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Electronic Submission of Grades (e-Grading) via Titan Web

Students may view their grades and print grade reports using the Titan Web Registration System. The Registrar’s Office does not mail grade reports to students. If there is hesitancy on the part of the student (or third party to which the Titan Web grade report is sent) to accept the electronic version as official, the student is advised to request an official transcript from the Registrar’s Office.

Since the submission of grades by instructors and posting of grades by the Registrar’s Office are processes occurring throughout the academic year, a student’s grade point average may change. This is particularly true if a student repeats courses.

Grading Policies - Graduate (2006-2008 Bulletin)

1. Grade point averages are determined by dividing the number of grade points earned in courses by the number of units (crs.) attempted in those courses. Point values are related to the various letter grades as follows:

  Grade Points Per Unit (cr.)
A 4.00
AB 3.50
B 3.00
BC 2.50
C 2.00
F (Failure) 0.00

Grades of CD and D are not used for graduate courses. Several other grade designations are assigned to courses in special circumstances, as follows:

Pass (P)/Fail (F)

Certain University of Wisconsin Oshkosh courses are offered on a Pass/Fail basis. (A pass at the graduate level is comparable to a B or better letter grade.) Pass units (crs.) are recorded as units (crs.) earned. However, these units (crs.) are not considered as units (crs.) attempted in computing the semester and cumulative graduate grade point averages. Grades of Failure (F) in a Pass/fail course are considered as units (crs.) attempted in computing the semester and cumulative grade-point averages.

Incomplete (I)

The designation of “Incomplete” is assigned when a student is unable to complete the course work because of illness, injury, or other extenuating circumstances. “I” designations may also be assigned to students in project-centered courses in which instruction is highly individualized, or individually-paced courses in which the material is extensively organized and students can progress at individual rates determined by their abilities. In the latter case, an “I” may be assigned only if at least two-thirds of the course objectives have been accomplished within the grading period and the student has maintained a consistent rate of progress in the course. Arrangements between the student and instructor will be made in writing through which the Incomplete can be removed within the next 17-week semester. These arrangements must be described in full on a “Work Incomplete” form or appropriate written documentation to be filed with the department chairperson (Dean in the Colleges of Business Administration and Nursing) before official grades are reported. Courses for which an incomplete has been assigned are included as part of the semester unit (cr.) load. Incomplete designations are not included in any grade-point computations prior to graduation. Incomplete designations, when the instructor has not assigned an appropriate course letter grade by the last day of the following 17-week semester, will automatically lapse to an “F.” The Registrar’s Office will alert both the student and the department chair of these impending grade lapses before they are made. Extensions of time may be arranged by submitting written requests to the Graduate Studies office. The request for extension should state the reason why work is still incomplete, the expected date of completion and include the instructor’s recommendation regarding the extension. Incomplete grades affect a student’s eligibility for graduate assistantships, determination of academic standing, and some financial assistance. Contact the School of Graduate Studies for more information about eligibility affected by Incomplete grades.

Not Reported (NR)

Not reported may be assigned when an instructor has not filed an official grade by the time the student grades are posted by the Registrar’s Office. NR is changed to the appropriate grade as soon as the instructor submits the grade.

Audit (AU)

A course being audited carries no degree unit (cr.) and is not counted in the grade-point average. It is considered part of a student’s semester unit (cr.) load but NOT included in the calculation of progress units (crs.) for determining academic load status of full-time, half-time or part-time when reporting enrollment status to the National Student Clearinghouse. Students who audit courses are expected to attend class regularly, but need not take examinations or do course work, which would require evaluation by the instructor. Students who audit classes are expected to attend class regularly, but need not take examinations or do course work, which would require evaluation by the instructor. The signature of the instructor is required in order to register for an audit course. The student will receive a grade of AU on their grade report and transcript. The instructor may withdraw a student for non-attendance. Audit-only fees are assessed when a student’s enrollment is only in audit courses. Full degree-credit fees are assessed when audit units (crs.) are taken in conjunction with degree program units (crs.). Full Special Course Fees will be assessed, if applicable. Students may change from audit to unit (cr.) during the first five class days of a 14-week, 17-week, eight-week, or seven-week term, or during the first two class days of a three-week or four-week term. Students may change from unit (cr.) to audit after these times during the official drop period of a term, provided they have obtained the instructor’s signature on the change card. Audit courses may not satisfy unit (cr.) requirements for “full-time” or “half-time” status for financial aid purposes, or for eligibility for certain student services. Students changing from unit (cr.) to audit after the first week of a term will be charged the full per unit (cr.) fee for the course.

In-Progress (IP)

The IP designation is noted for theses, field reports, field projects and clinical papers not completed in the term of registration. The IP designation is replaced by the P (Pass) designation by the Graduate School upon completion and when the thesis is submitted and approved by the office. The IP designation is not used in any cumulative computation.

2. Repeated Courses
Graduate courses may be repeated, without additional unit (cr.), if the following conditions have been met:

Courses attempted for undergraduate unit (cr.) may not be repeated by graduate students for graduate unit (cr.) unless pre-approved by the graduate program coordinator within the program’s specified time frame. Dual-level courses may not be attempted under both the undergraduate and graduate numbers. Registration for a repeated course cannot be earlier than 30 days before the course begins. Beginning fall 2007, the 30-day restriction will no longer be applicable and registration for a repeated course will be available when the semester enrollment period opens.