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e-Grading:

Electronic Submission of Grades (e-Grading:) via Titan Web

To record student grades and submit grades to the Registrar's Office for posting, follow the instructions below. For more in-depth directions, go to Tutorial - Detailed Instructions.

Tutorial - Abbreviated Instructions

Logging on to Titan Web

  1. Using your internet browser (i.e., Internet Explorer) go to: http://www.uwosh.edu/tw
  2. Click on the Titan Web Logo . The PeopleSoft 8 Sign-in Page appears.
  3. In UPPER CASE, enter your campus User ID (i.e., W1234567) and Password (i.e., BEFL4567).
  4. Click on .

Note: Password instructions above are for first-time Titan Web users. Use the default password (first two letters of first name; first two letters of last name; last four numbers in campus id number). If you have already used Titan Web before, enter your "chosen" password. Forgot your password? Call (920) 424-3020 or email acshelp@uwosh.edu.

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Accessing Your Grade Roster(s)

  1. On the Instructor/Advisor Self-Service page, click on Learning Management.
  2. The Learning Management page appears. Click on Record Grades.
  3. The Record Grades Term Selection page appears and identifies the user by name. Click on the Grade Roster Term of the class that needs grade entry.

    Note: If no terms appear, and, instead, you receive the message, "No matching values were found", it is possible you are not assigned as the instructor of any classes for a term. Contact your department's university services associate or the Registrar's Office (0495) to determine the problem.
  4. The Select Grade Roster page appears, and identifies the user by name. Click on the Course Title of the class that needs grade entry.

    There is no hyperlink if the class has zero students enrolled and/or roster has not been created by the Registrar's Office.

    Note: The classes displayed should be all the classes you will be e-Grading:. If there is an error, contact your department's university services associate or chairperson and the Registrar's Office at (920) 424-0495.

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Entering the Grades on the Grade Roster(s)

  1. On the Grade Roster page, enter each student's grade in the Roster Grade column and SAVE often. Do NOT use variables such as slashes, spaces or dashes (i.e., A/B, A B, A-B). Note: An NP grade is NOT a valid grade for a class with a grading basis of P/NP; assign an "F" if the student has failed the class.
    Tip: Use the "Look up" button (Lookupbutton ) to view a list of acceptable grade values and click on the appropriate grade.
  2. Save your entries by clicking on at the bottom of the grade roster. Click SAVE often as you work! Titan Web will time out if left inactive for 20 minutes, so be sure to SAVE before leaving the computer, or the grades may be lost. You may also partially complete grade entry on a roster, save your work and return to complete it at a later time (by the deadline).

    Important: You must click SAVE to keep your grade roster page "active". Simply keying data or changing data without clicking on SAVE may result in a system timeout and loss of grades.

    Tip: Check 'Display Unassigned Roster Grades Only' to see only students that still need grade input.

  3. Click on the Detail link to view enrollment details on a student, such as units taken, enrollment status, and academic program.
    Tip: If a student's Status/Reason in Student Enrollment Detail is Dropped/Dropped, you do NOT have to record a grade for that student. However, if a grade IS recorded, you will be able to save the roster and the grade will NOT be posted to the student's academic record.
  4. When finished entering ALL grades, be sure to click on SAVE again while the Grade Roster Approval Status is still set to 'Ready to Grade'.

    Note: If you enter an invalid grade, an error message will appear. Click OK in the message box, delete the invalid grade, enter a valid grade and SAVE.

    Important: Is there an unknown student on your roster or one who stopped attending? Assign an "F" grade. This is a registration problem and the student needs to appeal for a retroactive drop of the class.

    Important: Is a student's name missing? You need to fill out the Form for Reporting Grades For Non-Registered Students.

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Submitting Grades to the Registrar's Office

  1. Once final grades are entered for every student on the Grade Roster, reviewed for accuracy and SAVED, and you are ready to submit the grades to the Registrar's Office for posting, change the Approval Status from 'Ready to Grade' to 'Submit to Registrar'.
  2. Click on to save the Grade Roster Approval Status change!

    Warning: Do NOT use the 'scroll wheel' (if one exists) on the computer mouse to scroll down to the SAVE icon. Since the Approval Status field may be highlighted when using the wheel, you could unintentionally change the status from 'Submit to Registrar' to 'Ready to Grade'. To scroll, click on the scroll bar to the right of the grade roster. Rosters in a 'Ready to Grade' status cannot be posted.

  3. Verify that the Grade Roster was submitted to the Registrar's Office successfully by making sure the Approval Status is set to 'Submit to Registrar' and that the Roster Grade field changed from an open input box to non-editable text.

    Note: An email message confirming submission of your grades will be sent to your UWO email address each time a grade roster is successfully submitted. Once grades are POSTED by the Registrar's Office, the Final Roster Status changes from 'Pending' to 'Posted'.

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Printing a Copy of Your Grade Roster(s)

  1. To print a copy of the grade roster for your files, use your browser's print feature (e.g., File >Print). Depending on your screen resolution, you may want to change the page layout from 'portrait' to 'landscape' to capture all the data on the printed copy. On the Print dialog box, click on the Basics tab. In the Orientation section, choose Landscape. Click OK. Navigation to the landscape orientation may vary slightly, depending on your browser and browser version. Contact the Help Desk at (920) 424-3020 or email acshelp@uwosh.edu if you need assistance.
    Tip: You can also click on the browser print icon on the Standard Buttons Toolbar to print a copy of the grade roster.
  2. If you need to enter grades for additional classes, click on the link, Select a Different Class, at the bottom of the grade roster.

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Logging off Titan Web

  1. When finished, click on 'Sign Out' in the upper right-hand corner.
  2. Close your internet browser by clicking on the 'X' in the uppermost right-hand corner.
    Note: The University of Wisconsin Oshkosh is not responsible for the fraudulent access and abuse/misuse of an electronic academic record if a user fails to properly protect the UW Oshkosh Titan Web Registration System by not taking the necessary steps to completely log off the Titan Web system and browser after each use.

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Posting of Grades by the Registrar's Office

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Changing Grades

  1. Once the status on the Grade Roster is set to 'Submit to Registrar' and the grades are posted by the Registrar's Office, you cannot change grades on the Grade Roster. You must use the 'Change of Grade Form' to change a grade.
  2. Get the Change of Grade Form from your instructional department's university services associate. Fill it out and sign the form in the appropriate box.
  3. Submit the Change of Grade Form to your department chairperson (or director) for signature. Some exceptions apply to graduate-level courses so contact the Office of Graduate Studies (920) 424-1233 for additional information.
  4. Send the Change of Grade Form to the Registrar's Office for processing. Once processed, copies of the form are mailed to the department and the student.
  5. The new 'official' grade for the student will appear in the Official Grade column on the Titan Web Grade Roster.

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