UW Oshkosh

Paperwork: taking care of business at UW Oshkosh (a guide for students on non-UW Oshkosh-sponsored programs)

You may be responsible for some or all of the following preparations. Know which ones you are responsible for, and then do them far enough in advance so that minor problems don’t keep you from your study abroad experience! You will certainly have other responsibilities which are not covered below.

 

Consider This ...

Study Abroad and Graduation

If you plan to study abroad during your final two to three semesters before graduation, meet with your academic advisor or a graduation examiner to ensure that you will meet UW Oshkosh graduation requirements. Three important things to consider are listed below. Other issues may also arise.

Incompletes

A student may not graduate if an Incomplete appears on the transcript. All incomplete grades must be recorded as a final letter grade before the official end of the term in which the student wishes to graduate. The student may request that an Incomplete be converted to an F grade in order to be allowed to graduate. AFTER GRADUATION, NO GRADE CHANGE IS ALLOWED.

Course End Dates

Study abroad program dates often do not conform to regular university academic course schedules. If you plan to graduate at the end of your study abroad experience, ensure that your study abroad program has an end date ON OR BEFORE the University of Wisconsin Oshkosh Official Graduation Date listed in the Academic Calendar.

The Official Transcripts which list the courses you took through your study abroad experience (your UW Oshkosh transcripts if the course is run through UW Oshkosh or transcripts from the organization running your program) MUST LIST THE END DATE FOR THE COURSE/S YOU ARE TAKING AND the end date must be ON OR BEFORE the University of Wisconsin Oshkosh Official Graduation Date. For non-UW Oshkosh-sponsored programs, if the transcripts you receive do not list an end date, you must request an official cover letter from the organization issuing your transcripts which gives the official course end date.

All courses IN PROGRESS during your final semester, including courses you are taking abroad which you DO NOT NEED in order to graduate, MUST BE COMPLETED by the Official Graduation Date. There are no exceptions.

15 of your final 30 Credits

Fifteen of your final thirty credits must be earned in coursework taken at UW Oshkosh (coursework offered through UW Oshkosh-sponsored study abroad programs is considered coursework taken at UW Oshkosh for this purpose). If you study abroad THROUGH A NON-UW OSHKOSH-SPONSORED PROGRAM during one of your final semesters, the number of credits which you can transfer back to UW Oshkosh may be limited. You may need to balance this limit with the credit minimums required to use financial aid for study abroad.

DPI Study Abroad Requirement for Foreign Language Teachers

College of Education & Human Services students planning to teach a foreign language after graduation must meet the DPI requirement for study abroad and must have a completed Certificate of Residency. For more information, see http://www.uwosh.edu/foreignlanguage/german/german-education-information/wisconsin-dpi-study-abroad-requirement-for-teachers or visit the Department of Foreign Languages and Literatures Office on the third floor of Radford.

Program Fees & Budgeting

In addition to advertised program fees, you will be responsible for other expenses before and during your program abroad. It is important to have a budget estimate for these expenses and to bring enough money abroad to cover them.

Keep in mind that evening and night-time entertainment can be considerably more expensive than in Wisconsin. This can become costly, so budget accordingly!

Fill out the cost sheet below and use it to budget for your study abroad program and to apply for Financial Aid.

$ _______ Academic Program Tuition and fees
$_______ Health/Accident Insurance
$      100 Passport & Passport Pictures
$_______ Visa
$_______ Airfare
$_______ Accommodations
$_______ Meals
$_______ Accommodations and meals during program breaks
$_______ Travel Guide/Text Books
$_______ Local Transportation
$_______ Program Related Travel
$_______ Sight-seeing (transportation, entrance fees, etc.)
$_______ Airport Departure Tax
$_______ Personal Expenses
$_______ Other: _____________________________________________
$_______ Unexpected Emergencies
$_______ Total

Program Withdrawal

Occasionally, someone goes abroad for a semester or year and an emergency comes up at home, the participant decides that the time away from the U.S. is too long, or the participant decides that the situation in the host country has become unsafe. All participants need to be aware that, although withdrawal part-way through a program is possible, registration for courses upon return to UW Oshkosh probably won’t be. The deadlines for adding courses will still apply to students who return, for whatever reason, and it’s likely that a student who withdraws from a program will have to wait until the following term in order to register for classes. See your program’s refund policy for details on the financial implications of withdrawing early from a program.

 

Before You Go...

Transfer Credit Prior Approval

If you are studying abroad on a program which does not grant UW Oshkosh credit, your courses will be transferred to UW Oshkosh at the end of the program; you'll need to get prior approval for your course and credit transfers so that there are no misunderstandings later on. Transfer IS NOT AUTOMATIC, as UW Oshkosh equivalencies may be different depending on your major.

If you are studying abroad on a program sponsored by another UW System institution, you may not need to complete this step for all of the courses you plan to take. Many may already be recorded in the UW System Credit Transfer Information System (http://tis.uwsa.edu/cgi-bin/tis/crswiz.cgi). Check the credit transfer wizard for the courses you plan to take to see how they will transfer back to UW Oshkosh. Print off the credit transfer information for your courses and attach it to the Transfer Credit Prior Approval Form.

Generally, credits taken through programs at other UW System schools or other accredited schools in the United States are transferable. Credits taken through programs which are independent of any UW System campus or other accredited school in the United States may not be transferable.

Use theTransfer Credit Prior Approval formand make sure that you keep a signed copy for yourself. Keep in mind that only those courses which are the equivalents of UW Oshkosh courses will transfer to UW Oshkosh (many courses will transfer in as general education courses or as upper-level electives). Credit transfer, on the other hand, is based on the number of class hours offered at the host school over the period of the course; forty-two class hours is equal to three credits at UW Oshkosh. It is therefore possible for you to earn fewer or more credits for a "three-credit" course taught abroad.

To discuss course equivalencies, make an appointment with your academic or faculty advisor or with the Transfer Student Coordinator in the Admissions office. Bring the Transfer Credit Prior Approval form, the name of the sponsoring school/organization or foreign institution; full address and email address of the sponsoring organization/foreign institution; and specific program information, including course names/descriptions and the number of hours spent in class for each course. If you have other information about the sponsoring organization/foreign institution, bring that with you also. If you meet with an academic or faculty advisor, in addition to discussing course transfer you may also want to discuss how the study abroad experience will fit into your current academic studies, any implications it may have on your graduation date, the types of courses which may be best for you to try to take abroad and the timing of your study abroad program (is fall semester better than spring? is junior year better than senior year?). Ask your advisor to sign the form after you have worked out course equivalencies.

If your academic or faculty advisor does not specify the number of credits for each course on your Transfer Credit Prior Approval form, you will also need to contact the Transfer Student Coordinator in the admissions office to find out how many you will earn. Again, you will need to share the name of the sponsoring school/organization or foreign institution; full address and email address of the sponsoring organization/foreign institution; and specific program information, including course names/descriptions and the number of hours spent in class for each course. Be sure to have enough copies of this information for yourself, your advisor and the Transfer Student Coordinator.

At the end of this process, you should have answered these questions:

  • Will the courses you are interested in transfer as requirements toward your major or minor, will they transfer as electives, or will they not transfer to UW Oshkosh as anything at all? Will you receive the correct number of credits per course so that you don't have too few credits toward a particular requirement for your major, minor or general education coursework?
  • Will you receive enough credits to be considered full-time for financial aid and health insurance purposes?
  • If you will be graduating at the end of your semester abroad, what is the deadline that you will have to meet when providing UW Oshkosh with your transcript from the study abroad institution? Can the study abroad institution meet this deadline?
  • If you are graduating within the next 2-3 semesters, will you meet the UW Oshkosh graduation rule which says that 15 of the last 30 credits earned must be earned at UW Oshkosh (credits earned through a UW Oshkosh-sponsored study abroad program are considered credits earned at UW Oshkosh)

Financial Aid, Grants & Scholarships

Is Financial Aid available for study abroad?

Financial Aid & UW System Grants for study abroad may be available to you, but you must apply when you apply to study abroad. Remember that your need increases when your expenses for the semester increase, so even if you are not currently receiving financial aid you may want to consider applying for it for the academic year during which you plan to study abroad (the summer session occurs during the beginning of the academic year).

Financial Aid for study abroad is determined in the same way as it is determined when attending classes on campus, with the exception that the additional costs of studying abroad are incorporated into your study abroad budget. Grants and loans that would normally be available to you as a student at UW Oshkosh and additional Stafford loans will be available to you for study abroad if you have not already used your program maximums for the year. PLUS loans for parents and alternative loans may also be available.

Are grants or scholarships available for study abroad?

There are UW System Grants for Study Abroad available through the Financial Aid Office. Eligible students are Wisconsin residents and full-time undergraduates with demonstrated need. See the section on applying for Financial Aid above.

In addition, there are scholarships available for study abroad, but you have to search for them. Very few scholarships are available to students who want to study during interim periods. The majority of scholarships are for specific programs, specific areas of study or specific regions of the world.

How do I apply for Financial Aid for Study Abroad (UW Oshkosh students only)?

UW Oshkosh-sponsored programs

  1. File the FAFSA for the appropriate year (summer begins the academic year).
  2. Answer the financial aid questions on the study abroad application.
  3. FOR SUMMER ONLY: Complete theSummer Financial Aid Application.
  4. If necessary, meet with a Financial Aid Counselor to discuss your aid package.
  5. Accept your financial aid award.
  6. Submit the Notice of Financial Aid Award for Study Abroad to Student Accounts.

Non-UW Oshkosh-sponsored programs

  1. File the FAFSA for the appropriate year (summer begins the academic year).
    • List UW Oshkosh as the institution to which you want your FAFSA information sent; Financial Aid will be awarded through UW Oshkosh.
  2. Complete the Study Abroad Financial Aid Application
  3. FOR SUMMER ONLY: Complete theSummer Financial Aid Application.
  4. Complete a

    Financial Aid Consortium Agreement

  5. Meet with a Financial Aid Counselor to discuss your aid package.
  6. Accept your financial aid award

How do I apply for Financial Aid if I am not a UW Oshkosh Student?

If you are not a student at UW Oshkosh, you must apply for Financial Aid on your home campus. In this case, do not include answers to financial aid questions on your application to the OIE, but do make sure that you apply for aid far enough in advance to meet the UW Oshkosh payment deadlines.

The OIE recommends that you apply for aid on your home campus BEFORE applying to study abroad through UW Oshkosh if you need the aid in order to study abroad.

Your financial aid office will need to send a consortium agreement to UW Oshkosh in order to release your financial aid to you. You can send this agreement either directly to the OIE with your study abroad application or to our financial aid office at

Financial Aid Office
University of Wisconsin Oshkosh
800 Algoma Blvd
Oshkosh, WI 54901

Do I need an appointment to meet with a Financial Aid counselor?

Individuals with questions related to financial aid for study abroad may visit the Financial Aid Office without an appointment on Fridays from noon to 2:00.  Please note that you will need to have completed your study abroad application at least one week prior to your walk-in visit to give the OIE time to send information related to your program fees to the Financial Aid Office.  Please also note that from time to time the Financial Aid Director is not available on Fridays.  It is best to call a few days in advance to ensure that walk-ins are on option on the particular Friday when you plan to visit.

Students who have class on Fridays between noon and 2:00 may make an appointment to see the Financial Aid Director.  Please note that you will need to have completed your study abroad application at least one week prior to your appointment to give the OIE time to send information related to your program fees to the Financial Aid Office.  Because of the number of study abroad students using financial aid, you may need to make your appointment approximately two weeks in advance.

Be prepared for your meeting.  Students who have carefully read ALL available information related to financial aid for study abroad, arrive prepared to ask questions not already answered in the written materials, follow through after their financial aid meetings and mark important deadlines in their calendars find the process to be smooth and efficient.  Students who have not read the materials and arrive unprepared, do not follow through in a timely manner after their financial aid meetings and do not mark important deadlines in their calendars may find the process frustrating.

What if I do not plan to study abroad unless I receive Financial Aid (UW Oshkosh programs only)?

If you do not plan to study abroad unless you receive Financial Aid, you should check the "HOLD" box on your study abroad application. Checking this box allows you to later withdraw your study abroad application without losing the application fee (the fee will be returned to you if you do not receive sufficient financial aid; the fee will not be returned to you if you withdraw for any other reason).

However, placing a Financial Aid HOLD on your application also means that the OIE will not reserve a seat for you on your study abroad program of choice until you have released the HOLD. Once you are satisfied that you will receive enough aid to cover expenses, you can release the HOLD by filling out the ”Withdrawal & Refund Policy for Participation on UW Oshkosh-Sponsored Faculty-Led Programs Abroad” provided in the study abroad application and returning it to the OIE in Dempsey 146.

Will the study abroad application fee be figured in to my costs for financial aid purposes (UW Oshkosh programs only)?

Any non-refundable portions of this fee will be figured in to your costs for financial aid purposes. Refundable portions will not.

How much and what type of aid am I eligible for?

IF you have remaining Stafford Loan eligibility for the academic year in which you plan to study abroad, you may be eligible for additional Stafford Loan depending on your remaining eligibility. For example, if you are a freshman dependent student your maximum Stafford Loan eligibility for one academic year is $3,500. If you have already borrowed that amount for the Fall and Spring semesters, you do not have any remaining Stafford Loan eligibility. Sophomore Stafford limit is $4,500 and Junior/Senior limit is $5,500. If you are an independent student you can borrow additional unsubsidized loans. (This information is current as of spring 2007.)

If you are eligible, you will receive a Study Abroad Grant. The maximum study abroad grant is approximately $500 for a short-term or summer program and $700 for semester-long programs, but could be less. Grants are awarded based on need. (This information is current as of summer 2005.)

If you need additional aid after using any remaining Stafford Loan eligibility and, if eligible, the Study Abroad Grant, then you will need to consider the option of a Parent Loan or an Alternative Loan. Parent Loans or Alternative Loans will be offered as options for you to consider. If you decide to apply for either of these loans there is additional paperwork that will need to be completed. Information on applying for an alternative loan is available in the Financial Aid Office.

When will I receive my financial aid award notice?

Fall and Spring Semesters (including interims)
Initial awards for aid for on-campus study are processed in mid-April of the prior academic year. After you have applied to study abroad you will receive an updated award with adjustments for study abroad. You will not receive your updated award until after the study abroad application deadline.

Summer
Awards for aid for on-campus study and study abroad during the summer are processed in mid-May of the prior academic year (just a month or so before summer study abroad programs begin--summer begins the academic year). Therefore, awards for summer programs can not be processed until after students have committed to summer study abroad programs. For summer programs, the financial aid office offers aid package estimates in advance of processing awards. Students who need an aid package estimate must make an appointment to see a financial aid advisor.

What is included in my financial aid award?

Awards which have been updated to include aid for study abroad also include all other aid that you are receiving for the entire academic year. If you are not sure how much aid has been allocated for study abroad, contact the Financial Aid Office for clarification.

When will I receive my financial aid award?

Until about one month prior to the final study abroad fee payment deadline, program fees are still tentative. This is because final fees depend on the exchange rate at the time that the program actually occurs and, for group programs, on the final number of students participating. Financial Aid is paid in one lump sum (rather than in installments).  It may be transferred to your account before study abroad fees have been added, in which case you will need to save any change check you may receive to pay your fees at a later date.  Likewise, it may not be transferred to your student account to pay any of your study abroad fees until after the final payment deadline.

Financial Aid awards cannot legally be paid out until the beginning of the UW Oshkosh term during which a study abroad program takes place (Pell Grants must be held for an additional two weeks before they can legally be paid out). If you will be leaving for abroad before the UW Oshkosh term begins, you will need to make arrangements with the Cashier's Office to complete paperwork to have your money disbursed into a personal bank account or, if you don’t have a bank account, to allow someone other than yourself to receive your financial aid change check on your behalf.

The earliest date on which you can expect financial aid money to be available AT UW OSHKOSH is on the first day of classes (Pell Grants will not be available until two weeks later). Check in the Student Accounts office for the exact dates. If you request that your funds be directly deposited to your bank account or mailed to an address in the U.S., you should expect a delay of 3-7 days before you will have access to your funds.

Direct Deposit to a Bank Account
To have your funds deposited directly to your bank account after your check arrives at the University, log onto TitanWeb, select "Finances", and select "Direct Deposit" in the column on the left. Select "Direct Deposit" again. (ALERT: If your Pop-up Lock is on, you will not be able to select "Direct Deposit" a second time. Turn off your Pop-up Lock and then select "Direct Deposit".) Then, select "continue" and follow the instructions to enter your bank routing number and bank account number. Be sure to print a confirmation page for your records. Complete this process BEFORE YOU LEAVE. Call Student Accounts at 920-424-1332 if you have questions.

Release Form
If you choose to have your change check direct deposited or mailed, you will also want to complete a "Release" form to allow someone other than yourself to access information related to your financial aid and student account in the case that, for example, it does not arrive on schedule or the forwarded amount is incorrect. You must request this form IN PERSON from the Student Affairs office in Dempsey 148.

Non-UW Oshkosh Students
If you are not a UW Oshkosh student but are using financial aid from your own institution, be sure you check with your financial aid office/student accounts office to find out how & when your funds will be disbursed.

How can I apply my financial aid award to my study abroad program fees?

If you are studying abroad through a UW Oshkosh-sponsored study abroad program and you are a UW Oshkosh student, your financial aid will automatically be applied toward study abroad-related fees on your student account at UW Oshkosh. If you are a student elsewhere, you will need to pick up a change check from your home campus, cash the check, and send payment to UW Oshkosh.

Faculty-led Programs (applies to UW Oshkosh and non-UW Oshkosh students)

Students paying all program fees with financial aid must turn in a Notice of Financial Aid Award for Study Abroad form directly to Student Accounts in place of payment by the first payment deadline.

Students who plan to cover some costs on their own and remaining costs using financial aid must make their payment by the first payment deadline. They must also turn in a Notice of Financial Aid Award for Study Abroad form directly to Student Accounts by the first payment deadline (or by the second payment deadline if they have covered the first payment in full).

Once your "Notice of Financial Aid Award for Study Abroad" form has been filed, a "positive service indicator" will appear on your record indicating that financial aid will be paying your study abroad program fees.  This should not prevent you from doing anything except printing transcripts.

Non UW Oshkosh-sponsored programs

Your financial aid award will be transferred to your student account rather than to your program provider or host school. You will be able to pick up a change check from the cashier's office, after which you are responsible for making payments to cover study abroad fees and associated costs.

 

How Do I Access Loans/Grants which Exceed Costs Billed by the University?

At times, the amount awarded in loans and/or grants exceeds the costs directly billed by the University. This may happen if housing costs, passport costs, meal costs, etc. are not included in fees paid to UW Oshkosh for your study abroad program or if you are participating on a non-UW Oshkosh-sponsored program. Loan and/or grant money which exceeds costs billed by UW Oshkosh will be available at the cashier's office in the form of a change check.

There are times when your change check may not be available before you leave for your study abroad program. If arrangements are not made in advance, the money you receive may be withdrawn from your student account and may be lost permanently. See "When will I receive my financial aid award?" above for details.

At other times you will receive a change check even though you have not paid all of your study abroad fees. This occurs when financial aid is processed before the OIE has added the final program fee to your student account. In this case, take your change check from the cashier's office to student accounts. You will be able to apply the change check to your "future" study abroad fees if you indicate that this is what you would like to do.

If I am not registered for ANY classes at UW Oshkosh or I am only enrolled part-time at UW Oshkosh for a full semester, will this affect past loans or my ability to qualify for financial aid (non-UW Oshkosh-sponsored programs only)?

Ability to Qualify for Financial Aid
If you will NOT be enrolled in UW OSHKOSH COURSES while abroad and you plan to receive Financial Aid for your study abroad experience, you will need to show in advance that you plan to transfer at least twelve credits back to UW Oshkosh at the end of your program abroad.

Past Loans
Information on your enrollment status is automatically extracted from UW Oshkosh records and sent to a Clearinghouse which is used by loan and insurance companies which provide services based on student status. You will show up in the Clearinghouse as “not enrolled” or "enrolled part-time" AT UW OSHKOSH. If you are not enrolled for full-time credit at an accredited U.S. institution elsewhere, your loans may come due. (Your insurance company may also consider you ineligible for insurance if you are on a parent's plan which requires you to maintain full-time student status.)

To avoid having loans come due, contact your loan company before leaving to study abroad to request an “IN-SCHOOL DEFERMENT REQUEST” form.  Complete sections I, II and III of this form and send it to the Financial Aid Office at UW Oshkosh for completion of section IV.

To avoid losing your health insurance, contact your insurance company before leaving to study abroad to inquire about their process for verifying your enrollment.

I've received a notice in the mail that my loans are due. Is this correct?

UW Oshkosh-sponsored programs

If you have maintained full-time enrollment during your program abroad and there there are no other extenuating circumstances, this may be a mistake. Please contact the Office of International Education and/or the Financial Aid Office for more information.

Non-UW Oshkosh-sponsored programs

See Past Loans above.

I've received a notice in the mail that I am not making Satisfactory Academic Progress (SAP) and that I am no longer eligible for financial aid. Is this correct?

UW Oshkosh-sponsored programs

The Financial Aid Office runs a SAP report each May/June to ensure that students on financial aid are making Satisfactory Academic Progress. This report captures your full-time placeholder course enrollment as "credits attempted" but can't capture "credits earned" during your study abroad experience because these are transferred in after the report is run. While staff in the Financial Aid Office do try to identify all students in placeholder courses to remove them from the list, the process is done by hand. If there are no other extenuating circumstances, you may be on the list even while making SAP and may receive a letter. Please contact the Financial Aid Office for more information.

Non-UW Oshkosh-sponsored programs

Contact the Financial Aid Office for more information.

Who should I contact if I have questions about Financial Aid for Study Abroad?

If you are a UW Oshkosh student, contact the UW Oshkosh Financial Aid Office at (920) 424-3377. If you are not a UW Oshkosh student, contact the Financial Aid office on your home campus.

Program Application

Be sure to go through all program application materials thoroughly when you first receive them and highlight or make a list of all of the forms you will need to fill out, payments you will need to make, and tasks you will need to complete. Study abroad applications typically involve a lot of paperwork, several payment deadlines and a bit of work on your end, and you'll want to make sure that you've completed everything on time so that you are not dropped from your program.

Many study abroad applications require the signature of someone either from your financial aid office, study abroad office, academic advising, credit transfer coordinator or faculty advisor. Often the forms ask for the signature of a person with a particular title. However, you should obtain the signature of the person at UW Oshkosh responsible for verifying the information asked for on your form. If your form asks for verification related to:

  • credit transfer, it should be signed by Paul Gedlinske, Admissions Office
  • academic standing, it should be signed by someone in registration (located in the advising office, 1st floor Dempsey)
  • disciplinary records, it should be signed by someone in the Dean of Students Office
  • financial aid, it should be signed by someone in the financial aid office

If you need to provide proof of enrollment for your application, you'll need to obtain a Certificate of Enrollment.

Certificate of University Enrollment
Log onto Titan Web and follow the instructions to obtain an Enrollment Verification.

Academic Leave of Absence

If you plan to be away from UW Oshkosh for either the fall or spring semesters, or both, and you are on a non-UW Oshkosh-sponsored program, you must fill out the on-line Academic Leave of Absence Form, available at http://www.uwosh.edu/registrar/registration_information/academicleaveofabsence.php and submit it electronically. This form will allow you to register for courses for the following semester and return to the university without applying for readmission. The form states that you may remain on leave for no more than one semester, but an exception will be made for students studying abroad for a full academic year. Simply fill out the form showing that you will be gone for a full year, and the exception will be granted automatically.

Residence Hall Contract at UW Oshkosh

If you plan to live in a residence hall after returning, contact Residence Life in advance to let them know that you will be participating in a semester-long study abroad program and/or that you will need a room when you return.

If you are already in a Residence Life contract for the time period you plan to be abroad, contact your Hall Director to let him/her know you plan to be studying abroad!!!

 

Purchase Health Insurance

Do I have insurance for medical and emergency services while studying abroad?

UW Oshkosh-sponsored programs

YES - but only during your official program dates! UW System requires all participants on UW Oshkosh-sponsored programs abroad to purchase insurance through Cultural Insurance Services International (CISI). This insurance is included in your study abroad program fees; your coverage will begin on the first day on which you are required to be in the host country and end within a few days of the last day on which you are required to be in the host country. If you plan to arrive early or depart after your program has ended, you can purchase additional insurance by following the link above. UW System does not allow for the exemption of any student for any reason.

In addition to CISI, all students studying through an Australian, German or New Zealand university are required by the foreign government to carry additional health insurance.

You will receive instructions and the necessary paperwork to obtain your insurance card at your host university’s orientation.

Iin addition to CISI, all students studying in Fiji or completing an internship or short course through AustraLearn will be covered under an AustraLearn-purchased health insurance policy.

Non-UW Oshkosh-sponsored programs

You will not have insurance which covers medical evacuation, security evacuation, repatriation or emergency medical reunion unless you purchase this on your own or your sponsoring program purchases this for you. It is highly recommended that you purchase this if your sponsoring program doesn't offer it; these benefits are not found in domestic policies.

What does CISI cover?

CISI coverage can change from policy year to policy year. All benefits are clearly explained on the current Description of Coverage. If your program begins

Additional Comprehensive Security Evacuation Insurance is outlined on a separate Description of Coverage, available from http://culturalinsurance.com/pdf/security_evac_comprehensive_ace.pdf.

How do I access information about my CISI coverage and print my insurance card?

Instructions on accessing information and printing your insurance card, among other things, are available from http://www.uwosh.edu/oie/abroad/handbook/myCISI.pdf.

In addition, use the CISI Participant Portal to

  • View, print and email your
    • Consulate letter (if you are applying for a visa to enter a foreign country, you may need this),
    • Claim form (submit this directly to CISI)
  • Access travel-related sites.
  • Research country specific information.
  • Access a personal security assistance website.
  • Extend your coverage (prior to or following your program dates).

I will be abroad prior to my official program dates and/or after my official program dates. Do I need to extend my insurance coverage if I'm on a UW Oshkosh-sponsored program?

YES! If you don't extend your insurance coverage, you won't be covered! Follow the instructions available from http://www.uwosh.edu/oie/abroad/handbook/myCISI.pdf to extend your coverage. You must pay for the additional coverage directly at the time that you request the extension.

Can I use my personal health insurance plan without purchasing additional insurance for travel abroad?

UW Oshkosh-sponsored Programs

No.

All Other Travelers

Sickness and accident coverage while in a foreign country may be included in your personal health insurance plan, but it is rare for personal health insurance plans to cover medical evacuation, security evacuation, repatriation or emergency medical reunion. BEFORE you travel you should be familiar with the type of coverage you have and the steps you need to take in order to use your policy abroad. If you are not satisfied that you have sufficient coverage abroad, you can purchase a temporary policy.

My insurance company requires me to be a full-time student in order to take advantage of a lower premium. Will study abroad affect my ability to keep this premium?

Your insurance company may require you to be a full-time student in order to take advantage of lower premiums. IF you are NOT enrolled in classes at UW Oshkosh for a full semester (i.e. you are transferring credits back to UW Oshkosh at the end of your study abroad program), AND you are NOT enrolled for full-time credit through another accredited U.S. institution, this may affect your premiums. Information on your enrollment status is automatically extracted from UW Oshkosh records and sent to a Clearinghouse, which many insurance companies monitor. You will show up in the Clearinghouse as “not enrolled” at UW Oshkosh IF you are not enrolled for courses AT UW OSHKOSH, and your premiums may be affected.

In order to avoid problems, contact your insurance company BEFORE leaving for your study abroad destination. Your insurance company will either give you a form or a list of information which they need. You can fax this form/list to the institution abroad for verification of full-time status while studying there.

Please note that if you are on Academic Leave of Absence, you are being reported by UW Oshkosh as "not enrolled."

What are some insurance alternatives?

At $22, the International Student Identity Card (ISIC) is a popular option for students. The ISIC can be purchased on line; policy details are available from https://www.myisic.com/MyISIC/Travel/Main.aspx?MenuID=5004.. To call STA Travel: 1-800-329-9537 (menu option “Student, youth and teacher identity cards”). A second option is to search on the internet or contact your local travel agent. There are many other insurance companies that will cover you during your time abroad.

What are medical evacuation, security evacuation, repatriation and medical reunion?

Medical evacuation, security evacuation and repatriation benefits cover the insured when the insured is moved to a location outside of the host country or returned to the U.S. because a medical condition cannot be treated locally, because of a security risk at the site abroad or because of the death of the insured. Medical reunion benefits cover a family member who travels to the location where the insured is undergoing medical treatment. If you have medical reunion, identify one or more family members who have a valid passport as your emergency contact. Anyone not holding a valid passport will need to apply for one before being able to take advantage of emergency medical reunion.

Is the insurance offered through CISI sufficient?

CISI insurance is not comprehensive. It is each participant's responsibility to review the policy for sufficient coverage. If you feel that coverage is insufficient, purchase additional coverage through your insurance agent. Do not cancel your health insurance policy in the U.S. while you are gone! In most cases, your international policy will cover you while you are gone and/or bring you back to the U.S., but once you return, your domestic policy will need to provide coverage.

Do I need trip cancellation insurance or baggage insurance?

Because the UW Oshkosh OIE runs all programs on a cost-recovery basis, it is not possible to make exceptions to the withdrawal and refund policy for any reason, including withdrawal for medical reasons or family emergencies. To protect yourself, purchase TRIP CANCELLATION INSURANCE. If you choose not to purchase trip cancellation insurance, study abroad fees assessed by the OIE will be your responsibility regardless of your reason for withdrawing. Trip cancellation insurance may provide reimbursement for CERTAIN financial losses UNDER A LIMITED SET OF CIRCUMSTANCES. Read policies carefully and shop around. Not all policies cover pre-existing conditions.

Baggage insurance typically provides coverage related to lost or delayed luggage. Because there are fairly low limits on the claims you can make, you may also need to purchase insurance riders through your home insurance policy to cover items such as digital cameras or other expensive equipment.

 

While You're Away...

Register for UW Oshkosh Courses while Abroad

If you will return to UW Oshkosh the semester following your study abroad experience, don’t forget to register for courses during the proper time! Wisconsin law protects student information from being shared with other persons. This means that course registration must be done by you, unless you arrange in advance for someone else to register for you. Know your registration date before you leave!

Talk to your academic advisor about registering for courses from abroad BEFORE you leave so that you have someone to contact who understands your situation if problems arise. It's helpful if your advisor knows where you are going, when you will be gone and what courses will be transferring back to UW Oshkosh.

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Course Transfer

When transferring coursework, course equivalencies, credits and grades are recorded on the UW Oshkosh transcript, but transfer course grades are not calculated into the official GPA. Current course transfer rules at the University do not allow for exceptions to this policy.

Before you depart from abroad, request that your host institution send your transcripts directly to the Transfer Student Coordinator in the UW Oshkosh Admissions Office. Do not send your transcript to the Office of International Education.

Transfer Student Coordinator
Admissions Office
University of Wisconsin Oshkosh
800 Algoma Blvd
Oshkosh, WI 54901
U.S.A.

You cannot receive credit at UW Oshkosh without the official transcript.

 

 

This page was last updated on: January 9, 2009