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FAC 4.B.7. Procedure.

 

(1)   Each probationary faculty member will be informed in writing by the department chairperson (or equivalent) at least twenty calendar days prior to the date the initial recommendation on renewal/nonrenewal will take place. The individual being reviewed will be informed by the department chairperson (or equivalent) that he/she may include such written information in the review folder as he/she feels is appropriate and germane to the review. The probationary faculty member shall prepare the renewal forms and supply materials for the review; all materials must be submitted at least five calendar days prior to the scheduled review.

(2)   Procedures for the review of faculty who are assigned to more than one department or unit shall be initiated by the department or unit in which the faculty member’s assignment is greatest. Recommendations will be forwarded through the college or division in which the assignment is greatest and must bear endorsements and/or signed comments by appropriate supervisors in other units who have administrative responsibilities for the faculty member.

(3)   In the event the assignment is divided evenly between two or more departments or units or the assignment fluctuates, the faculty member shall decide which unit shall originate the recommendation. The faculty member shall communicate that decision, in writing, to all units and supervisors involved in the process.

(4)   Each reviewing level shall inform the faculty member, in writing, as soon as possible but no later than seven calendar days of making its recommendation regarding renewal/nonrenewal and remind the faculty member it is a recommendation, except in cases where the initial level of review decides to nonrenew the appointment.

(a)   Each level shall provide the faculty member with written reasons for its recommendation or decision.

(b)   When the initial level of review recommends nonrenewal, the nonrenewal vote has the force of a final decision to nonrenewal, subject to the opportunity for reconsideration and appeal.

(c)   No comments, annotations or markings should be placed on the credentials and materials as submitted by the probationary faculty member.

(5)   The renewal/nonrenewal review process for colleges with departments requires action by the department and, if the vote is for renewal, subsequent actions by the college committee, Dean, Provost and Vice Chancellor, and Chancellor.

(6)   In colleges without departments, the faculty will be responsible for deciding if a review process prior to the college committee is desirable; the faculty shall have the authority for implementation. Such authority must be incorporated into the college by‑laws. The college by‑laws must clearly indicate whether the review level prior to the college committee is only advisory or whether it is the functional equivalent of the department committee and hence the initial level of review. The renewal/nonrenewal process shall be analogous to that followed for colleges with departments, with the inclusion of a review level prior to the college committee (if so decided) or with the college committee serving as the initial review level and hence serving as the functional equivalent of the department.

(7)   Faculty in non‑college units will be evaluated by the initial level of review and, if the vote is for renewal, the director or equivalent (if tenured), the appropriate assistant Vice Chancellor or Vice Chancellor, the Provost and Vice Chancellor, and the Chancellor.

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