University of Wisconsin Oshkosh
Office of International Education (OIE) WEB GUIDE

University of Nagasaki, Siebold (Japan)


Location
: Nagasaki, Japan
Dates: April - July or September - February
Courses: Courses in the Arts and Sciences
Accommodation: shared apartment
Program Model: Student Exchange
Contact: Office of International Education

University of Nagasaki's (UN) organizing philosophy is based on a "respect for human life and dignity, and the improvement of welfare and international cooperation." UN aspires to give meaningful instruction in specialized areas of the Arts and Sciences, to nurture promising talented people who can meet the current demands of society in our time, and to contribute toward promotion of academic enquiry that focuses on Nagasaki regional area studies, as well as on the region's cultural progress.

The university was founded in April of 1999 as the first national and/or public university in Japan to be named after a foreign national. The university also inherits the tradition of the Nagasaki Prefectural Women's Junior College, located near the site of Siebold's Narutaki juku, which was closed in March 2000.

UW Oshkosh students who study at UN enjoy a full immersion environment. Exchange student apartments are in Japanese neighborhoods, courses are taken alongside Japanese students, and university life involves daily interactions with Japanese students, professors and staff. Exchange students are welcome to join student clubs and participate in student activities.

Academic Coursework

airplaneBulletPoint Host Institution Course Enrollment

Before committing to an exchange program, applicants must spend time looking through the course selection available at the host institution.

Japanese Language Courses

UN offers intensive Japanese courses over each semester. For spring semester placement, exchange students are placed in the appropriate level after taking a Japanese placement test at UN. For fall semester placement, students may choose a course; no placement test is required for fall semester.

Spring Semester:
Japanese IA,IIA, IIIA, IVA, VA,VIA, VIIA; Japanese Studies I taught in Engish.

Fall Semester:
Japanese IB, IIB, IIIB, IVB, VB,VIB, VIIB; Japanese Studies II taught in English.

UN searchable course database

This searchable course database lists all other courses offered at UN.

Courses open to exchange students are offered either partially in English and partially in Japanese or entirely in Japanese by professors in the Department of Multicultural Exchange and through the General Curriculum.

Students who plan to study at UN for one semester must choose courses taught partially in English (40-50%) and partially in Japanese (50-60%). Students who remain at UN for an additional semester, whose Japanese language skills are advanced and who have the consent of the UN exchange liaison may choose courses taught entirely in Japanese.

airplanePointerCourse and Credit Transfer

When you study abroad/away on a program which does not grant UW Oshkosh credit, you may request that your courses be transfered to UW Oshkosh at the end of your program by soliciting prior approval for course and credit transfer. Transfer without prior approval IS NOT AUTOMATIC and IS NOT GUARANTEED.

Follow the instructions on theTransfer Credit Prior Approval formto have your courses pre-approved for transfer.

NOTE: you may not participate on this program during your final semester prior to graduation because your courses cannot be transferred back on time. Spring semester transcripts are not available until October. Fall semester transcripts are not available until the end of April.

airplanePointerTo Complete Your Course Transfer

Before you depart from abroad, you must request that your host institution send your transcripts directly to the Transfer Student Coordinator in the UW Oshkosh Admissions Office. Do not send your transcript to the Office of International Education. The UW Oshkosh OIE cannot request transcripts on your behalf and you cannot receive credit at UW Oshkosh without the official transcript.

Transfer Student Coordinator
Admissions Office
University of Wisconsin Oshkosh
800 Algoma Blvd
Oshkosh, WI 54901
U.S.A.

NOTE: When the Transfer Student Coordinator receives your transcipt, it will be matched to the Transfer Credit Prior Approval Form you completed during the application process for your program. If you did not take the courses you listed on your prior approval form, there is no guarantee that your courses will transfer. If you took courses which won't transfer, this will retroactively affect your full-time status as reported by UW Oshkosh and may affect your financial aid.

You should consider ordering a copy of your host institution transcripts for yourself if possible.

UN will provide one copy of each semester’s transcripts for free to exchange students, but UW Oshkosh students will pay fees for additional copies.  You will need to have paid for these transcripts PRIOR TO LEAVING Japan if you want additional copies!

Spring semester transcripts are not available until October. Fall semester transcripts are not available until the end of April.

airplanePointerDPI Study Abroad Requirement for Foreign Language Teachers

College of Education & Human Services students planning to teach a foreign language after graduation must meet the DPI requirement for study abroad and must have a completed Certificate of Residency. For more information, visit the Department of Foreign Languages and Literatures Office on the third floor of Radford.

Full Estimated Cost of Participation

The "Full Estimated Cost of Participation" includes your Program Fee (the amount due directly to UW Oshkosh), your airfare and other expenses related to your participation on this program.

Full Estimated Cost of Participation:
$9,170 (spring 2014)
$18,400 (year 2013/2014)

As part of the application process for this program, you are required to review, sign and submit the "Full Estimated Cost of Participation" worksheet for your program. The worksheet includes all of the cost details for your program and is linked from STEP III of the "Apply" section of this guide.   

Accommodation & Meals

airplanePointerAccommodation

UN may place you in one of several shared furnished apartments or in a shared furnished home. Accommodations are typically a 15-30 minute bus ride from UN. Students staying in Nagasaki for longer than six months may be moved to new accommdoation after the first six months.

One apartment is in Iwami-machi 30 minutes by bus from UN. A second is in Ougi-machi, about 15 minutes by bus from UN and the third is in Heiwa-machi, also about 15 minutes by bus from UN.

Homestay
A homestay is allowed if students make the arrangements themselves.

airplanePointerMeals

UN has a student cafeteria and a café which are open for lunch. Members of the coop can make purchases in the cafeteria, café and the school bookstore using cash or a kumiai (cooperative) card. To get a card, students put down a deposit and make a pre-payment onto the card (similar to pre-paying for meals or Titan Dollars using the Titan Card). At the end of your program, turn in the card and request a refund for your deposit.

Review the estimate for the amount of money you should bring to cover meals in the Full Cost of Participation worksheet. It is not reasonable to think that you can save money by spending less than the food estimate provided by the OIE! This estimate is meant to be the BARE MINIMUM in relation to your particular destination!

Eligibility

At a minimum, eligible students on student exchange and direct enroll programs have a minimum G.P.A. of 2.5, are in good standing, and may come from any academic discipline. Students who will study in a foreign language must also meet proficiency requirements as listed on each program's web page. Students with a GPA below 2.5 should contact the OIE before applying. In some cases, partners abroad will accept applicants with a slightly lower GPA. As part of the application process, your disciplinary file will be reviewed. If you have a campus disciplinary file, this will be taken into consideration when determining your eligibility.

Japansese Language
Courses are offered in a combination of English and Japanese or completely in Japanese. Completion of Japanese 111 with a grade of A or B or equivalent proficiency is required.

Participants With Disabilities

If you have a disability that requires reasonable accommodation, it is best to consult with disability services on the UW Oshkosh campus at least a few weeks prior to the study abroad application deadline. If this isn’t possible, consult with disability services as far in advance as possible or by the study abroad application deadline. If you are a student on another campus, please consult your own disability services office first and then ask that office to contact the UW Oshkosh disability services office at (920) 424-3100. Additional information on traveling with a disability is available from Mobility International U.S.A.

 

Pre-/Post-travel Class Dates

Inability or failure to attend class prior to or following your program abroad may affect your ability to participate, course grades and/or ability to receive and use financial aid.

Application Process

airplanePointerBefore You Apply
 

  1. Write the deadline for completing the On-line Study Abroad Orientation - AND the date on which you must attend your Program-specific Orientation - in your calendar. Failure to complete orientation will affect your ability to participate.
  2. Write all payment deadlines in your calendar.
    If you aren't the person who will be making payments, share this information with the person who will be.
  3. Understand how seats are assigned on study abroad programs.

airplanePointerSecuring Your Place on a Study Abroad Program

The application process for this program is competitive; applications will be accepted through the application deadline, when decisions on seat assignments will be made.

If on the date that applications are due there are more applications than seats available, the top applicants will be selected. Where two or more applicants have similar qualifications, graduation dates and/or the date on which the application was received may be used to select applicants. Preference in selecting applicants will go to UW Oshkosh students.

Selected applicants will be notified and must make their first program payment on time in order to retain their seat. Applicants who are not selected will be refunded the application fee.

airplanePointerApplication Deadlines

Fall Semester Programs

STEPS I & II: 2nd Friday in March by 12:00 pm.

STEP III: 3rd Friday in March by 12:00 pm.

STEP IV (post-application deadline): upon receipt of "Certificate of Eligibility

Spring Semester Programs

STEPS I & II: 1st Friday in October by 12:00 pm.

STEP III: 2nd Friday in October by 12:00 pm.

STEP IV (post-application deadline): upon receipt of "Certificate of Eligibility

airplanePointerApplication STEPs & Application Checklist

Complete the three steps below in order, or work on all three steps simultaneously. Check off items as you SUBMIT them to the Office of International Education.
   

Step I
Complete the on-line study abroad/away application.
   
Step II
Print the application packet and sign where appropriate.
   
Pay the UW Oshkosh application fee
( $200 for in-state residents and $300 for out-of-state residents) per the instructions in the application packet and turn in your receipt to the OIE. If you have mailed the application fee to the Cashier's Office, notify the OIE so that OIE staff can contact the Cashier's Office for confirmation.
   
Print an unofficial copy of your university transcript

Highlight
course prerequisites (if applicable) and final GPA.

To print your transcripts, EITHER copy and paste your transcript from TitanWeb into Word and print OR follow these instructions:

1) Open your transcript in TitanWeb using Internet Explorer.
2) Highlight all of the information in your transcript.
3) Go to "print preview"
4) Click on "as selected on screen"
5) Change the orientation to "landscape"
6) Print
   
Credit Overload Form
Complete and submit to the OIE ONLY IF you will exceed the maximum credit limit for the semester.
   
Special Student Form for Undergraduate Admissions
Complete and submit to the OIE ONLY IF you are not a student at UW Oshkosh OR if you are not a student at all.
   
Graduate Registration Form and Graduate Special/Non-Degree Information Form
Complete and submit to the OIE ONLY IF you are not in a Graduate program at UW Oshkosh and want to earn graduate level credit, or if you are in a Graduate program at UW Oshkosh and want to earn undergraduate level credit.
   
Submit the Disciplinary Clearance Form
Complete ONLY IF you are a student at a university or college OTHER THAN UW Oshkosh. Submit this form to the appropriate office on your HOME campus; request that the office on your HOME campus submit the form directly to the UW Oshkosh OIE by the deadline for this step of the application process.
   
  Program-specific Application Materials/Requirements:

Transfer Credit Prior Approval form
If all of the courses you choose are on UW Oshkosh equivalencies for UN courses, simply list your courses on the Transfer Credit Prior Approval Form and attach the list of equivalencies (no signature is necessary). If some of the courses you choose to take are not on the UW Oshkosh equivalency for SUN courses, you must complete the Transfer Credit Prior Approval form and get the required signatures.
   
International Exchange Student Application Form (2 pages)
   
Form titled "A Written Oath"
(1 page; included in the application linked above)
Please note that you are required to complete this form, including a parent or sponsor signature, regardless of whether your parent (or anyone else) will cover costs related to your study abroad. The Japanese government requires confirmation that your family will not leave you stranded in Japan if you run out of money!
   
Application for Certificate of Eligibility (COE)
Review the example COE application BEFORE completing your own application. The original application form is in an Excel workbook (an Excel file with multiple worksheets in it). You must complete the application documents found on the first three tabs of the workbook (ignore all remaining tabs). Tabs are located at the bottom of the spreadsheet. Complete only sections highlighted in yellow as per the example.
   
Official Transcript
   
Certificate of Support
Complete the Certificate of Support to Meet Expenses for One Year or the Certificate of Support to Meet Expenses for One Semester (request this from the OIE), depending on the length of your intended stay in Japan.

Please note that you are required to complete this form, including a parent or sponsor signature, regardless of whether your parent (or anyone else) will cover costs related to your study abroad. The Japanese government requires confirmation that your family will not leave you stranded in Japan if you run out of money!

Use www.xe.com to find the JPY equivalent for US dollar amounts.
   
Financial Statements
Provide one or more of the following: copy of your bank statement, copy of someone else's bank statement plus a letter from that person stating the total amount to be used toward your study abroad program, financial aid award letter, scholarship letter, private loan document, or other documentation showing that you have the following minimum amount available to you:the total US dollar equivalent of the "Additional Personal Expenses Estimated in Foreign Currency" as listed on your Full Estimated Cost of Participation worksheet.
   
Certificate of University Enrollment
Log on to Titan Web and follow the instructions to obtain an Enrollment Verification.
   
JASSO Short-term Student Exchange Promotion Program (Inbound) Scholarships
*Request this form from the UW Oshkosh OIE
   
Two Recommendations
One recommendation must be from a professor in a department related to your subject and/or language of study. The second must be from a professor or from a professional person with whom you work. You may not use a UW Oshkosh Japanese language professor for recommendations, as they are already involved in the selection process.
   
Step III
Review, sign and submit the
Fall Full Cost of Participation worksheet
Spring Full Cost of Participation
worksheet
Year Full Cost of Participation worksheet.
   
Edit the "medical" and "medical III" sections of your on-line study abroad application to ensure that every question is complete. Each and every question must be answered, even if the answer is obviously "none" or "n/a"!
   
Provide proof of passport
Complete only if you will travel outside the U.S.

If you already have a passport
, edit the "passport" section of your on-line study abroad application to include all requested passport details.

If you do not already have a passport, apply for one and submit a copy of your receipt to the OIE showing that you have applied.

Click here for passport forms and instructions.
 
Edit the "passport" section of your on-line study abroad application to include your full name.

If you are traveling OUTSIDE the U.S., enter your full name EXACTLY as it appears on your passport or on your passport application.  DO NOT GUESS! 

If you are traveling WITHIN the U.S. (including Puerto Rico, Guam, American Samoa, and the U.S. Virgin Islands), enter your name EXACTLY as it appears on your driver’s license.  DO NOT GUESS! 

Your name will be printed on your airline ticket exactly as you enter it.  If the name on your airline ticket does not match the name on your identification, you will be charged a correction fee or may not be allowed through airport security.
   
Program-specific Application Materials/Requirements:

Medical History & Physical Exanation Forms (2 pages)
   
Photocopy of your Passport
You must turn in a COPY of your signed passport valid for 6 months from the date of arrival in the foreign country (for short-term programs) or valid past the end date for your program abroad (long-term programs). The copy should only include the following two pages: the page with your photo on it and the page with your signature on it (the signature page is just above the page with your photo).
   
Passport Photos
Required regardless of whether or not you already have a passport. Submit 2 passport-size photos (2” x 2”) taken by a professional passport photographer. Write your name on the back of each photo prior to submitting.

Step IV (post-application deadline)

Prepare Your Full Application for a Japanese Student Visa
Follow the instructions for "Visa Application with Certificate of Eligibility". Assemble your visa application package and have this ready so that you can mail it as soon as your "Certificate of Eligibility" (official immigration document) arrives from your host school.

Application Status

Log in to your on-line study abroad/away application to see the status of your application; this is explained in the the upper right-hand corner of the screen.

Use the "application status" tab on your on-line application to check for missing application materials. Because our on-line application system is unable to generate application materials lists which are specific to each individual study abroad program, missing "program-specific" materials aren't outlined on the system. Use the check boxes above to keep track of forms you've completed and then to track forms you've submitted to the OIE.

Communicating with the OIE

airplanePointer"Add Comment" vs. UW Oshkosh email

Prior to completing a study abroad application, OIE staff will correspond with you via your UW Oshkosh email account.

After completing the first step of the study abroad application process, which is done on line, you'll mainly communicate with the OIE via this same application. This allows all staff in the OIE to review questions or issues even when the primary staff member working with you is out of the office.

To ask or respond to a question, log in to your application and click on "Add Comment". Comments are emailed to you and to oie@uwosh.edu and are saved in the application "history".

Communication to groups will be via UW Oshkosh email.

To avoid having our messages to you end up in the cyber trash, if you do not have a UW Oshkosh email address you must use your work or university email address. The OIE will not accept hotmail or yahoo addresses under any circumstances.

airplanePointerI've never used my UW Oshkosh email address before. How do I do this?

See http://www.uwosh.edu/titanapps for instructions. For help, call (920) 424-3020.

Withdrawal & Program Cancellation

airplaneBulletPointProgram Withdrawal

You are subject to the withdrawal and refund policy which you signed (or will sign) when you applied to a UW Oshkosh-sponsored study abroad program. Because this is a financial contract between you and the university, it is in your best interest to read this if you haven't already!

If at any time in this process you decide to withdraw, you must formally request to withdraw following the OIE Withdrawal Process.

airplaneBulletPointProgram Cancellation by UW Oshkosh

If a program is cancelled by UW Oshkosh, you will receive a full refund.

Paying Your Program Fee

airplaneBulletPointFinancial Aid

Using financial aid to cover some or all of your costs? See our detailed financial aid information.

airplanePointerPayment Deadlines

Fall Semester Programs

Spring Semester Programs

...more on payment deadlines

airplanePointerFirst Program Fee Payment

Your emailed study abroad acceptance letter (the one that says that you have been officially accepted to participate) includes a link to a statement for your first payment. This statement will not be sent to you in any other way. No one else will receive this statement or a copy of your bill; no further reminders will be sent. It is your responsibility to make payments according to the payment deadlines; you will need to forward your statement to the person who pays your bills if you are not that person!!!

The initial Program Fee Statement is also provided here. You can use this copy or the copy included in your acceptance letter (they are identical) when paying your fees.

airplanebulletpointSecond Program Fee Payment

You will receive a link to a statement for your second payment VIA EMAIL from the Office of International Education just prior to the second payment deadline. Some programs have been advertised using a range of fees; if this is the case, you must plan to cover fees at the top end of the range until you receive your second statement. This statement will indicate whether there have been cost savings due to increased participant numbers, exchange rates, etc. and, therefore, a reduced program fee.

airplanebulletpointTuition Payment

If your program includes a required tuition payment IN ADDITION TO YOUR PROGRAM FEE, this will be clearly indicated on the Full Cost of Participation Worksheet linked within the "Apply" section of this guide.

For interim programs, follow the program fee payment deadlines ($1,000 total due by the first deadline date, the remaining tuition and program fee due by the final deadline date).

For semester & summer programs, tuition will be billed by Student Accounts just before the term at UW Oshkosh begins, just as it normally is. It is your responsibility to make payments according to the normal university tuition payment deadlines.

airplanebulletpointPayment by Cash or Check

All payments by cash or check must be accompanied by a copy of your program fee statement. Make checks payable to “The University of Wisconsin Oshkosh” and write “Study Abroad” in the memo section. Pay fees at the Cashier's Office on the second floor of Dempsey Hall or mail your check to: Cashier's Office, UW Oshkosh, 800 Algoma Blvd, Oshkosh, WI 54901. Cashier office hours: Mon – Fri 8:30-4:00 (8:30-3:00 the day after Thanksgiving).

airplanebulletpointPayment by Credit Card or E-check

Payment by MasterCard or American Express carries a 2.5% convenience fee and can be made through TitanWeb http://www.uwosh.edu/tw/. E-checks carry a fee of $0.50 per transaction.

airplanebulletpointPayment by Financial Aid, Grant, Scholarship or External Loan

Submit the "Notice of Financial Aid Award for Study Abroad" form to Student Accounts by the first payment deadline. Students who plan to to cover some costs on their own and remaining costs using financial aid, grants or scholarships must pay costs not covered by aid/loans/scholarships, up to $1,000, by the first payment deadline.

For UW Oshkosh students, financial aid will automatically be applied toward study abroad-related fees on your student account. If you are a student elsewhere, you may need to pick up your change check from your home campus, cash the check, and send payment to UW Oshkosh.

Once your "Notice of Financial Aid Award for Study Abroad" form has been submitted, a "positive service indicator" will appear on your record indicating that financial aid will be paying your study abroad program fees.  This should not prevent you from doing anything except printing transcripts.

airplanebulletpointWorking Abroad

UW Oshkosh students attending classes at SUN may work part-time as English tutors, if invited to do so. No other work is permitted while on a student visa.

Scholarships

Scholarships offered through UW Oshkosh and outside organizations. 

 

Flight & Program Schedule

airplaneBulletPointMoney

Carry approximately ¥100,000 (about US$800) in cash to cover transportation fees to UN from the local airport and living costs for the first few days.

airplaneBulletPointDeparture

Mode of transportation: participants find their own way to the U.S. departure airport

airplaneBulletPointFlight

Participants arrange and pay for airline tickets on their own. DO NOT purchase these until you have been officially accepted into the program by the HOST university. Information on finding and booking airline tickets is available elsewhere in this guide.

airplanePointerArrival Abroad

airplanePointerArrival Abroad

Pick-up: If you submit your flight itinerary to the OIE at least a month in advance, then on-site partners from University of Nagasaki, Siebold will arrange to pick you up from Nagasaki or, depending on the timing of your flight, perhaps even from Fukuoka, but not from Tokyo.

Whether you have pick-up servic-arranged or not, it is always a good idea to have a backup plan.

Review the web site/s of your arrival airport and print any information/maps available to you; carry these with you when you travel. Pre-plan your route from your arrival terminal to the bus stop, train station or other form of transportation you'll use to get to your program site.

Japan - Narita (Tokyo); Haneda (Tokyo); Kansai (Osaka); Hakata (Fukuoka)

Fukuoka Airport has two terminals - domestic and international.  You could be arriving at the domestic or the international terminal. There is bus service direct from Fukuoka airport to Nagasaki (multiple stops prior to arrival and in Nagasaki).

BUS: KYUSHUGO bus service to Nagasaki runs from the Hakata airport (Fukuoka) international terminal. You can get on the bus at the Fukuoka airport international terminal if you are departing directly from the airport or from a number of other stops in Fukuoka. If you arrive in the domestic terminal of the airport and plan to take the bus immediately, you will need to take a free shuttle bus to the international terminal to catch the bus for Nagasaki. If departing from the airport, ask an airport employee how to get to the airport bus stop for Nagasaki - there are quite a few bus stops in the international terminal and you want to be sure you are at the right one.

You should get off the bus at Nagasaki-ekimae (Nagasaki Station) because this will be the easiest to recognize and taxis are readily available from here. (bus schedule) (terminal map showing bus location)

From one of the Nagasaki bus stops (try to get off on the first stop on the north end of town), you will need to take a taxi to University of Nagasaki, Siebold.

airplaneBulletPointProgram Schedule

Spring semester runs from April through July. Fall semester runs from September through February, ending several weeks after spring semester at UW Oshkosh has already begun. Therefore, students who plan to continue at UW Oshkosh at the end of this program should participate either in the spring only or for an entire academic year beginning in the fall. Students who plan to study abroad during their final semester(s) before graduation can participate at any time.

Spring
Arrival in Japan (before orientation)
Internat'l Student Orientation (2nd week of April-approx)
Classes Begin (mid-April)
Add/Drop Period (mid April)
Classes End (mid-Juy)
Make-up Classes (mid- to late-July)
Final exams (late July)
Departure from Japan (before visa expiration)

Fall
Arrival in Japan (late September)
Classes Begin (early October)
Add/Drop Period (early to mid-October)
Preparation for University Festival (late October)
University Festival (end of October)
Winter Break (late December to early January)
Make-up Classes (mid-January)
Regular Classes Resume (mid-January)
Classes end (early February)
Make-up Classes (early to mid-February)
Final exams (mid-February)
Graduation (not required) (late March)
Departure from Japan (before visa expiration)

Visas & Residence Permits

airplanePointerVisas & Residence Permits

A visa is an endorsement or stamp placed by officials of a foreign country on a U.S. passport that makes it possible for the bearer to visit that foreign country.

Certificate of Eligibility (COE)

In order for you to secure a visa to enter Japan, your host university must first apply for a Certificate of Eligibility (COE), issued by the Ministry of Justice in Japan, on your behalf. This takes approximately two months. If your host institution does not mail the COE directly to you, the OIE will contact you to pick up the COE from the OIE, at which time you will need to apply for a visa to enter Japan.

Applying for a Japanese Visa

A US citizen with a Certificate of Eligibility must submit a number of additional documents to the Japanese Consulate in the U.S. in order to obtain a visa to enter Japan. The list of documents, along with the application procedure, is available on the web site of the Consulate General of Japan at Chicago. Follow the instructions for "Visa Application with Certificate of Eligibility". Assemble your visa application package and have this ready so that you can mail it as soon as your "Certificate of Eligibility" (official immigration document) arrives from your host school.

Japanese immigration requires all students to prove financial support before authorizing a visa. Proof of support can be in the form of financial aid award letters, scholarship award letters, bank statements, etc.

You may apply in person (you will need to appear one day and pick up your documents the next) or by mail (this should take about one week plus mail time). For questions, call the Consulate General of Japan at (312) 280-0400.

Resident Card

Foreigners who intend to reside in Japan for more than 90 days must apply in person for a Resident Card within 14 days of arrival in Japan. Foreigners entering through a number of airports in the Tokyo area will apply for the resident card at the border. Foreigners entering through other airports will apply at a local municipal office. Someone at your host university will assist you. Foreign residents 16 years of age or over are required by law to carry their Resident Card on their person at all times. See the "Resident Management System" flyer for detailed information on Resident Cards.

airplanePointerProof of Legal Entry & Stay

Foreigners are required to provide proof of legal entry and stay to authorities upon request. This means that as a foreigner, you will be required to carry the document/s listed below at all times. Check the Entry/Exit Requirements section of theU.S. State Department's Country-specific Informationfor your destination for details.

Japan - you are required to carry your passport on you at all times UNTIL you receive your Resident Card. Once you have this card, you are required to carry it (and not the passport) at all times.

airplanePointerHealth Insurance

If I am on a UW Oshkosh-sponsored program, do I have insurance for medical and emergency services while studying abroad?

YES - but only during your official program dates! UW System requires all participants on UW Oshkosh-sponsored programs abroad to purchase insurance through Cultural Insurance Services International (CISI). This insurance is included in your study abroad program fee; your coverage will begin on the first day on which you are required to be in the host country and end on or just after the last day on which you are required to be in the host country.

All benefits are clearly explained on the Description of Coverage. If your program begins

Are there additional insurance requirements?

In addition to CISI, all students studying through an Australian, German, Japanese or New Zealand university are required by the foreign government to carry additional health insurance and our partner in Canada (UNB) requires additional health insurance. You will receive instructions and the necessary paperwork to obtain your insurance card at your host university’s orientation.

How do I access information about my CISI coverage and print my insurance card?

Instructions on accessing information and printing your insurance card, among other things, are available from the myCISI portal. Use the CISI Participant Portal to

  • View, print and email your
    • Consulate letter (if you are applying for a visa to enter a foreign country, you may need this),
    • Claim form (submit this directly to CISI)
  • Access travel-related sites.
  • Research country specific information.
  • Access a personal security assistance website.
  • Extend your coverage (prior to or following your program dates).

I will arrive abroad prior to my official program start date and/or will return after my official program end date. Do I need to extend my insurance coverage if I'm on a UW Oshkosh-sponsored program?

YES! If you don't extend your insurance coverage, you won't be covered. Follow the instructions to extend coverage in the myCISI portal. You must pay for the additional coverage directly to CISI at the time that you request the extension.

Can I use my personal health insurance plan without purchasing additional insurance for travel abroad?

If studying on a UW Oshkosh-sponsored Program, no. UW System does not allow for the exemption of any participant for any reason.

If you are studying through a program not sponsored by or affiliated with UW Oshkosh, sickness and accident coverage while in a foreign country may be included in your personal health insurance plan, but it is rare for personal health insurance plans to cover medical evacuation, security evacuation, repatriation or emergency medical reunion. BEFORE you travel you should be familiar with the type of coverage you have and the steps you need to take in order to use your policy abroad. If you are not satisfied that you have sufficient coverage abroad, you can purchase a temporary policy.

My insurance company requires me to be a full-time student in order to take advantage of a lower premium. Will study abroad affect my ability to keep this premium?

Your insurance company may require you to be a full-time student in order to take advantage of lower premiums. IF you are NOT enrolled in classes at UW Oshkosh for a full semester (i.e. you are transferring credits back to UW Oshkosh at the end of your study abroad program), AND you are NOT enrolled for full-time credit through another accredited U.S. institution, this may affect your premiums. Information on your enrollment status is automatically extracted from UW Oshkosh records and sent to a Clearinghouse, which many insurance companies monitor. You will show up in the Clearinghouse as “not enrolled” at UW Oshkosh IF you are not enrolled for courses AT UW OSHKOSH, and your premiums may be affected.

In order to avoid problems, contact your insurance company BEFORE leaving for your study abroad destination. Your insurance company will either give you a form or a list of information which they need. You can fax this form/list to the institution abroad for verification of full-time status while studying there.

Please note that if you are on Academic Leave of Absence, you are being reported by UW Oshkosh as "not enrolled."

What are some insurance supplements or alternatives?

  • If you need comprehensive security evacuation insurance, Global Rescue and International SOS both offer to individuals.
  • At $22, the International Student Identity Card (ISIC) is a popular option for students. The ISIC can be purchased on line; policy details are available from the link above. To call STA Travel: 1-800-329-9537 (menu option “Student, youth and teacher identity cards”). A second option is to search on the internet or contact your local travel agent. There are many other insurance companies that will cover you during your time abroad.

What are medical evacuation, security evacuation, repatriation and medical reunion?

Medical evacuation, security evacuation and repatriation benefits cover the insured when the insured is moved to a location outside of the host country or returned to the U.S. because a medical condition cannot be treated locally, because of a security risk at the site abroad or because of the death of the insured. Medical reunion benefits cover a family member who travels to the location where the insured is undergoing medical treatment. If you have medical reunion, identify one or more family members who have a valid passport as your emergency contact. Anyone not holding a valid passport will need to apply for one before being able to take advantage of emergency medical reunion.

Is the insurance offered through CISI sufficient?

CISI insurance is not comprehensive. It is each participant's responsibility to review the policy for sufficient coverage. If you feel that coverage is insufficient, purchase additional coverage through your insurance agent. Do not cancel your health insurance policy in the U.S. while you are gone. In most cases, your international policy will cover you while you are gone and/or bring you back to the U.S., but once you return, your domestic policy will need to provide coverage.

 

airplanePointerSecurity Evacuation Alternatives

If traveling to parts of the world which are difficult to reach or are considerably less safe than you are accostomed to, you may want to consider purchasing additional insurance to cover security or medical evacuation (above and beyond what is provided by the university insurance or by your own insurance). Two options are International SOS (http://www.internationalsos.com/en/) and Global Rescue (https://www.globalrescue.com/).

airplanePointerInsurance for Loss, Theft or Damage of Personal Property

If traveling with valuable personal property such as cameras, laptops or equipment, your (or your parents') rental or homeowner's policy may provide sufficient coverage or you may need to purchase a rider to cover specific items; items normally covered without a rider may not be covered while traveling.

Emergency Contacts

In a life and death emergency ABROAD

U.S. Department of State Citizen Emergency Center (1-202-647-5225) will relay messages to the foreign Embassy. Embassy personnel may try to locate your student, pass on urgent messages and, consistent with the Privacy Act, report back.

To reach your student directly

If your student is staying in a hotel, use the hotel contact information listed on the web page for your student's program. The Office of International Education cannot give out private residence or homestay phone numbers unless authorized in advance by the student, but we will contact your student for you in an emergency.

To reach someone at UW Oshkosh during office hours (7:45 a.m. - 4:30 p.m. M-F)

Office of International Education Phone: 1 (920) 424-0775
Jenna Graff: Director, Office of International Education - graff@uwosh.edu
Kelsey McDaniels, Study Abroad Advisor - abroad@uwosh.edu
Emily Hoffmann: Hessen & NSE Advisor - nse@uwosh.edu
Mary Reinke: Program Manager - reinkem@uwosh.edu
Sarah Christensen : International Student Advisor - christes@uwosh.edu
Office of International Education Fax: 1 (920) 424-0185
Office of the Associate Vice Chancellor Phone: 1 (920) 424-1410
Office of the Provost & Vice Chancellor Phone: 1 (920) 424-0300

To reach someone at UW Oshkosh outside of normal office hours

University Police: 1 (920) 424-1216

To reach an on-site local contact, IN AN EMERGENCY ONLY.

Mr. Yohei Mieno, Educational Affairs Department, Siebold University of Nagasaki;
Address: 1-1-1 Manabino, Nagayo-cho, Nishi-Sonogi-gun, Nagasaki-ken 851-2195, Japan; Tel: 011-81-95-813-5220; email: ymieno@sun.ac.jp (Mr. Mieno speaks English)


Orientation

To help you prepare for your travel experience away, we'll begin with an orientation through which we'll share information on topics such as course registration & enrollment, flights, itineraries, housing, meals, emergency contacts, financial planning, program withdrawal, health & personal security, and travel.

To help you prepare for your academic experience away, most participants will meet with program leaders or with program advocates in the UW Oshkosh department offering the program. Orientation will also introduce you to on-line tools and resources that you can use to prepare for the academic and cultural changes that await you during your time abroad. 

airplanebulletpointOrientation Materials - REQUIRED

Before beginning your on-line orientation, print and review the materials listed below. You will also need to refer to these materials during the on-line orientation. Share these materials with interested family members. NOTE: a few of these materials are provided only in print below and are not referenced in the on-line orientation.

airplanebulletpointOn-line Orientation - REQUIRED

Schedule approximately 90 minutes to focus on your on-line orientation. Complete your orientation requirement by watching the orientation linked below and then by submitting this orientation quiz to the Office of International Education by the orientation deadline.

The on-line orientation deadline for fall interim & spring semester programs is the 2nd Friday in November. The on-line orientation deadline for spring interim, summer and fall semester programs is the 2nd Friday in April.

All participants are required to complete the on-line orientation, including the orientation quiz. Participants who do not complete on-line orientation and the orientation quiz prior to the orientation deadline will be removed from their programs. The withdrawal & refund policy will apply.

Participants are encouraged to share the on-line orientation and related resources with parents, spouses, and/or other family members who may also want to review the orientation. The orientation is open to anyone who would like to participate.

UNDER NO CIRCUMSTANCES MAY A FAMILY MEMBER COMPLETE THE ON-LINE ORIENTATION FOR YOU. 

To access the on-line orientation

  • Open the study away orientation in PowerPoint.
  • Click on the "Slide Show" tab along the top menu.
  • Click on the "Custom Slide Show" menu item.
  • Choose your program.

airplanebulletProgram-specific Orientation - REQUIRED

All participants are required to complete the in-person program-specific orientation. This orientation covers topics not already covered in the on-line orientation and focuses on topics about which participants will have questions and will need clarification.

Participants who do not complete in-person program-specific orientation will be removed from their programs. The withdrawal & refund policy will apply.

Your in-person program-specific orientation will be held on

  • Mandatory Site Specific Orientation for Spring Semester students studying in Japan - Wednesday, November 6, 2013 from 4-5 pm in Dempsey 202.
  • Mandatory Site Specific Orientation for Fall Semester students studying in Japan - Friday, April 11, 2014 from 3-4 pm in Dempsey 202.

airplanebulletpointOrientation Follow Up - OPTIONAL

Following completion of the on-line orientation, participants are invited to attend an OPTIONAL, in-person follow-up orientation on:

  • Fall Interim & Spring Semester programs: Sat, 11/8/14, 9:00am-1:00pm, Location TBA
  • Spring Interim, Summer and Fall Semester programs: Sat, 4/11/15, 9:00am-1:00pm, location TBA

Family member attendance at the follow-up orientation is invited and encouraged. Family members who plan to attend the in-person orientation follow-up should understand that this follow-up will not replace the on-line orientation. Family members should review the full on-line orientation and should review the print orientation materials prior to attending in person.

Driving Directions to in-person Orientation: From highway 41, take the highway 21 exit east into Oshkosh (from the south, take a right; from the north, take a left).  After crossing the bridge, take a right onto High Avenue. Parking is available in Parking Lots 15 & 32 (available from High or Algoma) or Lot 34 (available from Elmwood). You can purchase a parking permit on campus (the parking office is accessible from Lot 15) or park only in lots with a meter. Campus Map

Accommodation During In-person Orientation: Accommodation is available on the Oshkosh campus to participants & family members. To make reservations, contact Gruenhagen Conference Center at (920) 424-1106. Be sure to reference the study abroad orientation when you call.

Orientation Notes

You won't have to write EVERYTHING down! Print the notes from below and use these to follow along while you watch the on-line orientation. References in the on-line orientation will also be made to other sections of this web guide (especially the Cost of Participation worksheet and your schedule).

 
 

airplanePointerAccommodation at UW Oshkosh (Residence Hall Contracts)

If you are already in a Residence Life contract for the time period you plan to be abroad, contact your Hall Director to let him/her know you plan to be studying abroad!!!

If you plan to live in a residence hall after returning to UW Oshkosh, contact Residence Life before you travel to let them know that you will be participating in a semester-long study abroad program and/or that you will need a room when you return.

You will be registered in a placeholder course at UW Oshkosh either for the number of credits you plan to transfer back to UW Oshkosh or for 12 credits, whichever is lower. At the end of your program, when you transfer your host institution courses back to UW Oshkosh, these placeholder credits will be replaced with credits received in transfer.

airplanePointerPut Together A Personal Medical Kit

Many prescription and over-the-counter medications available in the U.S. are not available abroad or cannot be found in the same form or at the same quality. Carry all prescription medications AND a letter from your doctor describing your condition and your prescriptions (using both the generic names and the drug name which appears on the prescription container) in your carry-on luggage. All prescriptions and over-the-counter drugs must be carried through customs in original containers. Consider bringing a medical ID bracelet if you have allergic reactions.

For those who wear glasses or contact lenses, carry an extra prescription or extra lenses. Not all countries use the same scale for determining prescriptions, so arrange to have someone send a replacement pair in an emergency. Contact lens supplies can be rare and expensive, so bring saline and cleaner or wear glasses.

airplanePointerCheck the Center for Disease Control (CDC) Site for Immunization Information

The Center for Disease Control provides health information on specific destinations, information about specific diseases that can affect travelers, immunization recommendations, tips on avoiding illness from food or water and more through it's web site. For information specific to your destination/s, see http://wwwn.cdc.gov/travel/.

When reviewing the CDC information, it's important to understand the distinction between "recommended" and "required" immunizations.

  • Required immunizations are those immunizations which a foreign country requires that you prove you have had in order to enter that foreign country. For example, a country that requires the yellow fever immunization will require you to present your "yellow fever vaccination card" when you show up in the foreign airport or you apply for a visa. If you don't present this, you may be required to get the immunization (and pay for it) on site or you may be sent back to the U.S. (at your own expense).
       
  • Recommended immunizations are those immunizations which the CDC recommends that all travelers have prior to visiting a particular foreign country. Unless you face serious health risks if you receive a particular immunization, it is extremely unwise to ignore these recommendations. If you think you'll save a bit of cash by not getting the recommended immunizations, think again! If you were to contract a disease overseas, you could be faced with $1,000's of dollars in medical expenses upon return. In addition, depending on the disease, you may miss a semester or more at UW Oshkosh upon your return. This can happen! A UW Oshkosh student did not to get the Hepatitis A vaccination prior to traveling to Peru, contracted the disease and was too ill to attend UW Oshkosh over the semester following her program abroad.

If you can't afford an immunization, you may be eligible for a financial aid loan.

If you aren't sure whether you've already had a particular immunization recommended by the CDC, you may be able to check your records with your healthcare provider or on the Wisconsin Immunization Registry.

Money

airplanePointerCovering Personal Expenses (Bringing Money Abroad)

In addition to advertised program fees, you will be responsible for other expenses. The budget estimate for your program is based on an average person's expenditures and takes into account pricing for goods and services at the destination. It is unreasonable to think that you may spend significantly less than the estimates for your trip. If you enjoy shopping or plan to spend evenings out, bring more than the budget estimate! Official exchange rates are available from the Currency Converter at http://www.xe.com.

Cash (foreign currency)

It is typically least expensive and recommended to purchase foreign currency once you arrive at the international destination airport unless you are traveling to a place where currency exchanges & ATMs may be closed outside banking hours (Japan) or exchanging in the airport is unsafe (Mexico, countries in Africa). You may also purchase most (but not all) foreign currencies before traveling from a currency exchange outlet at an international airport or by ordering through your local bank or credit union. For up-to-date locations and hours of operation - Currency Exchange at O'Hare Airport.

Traveler's Checks

Purchase enough traveler’s checks at your bank or credit union to bring as backup when a credit or ATM card cannot be used or is stolen. PROs: given increasing credit, debit and ATM card fees, traveler's checks may be less expensive. CONs: traveler's checks can only be cashed at the airport, in banks, at money exchanges and in SOME hotels. Expensive hotels tend to give bad exchange rates for traveler's checks. If there is an American Express office in the city you plan to visit (and you are on a program with a flexible enough schedule to conveniently get there), cash your traveler's checks there. American Express will not charge commission.

Credit, Debit & ATM Cards

Plastic is extremely convenient in some parts of the world and useless in others. Use your guide book to determine whether this type of currency is accepted at your destination. You'll be charged a percentage of each transaction; this fee is "rolled" into the exchange rate and can be the daily rate of exchange plus 2.5% or higher. You may also be charged per transaction by your bank and/or by the foreign bank (owners of the ATM machine).

In order to use your cards abroad, you must let your credit/debit/ATM card company know you plan to travel abroad. If you don't, it's quite common, even for regular travelers, to find that their card has been red flagged and cancelled by the issuing bank's computer system. In addition, for security reasons some cards are not validated for overseas travel and may be confiscated by a machine even after entering the correct PIN. *At least one area Credit Union has cut off all access to ATM's from abroad due to fraud.

Global VISA ATM locator
Global MasterCard ATM locator

Global American Express ATM locator

Credit Cards: Bring VISA or MasterCard only. American Express may be used at American Express offices. PROs: credit cards typically offer protection against unauthorized use provided you follow the company's reporting policy. CONs: numbers are often stolen; credit card cash advances are extremely expensive and require a PIN. *Know your credit card limits--charging over the limit is an arrestable offense in some countries. Paraphrase from a US State Department Consular Information Sheet: Credit card fraud is on the rise in many countries, and both theft and 'number skimming' are common. Retain all your credit card receipts and check your accounts regularly to help prevent unauthorized use of your credit cards.

Debit Cards vs. ATM Cards: In the U.S. we typically use debit cards rather than ATM cards. Debit cards allow users to withdraw cash using a PIN or make purchases WITHOUT using a PIN. In other countries, because of the high incidence of theft, ATM cards are a better choice because they always require a PIN. PROs: In developed countries (except Japan) ATM cards are typically the most convenient way to access money. CONs: Your account can be emptied if your numbers (or numbers and PIN) are stolen. You should keep only the money you plan to spend on your trip in your account; remove overdraft protection. To protect your PIN

  • never access cash from machines visible to other people
      
  • always shield both your hand and the PIN pad to protect against cameras planted near ATMs
      
  • avoid ATM machines which require you to swipe your card in order to open the door to the ATM booth
      
  • Paraphrase from a US State Department Country-specific Information publication: avoid using debit cards for point of sale purchases, as a skimmed number can be used to clean out an account.

airplanePointerMoney in an Emergency

Wire Transfer

To send money by wire transfer, you will need the following information from the institution/organization/individual you are paying:

--Name of the institution/organization/individual --Account # (at the bank)
--Address --Fax Number (optional)
--Phone Number --Email (optional)

You will also need the following information from the bank which will receive the money. The institution/organization/individual you are paying will give this information to you.

--Bank Name --Bank Fax --Sort Code
--Bank Address --Branch Number --Swift
--Bank phone --ABA  

When requesting a wire transfer at your local bank or credit union, present the information above and ask that the bank "cover the wire transfer fees at both the sending and the receiving banks." If you don't cover the wire fees at the receiving bank, your payment will be reduced by the amount of the fee and you will end up still owing.

When you order the transfer, you do so in foreign currency. Therefore, you will typically be charged in U.S. dollars after the transfer has been processed. Your fee will include the equivalent of the wire transfer in U.S. dollars plus a bank fee (ask how much this is before ordering the transfer).

Wire transfers typically take 3-5 days to process. Be sure that you make payments by wire transfer far enough in advance of payment deadlines.

Bank Drafts in Foreign Currencies

To make a payment in a foreign currency by check, you will need to order a "bank draft" in that foreign currency through your local bank or credit union.

When you order the draft, you do so in foreign currency. Therefore, you will typically be charged in U.S. dollars after the draft has been processed. Your fee will include the equivalent of the draft in U.S. dollars plus a bank fee (ask how much this is before ordering the draft).

Be sure that you make requests for drafts far enough in advance of payment deadlines. Bank drafts take at least several days to process before being mailed to the bank and then to you. Plan for an additional 10 days to mail the draft to a foreign country.

You are responsible for finding and purchasing your own airline tickets. Monitor a few on-line sites for awhile so that you know what a reasonable price is for the route you want. Then, if looking at domestic airlines, check the web page of the airline offering the low-fee ticket; you may find the same route to be $10-$20 cheaper when purchased on-line directly from the airline. When purchasing your ticket, remember that the first and last names on your airline tickets must match your name EXACTLY as it appears in your passport (if traveling internationally) or on your unexpired driver's license (if traveling within the U.S.). If your credit card includes travel insurance, consider purchasing your airline ticket using your credit card. When you receive your tickets, check the dates and times listed on all of your tickets to be sure they are accurate. Also check to make sure that the first and last names on your airline ticket match the first and last names in your passport (if traveling internationally) or on your unexpired driver's license (if traveling within the U.S.). You do not need to include your middle name on your airline ticket even if this appears in your passport or on your driver's license.

You may book through a local travel agency, on-line, or through an agency specializing in airfare to Japan such as one of the following:

GATEWAY
Tel: 1-800-222-1626 ( Toll Free ) / 213-413-3200
Fax: 1-800-413-3313 ( Toll Free) / 213-413-2277
1545 Wilshire Blvd. Suite 416, Los Angeles, CA 90017-4505

Kintetsu International Travel Consultants Company
Chicago Branch
Tel: 1-630-250-8840
Fax: 1-630-250-8574 EXT:218
One Pierce Place, Suite 135C, Itasca, IL 60143

IACE Travel
Tel: 1-800-782-4223 (312-782-0555)
Fax: 312-782-6668
Chicago

AmNet-USA
Tel: 847-734-1300 or 1-800-933-9006
Fax: 1-847-734-1344 1699
Wall Street Suite 418, Mt Prospect IL 60056

airplanebulletAdditional Health & Safety Resources

airplanePointer UW Oshkosh Course Enrollment (for courses you'll take AFTER return)

While away, don’t forget to register for the UW Oshkosh courses you plan to take upon return as soon as your enrollment period opens! Wisconsin law protects student information from being shared with others. This means that course registration must be done by you, unless you arrange in advance for someone else to register for you. Know your registration date before you leave!

Talk to your academic advisor about registering for courses BEFORE you leave so that you have someone to contact who understands your situation if problems arise. It's helpful if your advisor knows where you are going, when you will be gone and what courses you will be transferring back to UW Oshkosh.

NOTE: TitanWeb is down every night - perhaps the middle of the day where you are!

UW Oshkosh Interim

If you return from abroad in time for UW Oshkosh interim courses, it is important to note that although you may take a UW Oshkosh interim course, you will pay additional tuition for the credits earned over the interim period. This is because on exchange programs each student pays tuition to his/her home institution ON BEHALF OF AN INCOMING STUDENT FROM THE HOST COUNTRY. In return, students coming to UW Oshkosh from abroad pay tuition for you. Therefore, the tuition you pay will cover your exchange partner's tuition and fees during the regular semester and interim; it will not cover YOUR tuition and fees during the regular semester or during interim at UW Oshkosh.

airplanePointerVisit the Student Health Center or Your Healthcare Provider

The student health center offers the most frequently used immunizations, and can get others on order with advance notice, at lower fees than travel clinics and other healthcare providers. Make an appointment with the student health center (424-2424), a Travel Health Clinic (listings for Aurora available through International Travel Clinic) or your healthcare provider at least 6 weeks before leaving for a foreign country. Some immunizations must be administered over time in order for them to be effective. You will be asked to provide information on your specific destination/s (within each country), date of departure, length of stay and childhood immunizations (bring a copy of the actual record, if possible) either when making the appointment or during your visit.

Travel to an unfamiliar environment can increase stress levels; honestly evaluate your mental health in relation to support systems you can reasonably maintain while studying abroad. If traveling to a developed country, consider setting up an e-mail and phone-support system with friends and family before you leave. Keep in mind that some study abroad sites have very limited means of communication.

The Student Health Center can also provide certification of physical and mental health if needed to apply for a visa. Take care of all dental work, eye exams, and other things which may be offered at a different level of quality or standard of care efore you leave for abroad.

airplanePointerFind English-speaking Doctors

U.S. embassies often maintain lists of English-speaking doctors by city. For a list specific to your destination, find the embassy or consulate nearest your destination city using the link above, click on "American Citizen Services" and look for a "medical" list.

airplanePointerCheck Department of State Country-specific Information, Travel Alerts & Travel Warnings

The U.S. Department of State Bureau of Consular Affairs regularly publishes country-specific information, travel alerts and travel warnings; U.S. embassies abroad publish messages for U.S. Citizens and emergency messages for U.S. Citizens.

  • Country-specific Information includes health conditions and crime and security information. If an unstable condition exists in a country that is not severe enough to warrant a Travel Warning, a description of the condition(s) may be included under an optional section entitled "Safety/Security.
       
  • Travel Alerts are issued to disseminate information about short-term conditions, either transnational or within a particular country, that pose significant risks to the security of U.S. citizens. Natural disasters, terrorist attacks, coups, anniversaries of terrorist events, election-related demonstrations or violence, and high-profile events such as international conferences or regional sports events are examples of conditions that might generate a Travel Alert.
       
  • Travel Warnings are issued when long-term, protracted conditions that make a country dangerous or unstable lead the State Department to recommend that Americans avoid or consider the risk of travel to that country. A Travel Warning is also issued when the U.S. Government's ability to assist American citizens is constrained due to the closure of an embassy or consulate or because of a drawdown of its staff.

  • Message for U.S. Citizens is used to disseminate information about routine topics such as voter registration, income tax season, new passport procedures, and other non-security issues of interest to the local U.S. citizen community.

  • Emergency Message for U.S. Citizens is used to inform U.S. citizens about events or threats that can affect their personal security.  This includes demonstrations, civil disturbances, natural disasters, terrorist attacks, and other breaking events.  Whenever the Department revises the Worldwide Caution or issues a Travel Alert or Travel Warning for a country or region, posts (Embassies or Consulates) will also disseminate it with an Emergency Message for U.S. Citizens. To ensure that you receive these messages, register on the State Department's Smart Traveler's Enrollment Program (STEP).

airplanePointerSmart Traveler's Enrollment Program (STEP)

The Smart Traveler's Enrollment Program (STEP) is a free service which allows you as a U.S. citizen to record travel details which help the U.S. Embassy or Consulate abroad locate you when you need them the most.

All UW Oshkosh students traveling abroad are required to (and responsible for)
completing the registration at
https://travelregistration.state.gov/ibrs/ui/.

The UK, Canada, New Zealand and Japan have similar systems for their nationals.

airplanePointerReturn Home

Know how early you must arrive at the international airport in order to get through security in time; every airport has its own rules. If traveling on a faculty-led program, your faculty leader will let you know what time your group will meet to leave for the airport.

Airport exit fees are often, but not always, included in the cost of your airline ticket. Know whether you must pay these at the airport and in what currency so that you don't exchange all of your money back into U.S. dollars too soon. Ask your program leader or check your guidebook or the  U.S. State Department's Country-specific Information (http://travel.state.gov/)  for your destination for more information.

This page was last updated on: March 21, 2014