begins Spring 2013

A new set-up in the student information system (Titan Web) for multiple component courses (lecture/lab) will begin with Spring 2013 classes.

What does this mean for faculty? Grade rosters for these classes will be generated for each lab section rather than for the lecture section. (Please see section below on options for grading these multiple component classes.)

What does this mean for staff? Staff members who build classes have already learned and successfully used the new setup. Staff should save hours previously spent manually checking grades to determine if students met prerequisites for the next term's classes.

What does this mean for students? Students will not notice any changes other than being able to swap classes.

Why make this change? Our current setup does not allow the functionality needed to implement University policies and some other services that are important to offer. Here are the reasons for the change:

USP (University Studies Program) paired classes must be setup as co-requisites of each other to ensure that students register for the correct classes. This is mission critical and without this change, we cannot do it.
Post Enrollment Requisite Checking (PERC) includes several processes to ensure that students have met prerquisites for classes. Several PeopleSoft processes will make this end of term procedure much easier. Staff will be able to easily review pertinent information for students and determine who did not succeed in meeting prerequisites and therefore should be dropped. The drops and notifications to students will also run as a process. The net results of PERC should be hours of staff time saved.; the change to the grading of multiple component classes will prepare the way for this.
Students will be able to swap classes during enrollment. They will be able to change from Class A to Class B without first dropping Class A. Here again, the change will allow us to offer this ability to students.

Options for Grading these Classes

Remember that the change will not begin until Spring 2013 and will only impact grading for classes that have more than one component (lecture, lab, discussion, etc.). Foreign Language classes will not change as they already used the new setup.

Option 1: If one faculty member/instructor is responsible for all the grades for all the course, s/he can grade each separate lab.

Option 2: D2L can be used to produce a combined grade roster. The grades from the combined roster can be exported into Titan Web. They will automatically be exported into the correct lab sections. This option will not be available for Early Alert Grading.

Fall 2012 e-Grading

Grade rosters for 2nd 7-week courses and 14-week courses will be available 8:00 a.m.. Monday, December 10; grades will be due by 5:59PM, Wednesday, December 19. Grade rosters for 10-week courses, 17-week courses, and the 3-week interim will be available 8:00 a.m..Monday, January 14; grades will be due by 5:59p.m., Wednesday, January 23.

The link to e-Grading resources (tutorial, FAQs, policies, troubleshooting) can be found on the Registrar's Office web site (http://www.uwosh.edu/registrar/faculty/egrading-resources).

Every night at 6:00 p.m. an automated grade-post process will run. Students' official grades will not be visible on Titan Web until completion of the grade-post process. After grades have posted, the grade roster will close and cannot be re-opened. Therefore, any grade changes will have to be done via the Change-of-Grade form. These forms are available through department administrative associates or through the Records & Transcripts Office (Dempsey 130).

Incomplete (I) Grades

Incomplete (I) grades assigned in courses taken prior to the fall 2012 term must be changed to a final grade by 4:30 p.m. Friday, January 18, 2013. If the 'I' grade is not changed, it will lapse to an 'F'. Incomplete (I) grades can be changed to final grades by submitting a Change-of-Grade form to the Records & Transcripts office (Dempsey 130).

In early December, grade-lapse notification letters will be sent to the students who will be affected by the grade-lapse process; they will be instructed to contact course instructors.

Additional information on the Incomplete grade-lapse policy can be found in the Undergraduate Bulletin (Undergraduate Bulletin - Academic Policies) and Graduate Bulletin (Graduate Studies Academic Policies — Office of Graduate Studies at University of Wisconsin Oshkosh.

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