Fee & Payment Deadlines
When are my study abroad program fees due?
For faculty-led, GST, Intensive Spanish in Spain or Wisconsin in Scotland programs:
fall semester
- First Payment of $1,000 is due the last Friday of April
- Final Payment is due the last Friday of July
fall interim and spring semester
- First Payment of $1,000 is due the last Friday of October
- Final Payment is due the first Friday of December
spring interim
- First Payment of $1,000 is due the last Friday of March
- Final Payment is due the first Friday of May
summer
- First Payment of $1,000 is due the last Friday of March
- Final Payment is due one month before the trip departure date
For Student Exchange programs:
You will be billed by Student Accounts at UW Oshkosh for tuition and related study abroad fees payable to the OIE just before the semester at UW Oshkosh begins, just as you normally are. It is your responsibility to make payments according to the normal university payment deadlines.
Do I have to pay tuition in addition to the study abroad program fees?
Faculty-led Study Abroad Programs
No. Tuition is waived for undergraduates, graduates and students from campuses other than UW Oshkosh for the credits which you earn while studying abroad.Student Exchange Programs
Students participating in exchange programs pay tuition at UW Oshkosh (and in some cases pay room & board at UW Oshkosh as well).What is included in my study abroad program fee?
Items which are covered by your study abroad program fee vary from program to program. A list of what is and is not covered in your program fee is always available on each program's web page under "Costs & Grants." Items which are always included in your program fee include a pre-travel orientation and international health insurance.
Will the application fee be applied as a payment toward the total cost of my trip?
No.
Is the application fee refundable?
If you apply to study abroad and then later withdraw your application, you will not receive a refund on your application fee even if you withdraw before the application deadline (unless you have placed a Financial Aid HOLD on your study abroad application).
If you apply to study abroad and you place a Financial Aid HOLD on your application, the full application fee will be returned to you if you do not receive enough financial aid to cover your study abroad expenses. The fee will not be returned to you if you withdraw for any other reason. (See "What if I do not plan to study abroad unless I receive Financial Aid?" for details).
If you are on a waiting list, the application fee is non-refundable up to 30 days before the program departure date. If you are not selected to participate, the $100 application fee will be returned to you.
If you apply to study abroad by the application deadline and participate on your program, $50 of this fee will be returned to you at the END of your program IF you meet ALL Office of International Education deadlines. Most of these deadlines are listed in the application section of your program webpage. Additional deadlines may be announced periodically either through email (using UW Oshkosh email addresses only) or during orientation. The OIE will not send deadline reminders to you. Refunds take approximately 4-6 months to process.
If I withdraw from one study abroad program and apply to a different one, or if I apply to two study abroad programs, do I have to pay the application fee twice?
Yes. The application fee is in addition to your study abroad program fees. If you apply to two programs, you must pay this fee twice. If you change programs, you will need to withdraw from the first program and pay the application fee again when applying to the second program (see "Withdrawal").
Will I receive an invoice, or do I need to remember the payment deadlines on my own?
Faculty-led Study Abroad Programs
Initial Deposit
You will receive a deposit fee statement in your acceptance letter VIA EMAIL from the Office of International Education, after which your study abroad fees will appear on your bill in student accounts. Even though your fees will be on your bill in student accounts, student accounts will not mail bills to your home (or any other) address because study abroad fees are not billed at the same time as tuition and other fees. Therefore, no one else will receive your deposit fee statement or a copy of your bill. It is your responsibility to make payments according to the payment deadlines; you will need to forward your deposit fee statement to the person who pays your bills if you are not that person!!!
The initial Deposit Fee Statement is provided here for your information.
Second Payment
You will receive a program fee statement for your second payment VIA EMAIL from the Office of International Education, after which your study abroad fees will appear on your bill in student accounts.
Student Exchange Programs
You will be billed by Student Accounts at UW Oshkosh for tuition and related study abroad fees payable to the OIE just before the semester at UW Oshkosh begins, just as you normally are. It is your responsibility to make payments according to the normal university payment deadlines.
Where should I pay my study abroad fees?
All study abroad fees must be paid at the Cashier's Office on the second floor of Dempsey. To mail payments, use the following address: Cashier's Office, UW Oshkosh, 800 Algoma Blvd, Oshkosh, WI 54901.
When paying study abroad program fees, be sure to specify that the money is to be used for study abroad. If you forget to do this, your study abroad payment may be used to pay other current charges. To avoid this problem, all fees paid for study abroad should be accompanied by Office of International Education program fee statements.
Who should I make my check payable to?
The University of Wisconsin Oshkosh.
How can I apply my financial aid award to my study abroad program fees?
If you are studying abroad through a UW Oshkosh-sponsored study abroad program and you are a UW Oshkosh student, your financial aid will automatically be applied toward study abroad-related fees on your student account at UW Oshkosh. If you are a student elsewhere, you will need to pick up a change check from your home campus, cash the check, and send payment to UW Oshkosh.
Faculty-led Programs (applies to UW Oshkosh and non-UW Oshkosh students)
Students paying all program fees with financial aid must turn in a Notice of Financial Aid Award for Study Abroad form directly to Student Accounts in place of payment by the first payment deadline.
Students who plan to cover some costs on their own and remaining costs using financial aid must make their payment by the first payment deadline. They must also turn in a Notice of Financial Aid Award for Study Abroad form directly to Student Accounts by the first payment deadline (or by the second payment deadline if they have covered the first payment in full).
Once your "Notice of Financial Aid Award for Study Abroad" form has been filed, a "study abroad stop" will appear on your record. This stop isn't a negative stop; it is simply an indication that financial aid will be paying your study abroad program fees. This stop should not prevent you from doing anything except printing transcripts.
Non UW Oshkosh-sponsored programs
Your financial aid award will be transferred to your student account rather than to your program provider or host school. You will be able to pick up a change check from the cashier's office, after which you are responsible for making payments to cover study abroad fees and associated costs.
Can I pay study abroad fees by credit card?
Yes. Payment for study abroad fees can be made by MasterCard or American Express through a link on the Titan Web page http://www.uwosh.edu/tw/. When a credit card payment is made through the web, a 2.5% convenience fee is added to the amount of the payment. E-checks are also accepted, with a fee of $0.50 per transaction. (fees are current as of summer 2005)
How do I check to make sure that my study abroad program fees have been paid?
To access your student account on Titan Web, go to Titan Web, select "SA Self Service" and click on "Learner Services." Select "Finances" and go to "Account Summary."
You will need to look at the top line (balance of all accounts) and at the study abroad line item to ensure that pyaments have been applied.
Faculty-led Programs ONLY
Keep in mind that the OIE puts study abroad program fees on student accounts in installments. This means that if you check your student account, you will only see how much you owe on fees already placed on your student account. If you check your account before an installment is added, the amount you owe toward that installment will not show on your account yet. You will receive a program fee statement with your acceptance letter VIA EMAIL from the Office of International Education which lists the dates that program fees are due. Your fees should show on your student account approximately one week before the payment deadline.I paid all of my study abroad program fees, but my account shows that I still owe for study abroad.
When making payments to the University, all payments are used to pay delinquent bills which you may have first. Therefore, you will need to take care of all "old" charges (including parking tickets, library fines, residence hall fees, etc.) BEFORE your payments will be applied to study abroad program fees. In order to meet OIE payment deadlines, payments must be showing on your student account as applying specifically to study abroad fees.
In some cases, payments made to a student account are not applied to anything. In this case, the "balance of all accounts" may show that you don't owe anything while the study abroad line item shows that you still owe. Print this information and take it to Student Accounts.
If you are on a payment plan for past-due charges, check with student accounts BEFORE making your study abroad payments to find out how your payments will be applied.
I am eligible to receive a $50 refund and my study abroad program has returned. When will I receive the $50?
The OIE processes all $50 refunds and other program refunds at the same time. Program refunds (money returned to students at the end of programs that come in under budget) cannot be determined until all payments have been made and all budget paperwork completed for your program. Therefore, refunds are typically processed four to six months after your return. If you plan to graduate before refunds have been processed, send the OIE your current mailing address.
If I withdraw from a study abroad program, how much money will I lose?
Once the application deadline has passed, there will be fees for which you will be responsible. These fees will vary depending on the program you applied to and the timing of your withdrawal. If you are thinking about withdrawing (even if you haven't made a final decision yet) it is in your best interest to contact the OIE immediately. One or two days, and even minutes when it comes to refunds on airline tickets, can make the difference between the OIE being able and not being able to get money back from various providers. If you have decided not to participate in a study abroad program, send your withdrawal to the OIE IN WRITING immediately!
See also Is the application fee refundable?
This page was last updated on: February 20, 2008