UW Oshkosh

Fee & Payment Deadlines

airplaneBulletPointWhen are my study abroad fees due?

Fall Semester Programs

  • First Payment of $1,000 (or full fee if the total due to UW Oshkosh is less than $1,000) is due the last Friday of April.
  • Final Payment is due the last Friday of July.
  • Tuition payment deadline is the same as the normal university tuition payment deadline for this term.

Spring Semester Programs

  • First Payment of $1,000 (or full fee if the total due to UW Oshkosh is less than $1,000) is due the last Friday of October.
  • Final Payment is due the first Friday of December.
  • Tuition payment deadline is the same as the normal university tuition payment deadline for this term.

Fall Interim Programs

  • First Payment of $1,000 (or full fee if the total due to UW Oshkosh is less than $1,000) is due the last Friday of October.
  • Final Payment, including all related tuition fees, is due the first Friday of December.

Spring Interim Programs

  • First Payment of $1,000 (or full fee if the total due to UW Oshkosh is less than $1,000) is due the last Friday of March.
  • Final Payment, including all related tuition fees, is due the first Friday of May.

Summer Programs

  • First Payment of $1,000 (or full fee if the total due to UW Oshkosh is less than $1,000) is due the last Friday of March.
  • Final Payment, including all related tuition fees, is due one month before the trip departure date.

airplaneBulletPointDo I have to pay tuition in addition to study abroad program fees?

For some programs you do, and for others, you don't. Either way, this is clearly indicated on the "Full Cost of Participation" worksheet for your program and is included in any "Full Cost of Participation" estimates announced by the OIE. You can find the worksheet in the "apply" section of your web guide within the requirements for "STEP III". You will be required to sign this worksheet as a condition of participation.

airplaneBulletPointWhat is included in my study abroad program fee?

Items which are covered by your study abroad program fee vary from program to program. A list of what is and is not covered in your program fee is always available on the "Full Cost of Participation" worksheet available in the web guide for your program.

airplaneBulletPointWill the application fee I paid be applied toward the total cost of my trip?

No.

airplaneBulletPointIs the application fee refundable?

Once you are given a seat on a study abroad/away program, your application fee is non-refundable even if you withdraw before the application deadline.

If you do not complete your application or are not given a seat on a study abroad/away program, your application fee is refundable.

If you are on a waiting list, your application fee remains non-refundable. If you are not selected to participate or you withdraw your application from the wait list, the application fee will be returned to you. If you withdraw your application after the OIE has emailed your acceptance letter, your application fee is non-refundable.

airplaneBulletPointIf I withdraw from one study abroad program and apply to a different one, or if I apply to two study abroad programs, do I have to pay the application fee twice?

Yes. The application fee is in addition to your study abroad program fees. If you apply to two programs, you must pay this fee twice. If you change programs, you will need to withdraw from the first program and pay the application fee again when applying to the second program (see "Withdrawal").

airplaneBulletPointWill I receive an invoice, or do I need to remember the payment deadlines on my own?

First Payment

You will receive a program fee statement in your acceptance letter VIA EMAIL from the Office of International Education, after which your study abroad fees will appear on your bill in student accounts. Even though your fees will be on your bill in student accounts, student accounts will not send bills to you because study abroad fees are not billed at the same time as tuition and other fees. Therefore, no one else will receive your program fee statement or a copy of your bill. It is your responsibility to make payments according to the payment deadlines; you will need to forward your program fee statement to the person who pays your bills if you are not that person!!! The initial Program Fee Statement is provided here for your information.

Second Payment

You will receive a program fee statement for your second payment VIA EMAIL from the Office of International Education, after which your study abroad fees will appear on your bill in student accounts.

airplaneBulletPointWhere should I pay my study abroad fees?

All study abroad fees must be paid at the Cashier's Office on the second floor of Dempsey. To mail payments, use the following address: Cashier's Office, UW Oshkosh, 800 Algoma Blvd, Oshkosh, WI 54901.

When paying study abroad program fees, be sure to specify that the money is to be used for study abroad. If you forget to do this, your study abroad payment may be used to pay other current charges. To avoid this problem, all fees paid for study abroad should be accompanied by Office of International Education program fee statements.

airplaneBulletPointWho should I make my check payable to?

The University of Wisconsin Oshkosh.

airplaneBulletPointHow can I apply my financial aid award to my study abroad program fees?

If you are studying abroad through a UW Oshkosh-sponsored study abroad program and you are a UW Oshkosh student, your financial aid will automatically be applied toward study abroad-related fees on your student account at UW Oshkosh. If you are a student elsewhere, you will need to pick up a change check from your home campus, cash the check, and send payment to UW Oshkosh.

Faculty-led Programs (applies to UW Oshkosh and non-UW Oshkosh students)

Students paying all program fees with financial aid must turn in a Notice of Financial Aid Award for Study Abroad form directly to Student Accounts in place of payment by the first payment deadline.

Students who plan to cover some costs on their own and remaining costs using financial aid must make their payment by the first payment deadline. They must also turn in a Notice of Financial Aid Award for Study Abroad form directly to Student Accounts by the first payment deadline (or by the second payment deadline if they have covered the first payment in full).

Once your "Notice of Financial Aid Award for Study Abroad" form has been filed, a "positive service indicator" will appear on your record indicating that financial aid will be paying your study abroad program fees.  This should not prevent you from doing anything except printing transcripts.

Non UW Oshkosh-sponsored programs

Your financial aid award will be transferred to your student account rather than to your program provider or host school. You will be able to pick up a change check from the cashier's office, after which you are responsible for making payments to cover study abroad fees and associated costs.

airplaneBulletPointCan I pay study abroad tuition & fees using a scholarship or VA benefits?

Never assume, even after reading the information provided here, that your scholarship or VA benefits will cover any or all of your study abroad costs.

There are so many variables associated with scholarship & VA benefits that you must speak to a study abroad advisor (in relation to scholarships) or the VA office & a study abroad advisor (in relation to VA benefits) PRIOR TO CHOOSING A STUDY ABROAD PROGRAM.

For example, some study abroad programs have tuition fees associated with them and many do not. So, scholarships and VA benefits which cover tuition only will not cover study abroad program costs on programs where tuition is not charged.

Scholarshps & VA benefits which are not cash-based (e.g. waivers, remissions, etc. that reduce student fees but don't cover student fees with a cash payment) cannot be used to cover study abroad fees.

To find out how your specific scholarship or VA benefits can best be used to reduce costs on a study abroad program, start the conversation now with a study abroad advisor!

airplaneBulletPointCan I pay study abroad fees by credit card?

Yes. Payment for study abroad fees can be made by MasterCard or American Express through a link on the Titan Web page http://www.uwosh.edu/tw/. When a credit card payment is made through the web, a 2.5% convenience fee is added to the amount of the payment. E-checks are also accepted, with a fee of $0.50 per transaction. (fees are current as of summer 2005)

airplaneBulletPointHow do I check to ensure that my study abroad program fees have been paid?

To access your student account on Titan Web, go to Titan Web, select "SA Self Service" and click on "Learner Services." Select "Finances" and go to "Account Summary."

You will need to look at the top line (balance of all accounts) and at the study abroad line item to ensure that pyaments have been applied.

Faculty-led Programs ONLY
Keep in mind that the OIE puts study abroad program fees on student accounts in installments. This means that if you check your student account, you will only see how much you owe on fees already placed on your student account. If you check your account before an installment is added, the amount you owe toward that installment will not show on your account yet. You will receive a program fee statement with your acceptance letter VIA EMAIL from the Office of International Education which lists the dates that program fees are due. Your fees should show on your student account approximately one week before the payment deadline.

airplaneBulletPointI paid all of my study abroad program fees, but my account shows that I still owe for study abroad.

When making payments to the University, all payments are used to pay delinquent bills which you may have first. Therefore, you will need to take care of all "old" charges (including parking tickets, library fines, residence hall fees, etc.) BEFORE your payments will be applied to study abroad program fees. In order to meet OIE payment deadlines, payments must be showing on your student account as applying specifically to study abroad fees.

In some cases, payments made to a student account are not applied to anything. In this case, the "balance of all accounts" may show that you don't owe anything while the study abroad line item shows that you still owe. Print this information and take it to Student Accounts.

If you are on a payment plan for past-due charges, check with student accounts BEFORE making your study abroad payments to find out how your payments will be applied.

airplaneBulletPointIf I withdraw from a study abroad program, how much money will I lose?

Once you have an assigned seat on your program, there will be fees for which you will be responsible. These fees will vary depending on the program you applied to and the timing of your withdrawal. If you are thinking about withdrawing (even if you haven't made a final decision yet) it is in your best interest to contact the OIE immediately. One or two days, and even minutes when it comes to refunds on airline tickets, can make the difference between the OIE being able and not being able to get money back from various providers. If you have decided not to participate in a study abroad program, send your withdrawal to the OIE IN WRITING immediately!

See also Is the application fee refundable?

 

This page was last updated on: February 11, 2013

 

 

 

February 11, 2013