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Electronic Submission of Grades (e-Grading) via Titan Web

The following comprehensive tutorial is intended to be the primary source of information for instructors responsible for grading students. To record student grades and submit grades to the Registrar's Office for posting, follow the instructions below. An Abbreviated Tutorial is also available as a 'quick' guide to e-Grading:.

Tutorial - Detailed Instructions

Getting Started/Accessing Titan Web

The e-Grading system interfaces with PeopleSoft in many ways. To enable instructors to access final grade rosters, the following steps must be taken:

  1. Department: Assigns instructors to their classes in the PS Schedule of Classes
  2. Registrar's Office: Assigns e-Grading approval access to instructors in the PS Schedule of Classes
  3. Registrar's Office: Generates the Grade Rosters. Refer to the e-Grading Calendars for dates when grade rosters are generated.

Contact your instructional department's university services associate or the Registrar's Office at (920) 424-1199 or 0495 if you have questions concerning your grading assignments and/or roster accessibility.

To access Titan Web, you must have the following:

  1. A computer with a web browser, preferably Internet Explorer (IE) 6.0 or higher.
  2. A Titan Web User ID (W followed by 7-digit campus id number). Your campus id number can be found on your UW Oshkosh identification card (TitanCard). If you do not possess a TitanCard, contact your instructional department's university services assistant for help in identifying your campus id number.
  3. A Password. As a first-time user of Titan Web, your default password is: first two letters of your first name, followed by the first two letters of your last name, followed by the last four numbers of your User ID (e.g., BEFL0000).

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Logging on to Titan Web

  1. Using your internet browser (i.e., Internet Explorer) go to: http://www.uwosh.edu/tw
  2. Click on the Titan Web Logo . The PeopleSoft 8 Sign-in Page appears.
  3. In UPPER CASE, enter your campus User ID (i.e., W1234567) and Password (i.e., BEFL4567).
  4. Click on .

Note: Password instructions above are for first-time Titan Web users. Use the default password (first two letters of first name; first two letters of last name; last four numbers in campus id number). If you have already used Titan Web before, enter your "chosen" password. Forgot your password? Call (920) 424-3020 or email acshelp@uwosh.edu.

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Changing Your Password

  1. When successfully logged on to Titan Web, the Instructor/Advisor Self-Service page appears and identifies the user by name. Click on Change Password, in the Personal Portfolio section.
  2. The Change Password page appears, identifying the user by name. Type your new password. Type the identical password in the Confirm New Password box.

    As you enter your new password, asterisks (*) will appear - you will not be able to tell if you are entering in UPPER or lower case. Note if the Caps Lock key is on or off.
    If the Caps Lock key is on - you will be entering your new password in UPPERCASE. Example: ABC123
    If the Caps Lock key is off - you will be entering your new password in lowercase. Example: abc123
  3. Click on . Your new password is saved and the old password is changed to the new.
    Note: Passwords are case-sensitive. ABC123 and abc123 are NOT the same password. Passwords cannot be the same as your User ID. Passwords must be six or more characters long and contain at least one number.
  4. Click on to return to the Instructor/Advisor Self Service page.

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Accessing Your Grade Roster(s)

  1. On the Instructor/Advisor Self-Service page, click on Learning Management.
  2. The Learning Management page appears. Click on Record Grades.
  3. The Record Grades Term Selection page appears and identifies the user by name. Click on the Grade Roster Term of the class that needs grade entry.

    Note: If no terms appear, and, instead, you receive the message, "No matching values were found", it is possible you are not assigned as the instructor of any classes for a term. Contact your department's university services associate or the Registrar's Office (0495) to determine the problem.
  4. The Select Grade Roster page appears, and identifies the user by name. Click on the Course Title of the class that needs grade entry.

    There is no hyperlink if the class has zero students enrolled and/or roster has not been created by the Registrar's Office.

    Note: The classes displayed should be all the classes you will be e-Grading. If there is an error, contact your department's university services associate or chairperson and the Registrar's Office at (920) 424-0495.

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Entering the Grades on Your Grade Roster(s)

  1. On the Grade Roster page, enter each student's grade in the Roster Grade column and SAVE often. Do NOT use variables such as slashes, spaces or dashes (i.e., A/B, A B, A-B). Note: An NP grade is NOT a valid grade for a class with a grading basis of P/NP; assign an "F" grade if a student has failed the class.
    Tip: Use the "Look up" button (Look up button ) to view a list of acceptable grade values and click on the appropriate grade.
  2. Save your entries by clicking on at the bottom of the grade roster. Click SAVE often as you work! Titan Web will time out if left inactive for 20 minutes, so be sure to SAVE before leaving the computer, or the grades may be lost. You may also partially complete grade entry on a roster, save your work and return to complete it at a later time (by the deadline).

    Important: You must click SAVE to keep your grade roster page "active". Simply keying data or changing data without clicking on SAVE may result in a system timeout and loss of grades.

    Tip: Check 'Display Unassigned Roster Grades Only' to see only students that still need grade input.

  3. Click on the Detail link to view enrollment details on a student, such as units taken, enrollment status, and academic program.
    Tip: If a student's Status/Reason in Student Enrollment Detail is Dropped/Dropped, you do NOT have to record a grade for that student. However, if a grade IS recorded, you will be able to save the roster and the grade will NOT be posted to the student's academic record.
  4. When finished entering ALL grades, be sure to click on SAVE again while the Grade Roster Approval Status is still set to 'Ready to Grade'.

    Note: If you enter an invalid grade, an error message will appear. Click OK in the message box, delete the invalid grade, enter a valid grade and SAVE.

    Important: Is there an unknown student on your roster or one who stopped attending? Assign an "F" grade. This is a registration problem and the student needs to appeal for a retroactive drop of the class.

    Important: Is a student's name missing? You need to fill out the Form for Reporting Grades For Non-Registered Students.

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Submitting Grades to the Registrar's Office

  1. Once final grades are entered for every student on the Grade Roster, reviewed for accuracy and SAVED, and you are ready to submit the grades to the Registrar's Office for posting, change the Approval Status from 'Ready to Grade' to 'Submit to Registrar'.
  2. Click on to save the Grade Roster Approval Status change!

    Warning: Do NOT use the 'scroll wheel' (if one exists) on the computer mouse to scroll down to the SAVE icon. Since the Approval Status field may be highlighted when using the wheel, you could unintentionally change the status from 'Submit to Registrar' to 'Ready to Grade'. To scroll, click on the scroll bar to the right of the grade roster. Rosters in a 'Ready to Grade' status cannot be posted.

  3. Verify that the Grade Roster was submitted to the Registrar's Office successfully by making sure the Approval Status is set to 'Submit to Registrar' and that the Roster Grade field changed from an open input box to non-editable text.

    Note: An email message confirming submission of your grades will be sent to your UWO email address each time a grade roster is successfully submitted. Once grades are POSTED by the Registrar's Office, the Final Roster Status changes from 'Pending' to 'Posted'.

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Printing a Copy of Your Grade Roster(s)

  1. To print a copy of the grade roster for your files, use your browser's print feature (e.g., File >Print). Depending on your screen resolution, you may want to change the page layout from 'portrait' to 'landscape' to capture all the data on the printed copy. On the Print dialog box, click on the Basics tab. In the Orientation section, choose Landscape. Click OK. Navigation to the landscape orientation may vary slightly, depending on your browser and browser version. Contact the Help Desk at (920) 424-3020 or email acshelp@uwosh.edu if you need assistance.
    Tip: You can also click on the browser print icon on the Standard Buttons Toolbar to print a copy of the grade roster.
  2. If you need to enter grades for additional classes, click on the link, Select a Different Class, at the bottom of the grade roster.

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Logging off Titan Web

  1. When finished, click on 'Sign Out' in the upper right-hand corner.
  2. Close your internet browser by clicking on the 'X' in the uppermost right-hand corner.
    Note: The University of Wisconsin Oshkosh is not responsible for the fraudulent access and abuse/misuse of an electronic academic record if a user fails to properly protect the UW Oshkosh Titan Web Registration System by not taking the necessary steps to completely log off the Titan Web system and browser after each use.

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Posting of Grades by the Registrar's Office

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Changing Grades

  1. Once the status on the Grade Roster is set to 'Submit to Registrar' and the grades are posted by the Registrar's Office, you cannot change grades on the Grade Roster. You must use the 'Change of Grade Form' to change a grade.
  2. Get the Change of Grade Form from your instructional department's university services associate. Fill it out and sign the form in the appropriate box.
  3. Submit the Change of Grade Form to your department chairperson (or director) for signature. Some exceptions apply to graduate-level courses so contact the Office of Graduate Studies (920) 424-1233 for additional information.
  4. Send the Change of Grade Form to the Registrar's Office for processing. Once processed, copies of the form are mailed to the department and the student.
  5. The new 'official' grade for the student will appear in the Official Grade column on the Titan Web Grade Roster.

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