Study Abroad Application Process
Your ENTIRE study abroad application must be complete
BY THE APPLICATION DEADLINES
in order to be considered for the State of Wisconsin Study Abroad Grant.
Your FAFSA must be filed at least two weeks prior to the study abroad application deadline in order to be considered for the State of Wisconsin Study Abroad Grant.
What do I need to know BEFORE I apply?
It is essential that you understand your responsibilities and obligations- both academic and financial - BEFORE you apply to study abroad.
- Attend an information meeting (optional).
- Read the eligibility criteria.
- Read the web page for your study abroad program.
- Write all pre-/post-travel class dates in your calendar. Missing a session may make you ineligible for program participation.
- Write the Study Abroad Orientation dates in your calendar. All participants must attend from beginning to end. Inability or failure to attend orientations may affect your participation. Approximately 95% of our participants bring one or more family members, though family participation is optional.
- Read the Study Abroad Handbook (the menu for this handbook is on the left).
- Write all payment deadlines in your calendar. If you aren't the person who will be making payments, share this information with the person who will be.
The web page and handbook tell you what you need and want to know; reading them will make a positive difference for you in the long-run. If you choose not to read this information, you will likely miss deadlines and find the study abroad and related processes very challenging.
What does the application process entail?
There are three steps in the application process. You may choose to complete these in order or work on all three steps simultaneously.
STEP I can be completed on line. STEP II requires completion of paper forms. Once you have completed STEP II
- you may be conditionally admitted into your program of choice;
- your application may be sent to your faculty leader for review; or
- your application may be placed on the waiting list.
STEP III requires you to apply for a passport, disclose medical information and turn in additional program-related materials (if required).
How do I get a seat on a program?
Seats are assigned in the order in which qualified applicants have completed STEPS I & II (non-competitive programs) or based on eligibility criteria (competitive programs) provided STEP III has also been completed by the Friday following the application deadline.
This means that you may be conditionally admitted following completion of steps I & II, but NOT receive a seat if you then fail to complete STEP III on time.
If you are on the waiting list, you may receive a seat if applicants who have been conditionally admitted have not completed STEP III by the deadline.
After the deadline, seats are assigned in the order in which qualified applicants have completed all three steps (non-competitive programs only).
Most UW Oshkosh programs are non-competitive. If a program is competitive, this will be clearly indicated in the "Apply" section of the web page for that program.
What are the application deadlines?
Most programs
- Fall Semester - 2nd Friday in March
- Winter Interim - 1st Friday in October
- Spring Semester - 1st Friday in October
- Spring Interim (beginning during spring interim) - 1st Friday of Spring Semester
- Summer - Last Friday in February
Cross-cultural Research in Brazil
- Spring Interim 2009 - December 19, 2008
Global Student Teaching
To apply to student teach abroad, you must first be approved by the OFE (Office of Field Experiences) and COEHS to student teach. Once you have been approved to student teach, you may apply to student teach abroad through GST.
- Fall Semester (August - October start dates) - fourth Friday in February
*You must have applied to the COEHS to Student Teach by the third Friday in February. - Spring Semester (January - March start dates) - fourth Friday in September
*You must have applied to the COEHS to Student Teach by the third Friday in September.
Hessen exchange
- Fall Semester - 2nd Friday in March (UW Oshkosh recommendations are due to UW-Milwaukee by April 1)
- Spring Semester - 2nd Friday in September (UW Oshkosh recommendations are due to UW-Milwaukee by October 1)
- International Summer Universities - 3rd Friday in March (UW Oshkosh recommendations are due to UW-Milwaukee by April 1)
Nursing Clinical Rotations in India
- Fall interim - 2nd Friday in March
- Sring interim - 2nd Friday of October
How do I apply to study abroad on a UW Oshkosh-sponsored program?
Step I
Due by the application deadline.
- Complete the on-line study abroad application.
Step II
Due by the application deadline.
- Print the application packet and sign where appropriate.
- Pay the application fee per the instructions in the application packet and turn in your receipt. If you have mailed the application fee to the Cashier's Office, notify the OIE so that OIE staff can contact the Cashier's Office for confirmation.
- For most programs, the fee is $100 for in-state residents and $200 for out-of-state residents; this is the only residency fee differential.
- For HESSEN/FULDA: pay $50 at the cashier's window; pay the remaining $50 by check made out to "UW-Milwaukee"; turn your check in with your application.
- For Wisconsin in Scotland: pay $100 at the cashier's window; submit an additional $275 by check payable to "WIS".
- Print a copy of your university transcript (unofficial copy from TitanWeb is fine unless otherwise stated on the web page for your program). Highlight course prerequisites (if applicable) and final GPA.
- Complete program-specific application materials (if applicable; see APPLY on your program's web page for details).
- Complete one or more of the following, if needed (details below):
Step III
The following are due by the Friday following the application deadline.
- If you already have a passport, complete the "passport" section of your on-line study abroad application (if you didn't complete this before initial submission). If you must apply for a passport, submit a copy of your receipt showing that you have applied.
- Complete the "medical" and "medical III" sections of your on-line study abroad application (if you didn't complete this before initial submission).
- Complete program-specific application materials (if applicable; see APPLY on your program's web page for details).
I've received a seat on a program. Have I met all of the deadlines?
Not yet. You will still need to meet all payment deadlines and, if using summer financial aid, complete the on-line Summer Financial Aid Application (usually available in March).
You may also need to submit additional materials by specified deadlines (if applicable; see your program's web page for details).
What if...?
...I will exceed the maximum credit limit for a semester?
Complete a credit overload form, available from the registration office. This must be returned to the Office of International Education.
Students who have completed the credit overload form and have been approved will receive a confirmation in the mail.
...I am not a student at UW Oshkosh?
To enroll for undergraduate level credit, complete the "Special Student Form for Undergraduate Admissions" and return it to the OIE.
To enroll for graduate level credit, complete the "Graduate Registration Form and Graduate Special/Non-Degree Information Form" and return it to the OIE.
If you are a community member not enrolling in any course for credit, complete the "Special Student Form for Undergraduate Admissions" and return it to the OIE.
...I am a UW Oshkosh undergraduate but want to earn graduate level credit?
If you qualify for enrollment for graduate level credit, complete the "Graduate Registration Form and Graduate Special/Non-Degree Information Form" and return it to the Graduate School in Dempsey 337 for approval.
The OIE will need either a copy of the signed approval OR a copy of your approved Graduate Registration form before your study abroad application will be considered complete. This takes some time, so please plan ahead!
...I am a UW Oshkosh graduate student but want to earn undergraduate level credit?
Complete the "Graduate Registration Form and Graduate Special/Non-Degree Information Form" (list the undergraduate course/s you would like to take on the form) and return it to the Graduate School in Dempsey 337 for approval.
The OIE will need either a copy of the signed approval OR a copy of your approved Graduate Registration form before your study abroad application will be considered complete. This takes some time, so please plan ahead!
This page was last updated on: October 26, 2009