University of Wisconsin Oshkosh
Office of International Education (OIE) WEB GUIDE

Nagasaki Junior College Study/Internship Program in Japan

Location: Sasebo, Japan
Dates:     February - late August; September - December
Courses: Japanese 110 (HU) (XC) (NW), 111 (HU) (XC) (NW), 211 (HU) (XC) (NW), 311, 305, 360;
               Interdisciplinary Studies 399
Accommodation: single rooms in dormitories
Program Model: Affiliate Program with Nagasaki Junior College &
                            International Village
Contact: Office of International Education

Spend spring or fall semester...

If you participate in the spring program, spend your summer...

Camp Counselor and Cultural Immersion Experience in Japan

USA Summer Camp is an English language camp for Japanese students, kindergarten-age through college. Each summer Guy Healy, Japan, an education consulting and exchange agency based in Nagasaki and Fukuoka, Japan, recruits over 120 qualified high school and college students from the United States to work as "American camp counselors" (AC's) in Japan as part of the USA Summer Camp program. The AC's stay in Japan for six to seven weeks, depending on the assignment. During this period, AC's work with Japanese students on a variety of English language skills and participate in recreation activities, have meals together and interact through a variety of social activities. When AC's are not working, they spend part of their stay with Japanese host families - the best way to get to know the Japanese culture!

Guy Healy, Japan pays for all of the ACs' expenses (other than shopping, personal trips, and the like - of course). In return, ACs typically work 9 camp sessions of 3 days each.

USA Summer Camp typically runs in about seven different locations. The original Nagasaki team continues to run independently and is not supported by JTB (Japan Travel Bureau). The other five to six teams are supported by JTB and are located in: Tokyo (2), Osaka, Nagoya, Kita Kyushu, and Kumamoto.

Our Partner - Guy Healy, Japan

UW Oshkosh has been working with Guy Healy, Japan on international programming for over 20 years. UW Oshkosh has hosted Japanese students on Guy Healy, Japan programs and has been sending UW Oshkosh students as camp counselors to USA Summer Camp since 2001.

Guy Healy, Japan, together with Japan Travel Bureau (JTB), operate USA Summer Camp. The role of the UW Oshkosh OIE is to identify select students to participate as camp counselors for the program and to make recommendations to Guy Healy, Japan.

Testimonial

Studying abroad has been a defining expeience in my life. I've always been interested in traveling, but being able to completely dive into a new - and sometimes frightening - experience has challenged and enlightened me more than I could have ever hoped. I feel that not only have I become more culturally competent, but I also have the tools to do anything and go anywhere in my life. I can't imagine my college experience without my experience in Japan.

Erin Rammer, 2007

Academic Coursework

airplanePointer Course Information

In order to be considered a full-time student while on this program, participants will be enrolled in one course at UW Oshkosh and in all remaining courses at Nagasaki Junior College (NJC). NJC courses will be transferred back to UW Oshkosh at the end of the program.

Students can earn between 13-16 credits and will be enrolled as follows. Detailed information on where enrollment takes place and the number of credits that can be earned is just below this list.

airplanePointer UW Oshkosh Course Enrollment

airplanePointerNagasaki Junior College Course Enrollment

Students will be placed and enrolled in ONE of these courses at NJC.

Students will also be enrolled in BOTH of these courses at NJC.

airplanePointerCourse and Credit Transfer

Students must request that the NJC courses be transfered to UW Oshkosh at the end of their program by soliciting prior approval for course and credit transfer. Transfer without prior approval IS NOT AUTOMATIC and IS NOT GUARANTEED.

To solicit prior approval for course transfer, you must request an appointment to meet with Dr. Yoshiro Hanai in the UW Oshkosh Department of Foreign Languages & Literatures. Dr. Hanai will complete a form, which you must submit to the Office of International Education with your study abroad application materials.

You will receive between 9-10 credits in one or more of the following courses.

airplanePointerTo Complete Your Course Transfer

Before you depart from abroad, you must request that your host institution send your transcripts directly to the Transfer Student Coordinator in the UW Oshkosh Admissions Office. Do not send your transcript to the Office of International Education. The UW Oshkosh OIE cannot request transcripts on your behalf and you cannot receive credit at UW Oshkosh without the official transcript.

Transfer Student Coordinator
Admissions Office
University of Wisconsin Oshkosh
800 Algoma Blvd
Oshkosh, WI 54901
U.S.A.

NOTE: When the Transfer Student Coordinator receives your transcipt, it will be matched to the Transfer Credit Prior Approval Form you completed during the application process for your program. If you did not take the courses you listed on your prior approval form, there is no guarantee that your courses will transfer. If you took courses which won't transfer, this will retroactively affect your full-time status as reported by UW Oshkosh and may affect your financial aid.

You should consider ordering a copy of your host institution transcripts for yourself if possible.

airplanePointerDPI Study Abroad Requirement for Foreign Language Teachers

College of Education & Human Services students planning to teach a foreign language after graduation must meet the DPI requirement for study abroad and must have a completed Certificate of Residency. For more information, visit the Department of Foreign Languages and Literatures Office on the third floor of Radford.

Full Estimated Cost of Participation

The "Full Estimated Cost of Participation" includes your Program Fee (the amount due directly to UW Oshkosh), your airfare and other expenses related to your participation on this program.

Full Estimated Cost of Participation:
$7,450 for summer + fall 2014
$7,110 for spring + summer 2014

As part of the application process for this program, you are required to review, sign and submit the "Full Estimated Cost of Participation" worksheet for your program. The worksheet includes all of the cost details for your program and is linked from STEP III of the "Apply" section of this guide.   

Accommodation & Meals

airplanePointerAccommodation

Spring or Fall Semester at Nagasaki Junior College

Huis Ten Bosch Dorms

The Huis Ten Bosch dorms are clean, convenient and affordable, with rates far lower than other accommodation available in Sasebo. Each room is a single and has a bed, desk, closet and private bathroom; occupants also have access to a brand new recreation center. These dormitories are not co-ed.

NJC provides transportation between the dorms and the NJC main campus.

USA Summer Camp (summer only)

Camp facilities for each team vary from place to place. Different camp facilities include government-owned recreational facilities on mountain-tops (very secluded), a Japanese-style hotel, a sports and communication center, and independent campgrounds. Some teams will generally stay in one facility, while others will travel to many different facilities throughout the summer to run different programs. Although the locations vary from team to team, the USA Summer Camp program remains the same.

When AC's are not working, they spend part of their stay with Japanese host families - the best way to get to know the Japanese culture! In some cases, AC's may also spend part of their stay in hostels/hotels.

Information on your host family will be shared with you no more than two weeks prior to travel. Typically, the information is quite basic. Our partners send us the family (last) name, the first name of the female head of household, the home address and sometimes the gender and ages of other family members.

You should bring either one gift for your entire host family to share or individual gifts for host family members (if you know something about each of them in advance, but this is unlikely). You don’t need to spend a lot of money; give something made in your local community, something which represents the U.S. or a local food item (something non-perishable and which can be taken across borders - so no meats or seeds).

airplanePointerMeals

Spring or Fall Semester at Nagasaki Junior College
Occupants of Huis Ten Bosch dorms have access to several cafeterias and restaurants. Or, cook for yourself in the shared kitchen.

USA Summer Camp
Meals are provided at camp facilities and through your homestay.

Review the estimate for the amount of money you should bring to cover meals in the Full Cost of Participation worksheet. It is not reasonable to think that you can save money by spending less than the food estimate provided by the OIE! This estimate is meant to be the BARE MINIMUM in relation to your particular destination!

Eligibility

Undergraduate students must have a minimum G.P.A. of 2.0, be in good standing, and meet course prerequisites. As part of the application process, your disciplinary file will be reviewed. If you have a campus disciplinary file, this will be taken into consideration when determining your eligibility. Undergraduates who do not meet minimum GPA and course requirements should contact the program leader prior to applying to determine course eligibility.

Preference in selecting participants will be given to UW Oshkosh students who have completed at least one Japanese language course at UW Oshkosh.

USA Summer Camp

USA Summer Camp is conducted in English. Although many people at camp (including the students) will be speaking Japanese, Japanese language ability is not required to apply to this program.

USA Summer Camp is designed to be an exciting place for students to use English in a casual, relaxed environment. Counselors do not teach the English language. Instead, they lead groups of Japanese students through activities using English as the means of communication. Qualified applicants generally:

Applicants who are invited to interview will be interviewed at UW Oshkosh and those who are selected to participate must attend a mandatory orientation at UW Oshkosh. If you cannot travel to UW Oshkosh for an interview and orientation, do not apply.

Participants With Disabilities

If you have a disability that requires reasonable accommodation, it is best to consult with disability services on the UW Oshkosh campus at least a few weeks prior to the study abroad application deadline. If this isn’t possible, consult with disability services as far in advance as possible or by the study abroad application deadline. If you are a student on another campus, please consult your own disability services office first and then ask that office to contact the UW Oshkosh disability services office at (920) 424-3100. Additional information on traveling with a disability is available from Mobility International U.S.A.

 

Pre-/Post-travel Class Dates

Inability or failure to attend class prior to or following your program abroad may affect your ability to participate, course grades and/or ability to receive and use financial aid.

Application Process

airplanePointerBefore You Apply
 

  1. Write the deadline for completing the On-line Study Abroad Orientation - AND the date on which you must attend your Program-specific Orientation - in your calendar. Failure to complete orientation will affect your ability to participate.
  2. Write all payment deadlines in your calendar.
    If you aren't the person who will be making payments, share this information with the person who will be.
  3. Understand how seats are assigned on study abroad programs.

airplanePointerSecuring Your Place on a Study Abroad Program

Seats are assigned in the order in which qualified applicants have completed STEPS I & II of the application process, provided STEP III has also been completed by the STEP III application deadline.

This means that you may be conditionally admitted following completion of steps I & II, but NOT receive a seat if you then fail to complete STEP III on time.

If you are on the waiting list, you may receive a seat if applicants who have been conditionally admitted have not completed STEP III by the deadline.

After the deadline, seats are assigned in the order in which qualified applicants have completed all three steps.

airplanePointerApplication Deadlines

Spring Semester Programs

STEPS I & II: 1st Friday in October by 12:00 pm.

STEP III: 2nd Friday in October by 12:00 pm.

Fall Semester Programs

STEPS I & II: 2nd Friday in March by 12:00 pm.

STEP III: 3rd Friday in March by 12:00 pm.

airplanePointerApplication STEPs & Application Checklist

Complete the three steps below in order, or work on all three steps simultaneously. Check off items as you SUBMIT them to the Office of International Education.
   

Step I
Complete the on-line study abroad/away application.

**Be aware that the application will time out without warning! Save often, and if you answering the longer questions we recommend typing them into a Word document and pasting them in to the online application.
   
Step II
Print the application packet and sign where appropriate.
   
Pay the UW Oshkosh application fee
($100 for in-state residents and $200 for out-of-state residents) per the instructions in the application packet and turn in your receipt to the OIE. If you have mailed the application fee to the Cashier's Office, notify the OIE so that OIE staff can contact the Cashier's Office for confirmation.
   
Print an unofficial copy of your university transcript

Highlight
course prerequisites (if applicable) and final GPA.

To print your transcripts, EITHER copy and paste your transcript from TitanWeb into Word and print OR follow these instructions:

1) Open your transcript in TitanWeb using Internet Explorer.
2) Highlight all of the information in your transcript.
3) Go to "print preview"
4) Click on "as selected on screen"
5) Change the orientation to "landscape"
6) Print
   
Credit Overload Form
Complete and submit to the OIE ONLY IF you will exceed the maximum credit limit for the semester.
   
Special Student Form for Undergraduate Admissions
Complete and submit to the OIE ONLY IF you are not a student at UW Oshkosh OR if you are not a student at all.
   
Graduate Registration Form and Graduate Special/Non-Degree Information Form
Complete and submit to the OIE ONLY IF you are not in a Graduate program at UW Oshkosh and want to earn graduate level credit, or if you are in a Graduate program at UW Oshkosh and want to earn undergraduate level credit.
   
Submit the Disciplinary Clearance Form
Complete ONLY IF you are a student at a university or college OTHER THAN UW Oshkosh. Submit this form to the appropriate office on your HOME campus; request that the office on your HOME campus submit the form directly to the UW Oshkosh OIE by the deadline for this step of the application process.
   
Program-specific Application Materials/Requirements:
Nagasaki Junior College Application
Review the example NJC application BEFORE completing your own application. This document can be saved after completion.
   
Certificate of Eligibility (COE) Application
Review the example COE application BEFORE completing your own application. The original application form is in an Excel workbook (an Excel file with multiple worksheets in it). You must complete the application documents found on the first three tabs of the workbook. Tabs are located at the bottom of the spreadsheet.
   
Transfer Credit Prior Approval form
Semester students only - Please schedule an appointment with Dr. Hanai to complete the Transfer Credit Prior Approval form.
On-line USA Summer Camp application
Print two copies of your completed application; these must be attached to your recommendation forms BEFORE submitting them to your references.
   
Counselor Agreement (sign the 2013 agreement for now)
   
Recommendations (minimum of 2)
In addition to the recommendation forms you submit, you may also choose to include a list of references with your application (name, title, organization and phone number). Recommendations and references MUST support information related to your experience with children provided on your on-line application.
   
Interview
Interview dates/times are listed on the USA Summer Camp Application. Interviews will end when all seats have been filled.

   
Step III
Review, sign and submit the
Summer + Fall 2014 Full Cost of Participation worksheet or
Spring + Summer 2014 Full Cost of Participation worksheet.
   
Edit the "medical" and "medical III" sections of your on-line study abroad application to ensure that every question is complete. Each and every question must be answered, even if the answer is obviously "none" or "n/a"!
   
Provide proof of passport
Complete only if you will travel outside the U.S.

If you already have a passport
, edit the "passport" section of your on-line study abroad application to include all requested passport details.

If you do not already have a passport, apply for one and submit a copy of your receipt to the OIE showing that you have applied.

Click here for passport forms and instructions.
 
Edit the "passport" section of your on-line study abroad application to include your full name.

If you are traveling OUTSIDE the U.S., enter your full name EXACTLY as it appears on your passport or on your passport application.  DO NOT GUESS! 

If you are traveling WITHIN the U.S. (including Puerto Rico, Guam, American Samoa, and the U.S. Virgin Islands), enter your name EXACTLY as it appears on your driver’s license.  DO NOT GUESS! 

Your name will be printed on your airline ticket exactly as you enter it.  If the name on your airline ticket does not match the name on your identification, you will be charged a correction fee or may not be allowed through airport security.
   
Program-specific Application Materials/Requirements:
Interview for INTRDSCP 399 - Internship
Request an appointment with Rich Marshall in Career Services to discuss enrollment in INTRDSCP 399. Be sure to request an appointment date that falls BEFORE the STEP III application deadline.
   
Electronic Copy of Passport Photo
When you had your passport photos taken, you probably received two photos but sent only one of these to the passport office with your application. Scan the passport photo you didn't send and email this to oie@uwosh.edu. (Did you already have a passport? You'll need to have a new passport photo taken; you may NOT use a photo that is not an official passport photo and you may not scan the photo that is already in your passport.)

The Japanese Ministry that issues immigration paperwork for your visa requires that the scan be clear and in a pdf or image file format.
   
Submit Your Visa Application for OIE Review
Review the Sample Visa Application BEFORE completing your own application; all relevant information needed for the application can be copied from the Sample.

Step IV (post-application deadline)


Photocopy of your Passport
You must turn in a COPY of your signed passport valid for 6 months from the date of arrival in the foreign country (for short-term programs) or valid past the end date for your program abroad (long-term programs). The copy should only include the following two pages: the page with your photo on it and the page with your signature on it (the signature page is just above the page with your photo).
   
Prepare Your Full Application for a Japanese Student Visa
Follow the instructions for "Visa Application with Certificate of Eligibility". Assemble your visa application package and have this ready so that you can mail it as soon as your "Certificate of Eligibility" (official immigration document) arrives from NJC.

Application Status

Log in to your on-line study abroad/away application to see the status of your application; this is explained in the the upper right-hand corner of the screen.

Use the "application status" tab on your on-line application to check for missing application materials. Because our on-line application system is unable to generate application materials lists which are specific to each individual study abroad program, missing "program-specific" materials aren't outlined on the system. Use the check boxes above to keep track of forms you've completed and then to track forms you've submitted to the OIE.

Communicating with the OIE

airplanePointer"Add Comment" vs. UW Oshkosh email

Prior to completing a study abroad application, OIE staff will correspond with you via your UW Oshkosh email account.

After completing the first step of the study abroad application process, which is done on line, you'll mainly communicate with the OIE via this same application. This allows all staff in the OIE to review questions or issues even when the primary staff member working with you is out of the office.

To ask or respond to a question, log in to your application and click on "Add Comment". Comments are emailed to you and to oie@uwosh.edu and are saved in the application "history".

Communication to groups will be via UW Oshkosh email.

To avoid having our messages to you end up in the cyber trash, if you do not have a UW Oshkosh email address you must use your work or university email address. The OIE will not accept hotmail or yahoo addresses under any circumstances.

airplanePointerI've never used my UW Oshkosh email address before. How do I do this?

See http://www.uwosh.edu/titanapps for instructions. For help, call (920) 424-3020.

Withdrawal & Program Cancellation

airplaneBulletPointProgram Withdrawal

You are subject to the withdrawal and refund policy which you signed (or will sign) when you applied to a UW Oshkosh-sponsored study abroad program. Because this is a financial contract between you and the university, it is in your best interest to read this if you haven't already!

If at any time in this process you decide to withdraw, you must formally request to withdraw following the OIE Withdrawal Process.

airplaneBulletPointProgram Cancellation by UW Oshkosh

If a program is cancelled by UW Oshkosh, you will receive a full refund.

Paying Your Program Fee

airplaneBulletPointFinancial Aid

Using financial aid to cover some or all of your costs? See our detailed financial aid information.

airplanePointerPayment Deadlines

Fall Semester Programs

Spring Semester Programs

...more on payment deadlines

airplanePointerFirst Program Fee Payment

Your emailed study abroad acceptance letter (the one that says that you have been officially accepted to participate) includes a link to a statement for your first payment. This statement will not be sent to you in any other way. No one else will receive this statement or a copy of your bill; no further reminders will be sent. It is your responsibility to make payments according to the payment deadlines; you will need to forward your statement to the person who pays your bills if you are not that person!!!

The initial Program Fee Statement is also provided here. You can use this copy or the copy included in your acceptance letter (they are identical) when paying your fees.

airplanebulletpointSecond Program Fee Payment

You will receive a link to a statement for your second payment VIA EMAIL from the Office of International Education just prior to the second payment deadline. Some programs have been advertised using a range of fees; if this is the case, you must plan to cover fees at the top end of the range until you receive your second statement. This statement will indicate whether there have been cost savings due to increased participant numbers, exchange rates, etc. and, therefore, a reduced program fee.

airplanebulletpointTuition Payment

If your program includes a required tuition payment IN ADDITION TO YOUR PROGRAM FEE, this will be clearly indicated on the Full Cost of Participation Worksheet linked within the "Apply" section of this guide.

For interim programs, follow the program fee payment deadlines ($1,000 total due by the first deadline date, the remaining tuition and program fee due by the final deadline date).

For semester & summer programs, tuition will be billed by Student Accounts just before the term at UW Oshkosh begins, just as it normally is. It is your responsibility to make payments according to the normal university tuition payment deadlines.

airplanebulletpointPayment by Cash or Check

All payments by cash or check must be accompanied by a copy of your program fee statement. Make checks payable to “The University of Wisconsin Oshkosh” and write “Study Abroad” in the memo section. Pay fees at the Cashier's Office on the second floor of Dempsey Hall or mail your check to: Cashier's Office, UW Oshkosh, 800 Algoma Blvd, Oshkosh, WI 54901. Cashier office hours: Mon – Fri 8:30-4:00 (8:30-3:00 the day after Thanksgiving).

airplanebulletpointPayment by Credit Card or E-check

Payment by MasterCard or American Express carries a 2.5% convenience fee and can be made through TitanWeb http://www.uwosh.edu/tw/. E-checks carry a fee of $0.50 per transaction.

airplanebulletpointPayment by Financial Aid, Grant, Scholarship or External Loan

Submit the "Notice of Financial Aid Award for Study Abroad" form to Student Accounts by the first payment deadline. Students who plan to to cover some costs on their own and remaining costs using financial aid, grants or scholarships must pay costs not covered by aid/loans/scholarships, up to $1,000, by the first payment deadline.

For UW Oshkosh students, financial aid will automatically be applied toward study abroad-related fees on your student account. If you are a student elsewhere, you may need to pick up your change check from your home campus, cash the check, and send payment to UW Oshkosh.

Once your "Notice of Financial Aid Award for Study Abroad" form has been submitted, a "positive service indicator" will appear on your record indicating that financial aid will be paying your study abroad program fees.  This should not prevent you from doing anything except printing transcripts.

Scholarships

Scholarships offered through UW Oshkosh and outside organizations. 

 

Flight & Program Schedule

airplanePointerDeparture

Mode of transportation: participants find their own way to the U.S. departure airport

airplaneBulletPointMoney

Carry approximately ¥100,000 (about US$800) in cash to cover transportation fees to Nagasaki Junior College from the local airport and living costs for the first few days.

airplaneBulletPointFlight

Participants arrange and pay for airline tickets on their own. DO NOT purchase these until you have been officially accepted into the program by the HOST university. Information on finding and booking airline tickets is available elsewhere in this guide.

airplanePointerArrival Abroad

You will be picked up from the designated airport in Japan by staff from Nagasaki Junior College. Additional details will be provided prior to travel.

We always ask that ALL travelers have a back-up plan!

Review the web site/s of your arrival airport and print any information/maps available to you; carry these with you when you travel. Pre-plan your route from your arrival terminal to the bus stop, train station or other form of transportation you'll use to get to your program site.

Japan - Narita (Tokyo); Haneda (Tokyo); Kansai (Osaka); Hakata (Fukuoka)

airplanePointerAcademic Calendar

  Spring Fall
Arrival in Japan February TBD
1st Day of Classes Mid-February Early September
Final Day of Classes June December
1st day of USA Summer Camp July 1 n/a
Final day of USA Summer Camp varies by team n/a
Departure from Japan August December

 

Visas & Residence Permits

airplanePointerVisas & Residence Permits

A visa is an endorsement or stamp placed by officials of a foreign country on a U.S. passport that makes it possible for the bearer to visit that foreign country.

Certificate of Eligibility (COE)

In order for you to secure a visa to enter Japan, your host university must first apply for a Certificate of Eligibility (COE), issued by the Ministry of Justice in Japan, on your behalf. This takes approximately two months. If your host institution does not mail the COE directly to you, the OIE will contact you to pick up the COE from the OIE, at which time you will need to apply for a visa to enter Japan.

Applying for a Japanese Visa

A US citizen with a Certificate of Eligibility must submit a number of additional documents to the Japanese Consulate in the U.S. in order to obtain a visa to enter Japan. The list of documents, along with the application procedure, is available on the web site of the Consulate General of Japan at Chicago. Follow the instructions for "Visa Application with Certificate of Eligibility". Assemble your visa application package and have this ready so that you can mail it as soon as your "Certificate of Eligibility" (official immigration document) arrives from your host school.

Japanese immigration requires all students to prove financial support before authorizing a visa. Proof of support can be in the form of financial aid award letters, scholarship award letters, bank statements, etc.

You may apply in person (you will need to appear one day and pick up your documents the next) or by mail (this should take about one week plus mail time). For questions, call the Consulate General of Japan at (312) 280-0400.

Resident Card

Foreigners who intend to reside in Japan for more than 90 days must apply in person for a Resident Card within 14 days of arrival in Japan. Foreigners entering through a number of airports in the Tokyo area will apply for the resident card at the border. Foreigners entering through other airports will apply at a local municipal office. Someone at your host university will assist you. Foreign residents 16 years of age or over are required by law to carry their Resident Card on their person at all times. See the "Resident Management System" flyer for detailed information on Resident Cards.

airplanePointerProof of Legal Entry & Stay

Foreigners are required to provide proof of legal entry and stay to authorities upon request. This means that as a foreigner, you will be required to carry the document/s listed below at all times. Check the Entry/Exit Requirements section of theU.S. State Department's Country-specific Informationfor your destination for details.

Japan - you are required to carry your passport on you at all times UNTIL you receive your Resident Card. Once you have this card, you are required to carry it (and not the passport) at all times.

Health Insurance

If I am on a UW Oshkosh-sponsored program, do I have insurance for medical and emergency services while studying abroad?

YES - but only during your official program dates! UW System requires all participants on UW Oshkosh-sponsored programs abroad to purchase insurance through Cultural Insurance Services International (CISI). This insurance is included in your study abroad program fee; your coverage will begin on the first day on which you are required to be in the host country and end on or just after the last day on which you are required to be in the host country.

All benefits are clearly explained on the Description of Coverage. If your program begins

Are there additional insurance requirements?

In addition to CISI, all students studying through an Australian, German, Japanese or New Zealand university are required by the foreign government to carry additional health insurance and our partner in Canada (UNB) requires additional health insurance. You will receive instructions and the necessary paperwork to obtain your insurance card at your host university’s orientation.

How do I access information about my CISI coverage and print my insurance card?

Instructions on accessing information and printing your insurance card, among other things, are available from the myCISI portal. Use the CISI Participant Portal to

  • View, print and email your
    • Consulate letter (if you are applying for a visa to enter a foreign country, you may need this),
    • Claim form (submit this directly to CISI)
  • Access travel-related sites.
  • Research country specific information.
  • Access a personal security assistance website.
  • Extend your coverage (prior to or following your program dates).

I will arrive abroad prior to my official program start date and/or will return after my official program end date. Do I need to extend my insurance coverage if I'm on a UW Oshkosh-sponsored program?

YES! If you don't extend your insurance coverage, you won't be covered. Follow the instructions to extend coverage in the myCISI portal. You must pay for the additional coverage directly to CISI at the time that you request the extension.

Can I use my personal health insurance plan without purchasing additional insurance for travel abroad?

If studying on a UW Oshkosh-sponsored Program, no. UW System does not allow for the exemption of any participant for any reason.

If you are studying through a program not sponsored by or affiliated with UW Oshkosh, sickness and accident coverage while in a foreign country may be included in your personal health insurance plan, but it is rare for personal health insurance plans to cover medical evacuation, security evacuation, repatriation or emergency medical reunion. BEFORE you travel you should be familiar with the type of coverage you have and the steps you need to take in order to use your policy abroad. If you are not satisfied that you have sufficient coverage abroad, you can purchase a temporary policy.

My insurance company requires me to be a full-time student in order to take advantage of a lower premium. Will study abroad affect my ability to keep this premium?

Your insurance company may require you to be a full-time student in order to take advantage of lower premiums. IF you are NOT enrolled in classes at UW Oshkosh for a full semester (i.e. you are transferring credits back to UW Oshkosh at the end of your study abroad program), AND you are NOT enrolled for full-time credit through another accredited U.S. institution, this may affect your premiums. Information on your enrollment status is automatically extracted from UW Oshkosh records and sent to a Clearinghouse, which many insurance companies monitor. You will show up in the Clearinghouse as “not enrolled” at UW Oshkosh IF you are not enrolled for courses AT UW OSHKOSH, and your premiums may be affected.

In order to avoid problems, contact your insurance company BEFORE leaving for your study abroad destination. Your insurance company will either give you a form or a list of information which they need. You can fax this form/list to the institution abroad for verification of full-time status while studying there.

Please note that if you are on Academic Leave of Absence, you are being reported by UW Oshkosh as "not enrolled."

What are some insurance supplements or alternatives?

  • If you need comprehensive security evacuation insurance, Global Rescue and International SOS both offer to individuals.
  • At $22, the International Student Identity Card (ISIC) is a popular option for students. The ISIC can be purchased on line; policy details are available from the link above. To call STA Travel: 1-800-329-9537 (menu option “Student, youth and teacher identity cards”). A second option is to search on the internet or contact your local travel agent. There are many other insurance companies that will cover you during your time abroad.

What are medical evacuation, security evacuation, repatriation and medical reunion?

Medical evacuation, security evacuation and repatriation benefits cover the insured when the insured is moved to a location outside of the host country or returned to the U.S. because a medical condition cannot be treated locally, because of a security risk at the site abroad or because of the death of the insured. Medical reunion benefits cover a family member who travels to the location where the insured is undergoing medical treatment. If you have medical reunion, identify one or more family members who have a valid passport as your emergency contact. Anyone not holding a valid passport will need to apply for one before being able to take advantage of emergency medical reunion.

Is the insurance offered through CISI sufficient?

CISI insurance is not comprehensive. It is each participant's responsibility to review the policy for sufficient coverage. If you feel that coverage is insufficient, purchase additional coverage through your insurance agent. Do not cancel your health insurance policy in the U.S. while you are gone. In most cases, your international policy will cover you while you are gone and/or bring you back to the U.S., but once you return, your domestic policy will need to provide coverage.

 

Emergency Contacts

In a life and death emergency ABROAD

U.S. Department of State Citizen Emergency Center (1-202-647-5225) will relay messages to the foreign Embassy. Embassy personnel may try to locate your student, pass on urgent messages and, consistent with the Privacy Act, report back.

To reach your student directly

If your student is staying in a hotel, use the hotel contact information listed on the web page for your student's program. The Office of International Education cannot give out private residence or homestay phone numbers unless authorized in advance by the student, but we will contact your student for you in an emergency.

To reach someone at UW Oshkosh during office hours (7:45 a.m. - 4:30 p.m. M-F)

Office of International Education Phone: 1 (920) 424-0775
Jenna Graff: Director, Office of International Education - graff@uwosh.edu
Kelsey McDaniels, Study Abroad Advisor - abroad@uwosh.edu
Emily Hoffmann: Hessen & NSE Advisor - nse@uwosh.edu
Mary Reinke: Program Manager - reinkem@uwosh.edu
Sarah Christensen : International Student Advisor - christes@uwosh.edu
Office of International Education Fax: 1 (920) 424-0185
Office of the Associate Vice Chancellor Phone: 1 (920) 424-1410
Office of the Provost & Vice Chancellor Phone: 1 (920) 424-0300

To reach someone at UW Oshkosh outside of normal office hours

University Police: 1 (920) 424-1216

To reach an on-site local contact, IN AN EMERGENCY ONLY.

Mr. Yoshinobu  Muta, Dean of Students and Professor in the Nagasaki Junior College English Department; Address: 600 Shiinoki-cho, Sasebo City, Nagasaki Prefecture 858-0925, Japan; Phone: 011-81-956-47-5566; Fax: 011-81-956-47-5596; Email: ymuta@njc.ac.jp.


Orientation

To help you prepare for your travel experience away, we'll begin with an orientation through which we'll share information on topics such as course registration & enrollment, flights, itineraries, housing, meals, emergency contacts, financial planning, program withdrawal, health & personal security, and travel.

Your orientation consists of:

  • required reading materials
  • required on-line presentation
  • orientation quiz submitted to the OIE
  • optional in-person Q&A
  • in-person orientation with program leaders or department advcoates (These may be required or optional, or may not be offered for your particular program; check your program web guide and/or with your program leader for more information.)

The orientation deadline for fall interim & spring semester programs is the 2nd Friday in November.

The orientation deadline for spring interim, summer and fall semester programs is the 2nd Friday in April.

  • Participants who do not complete the orientation requirements prior to the orientation deadline will be removed from their programs. The withdrawal & refund policy will apply.
  • Share the this orientation with parents, spouses, and/or other family members who may also want to review the orientation. The orientation is open to anyone who would like to participate.

UNDER NO CIRCUMSTANCES MAY A FAMILY MEMBER COMPLETE THE ON-LINE ORIENTATION FOR YOU. 

airplanebulletpointReading Materials - REQUIRED

Before beginning your on-line orientation, review the materials listed below; you will refer to these materials during the on-line orientation. Share these materials with interested family members.

airplanebulletpointOn-line Orientation - REQUIRED

Schedule approximately 90 minutes to focus on your on-line orientation.

To access the on-line orientation

  • Open the study away orientation in PowerPoint.
  • Click on the "Slide Show" tab along the top menu.
  • Click on the "Custom Slide Show" menu item.
  • Choose your program.

airplanebulletOrientation Quiz - REQUIRED

Complete your orientation requirement by submitting this orientation quiz to the Office of International Education by the orientation deadline.

airplanebulletProgram-specific Orientation - REQUIRED

All participants are required to complete the in-person program-specific orientation. This orientation covers topics not already covered in the on-line orientation and focuses on topics about which participants will have questions and will need clarification.

Participants who do not complete in-person program-specific orientation will be removed from their programs. The withdrawal & refund policy will apply.

Your in-person program-specific orientation will be held on

  • Mandatory Site Specific Orientation for Spring Semester students studying in Japan - Wednesday, November 6, 2013 from 4-5 pm in Dempsey 202.
  • Mandatory Site Specific Orientation for Fall Semester students studying in Japan - Friday, April 11, 2014 from 3-4 pm in Dempsey 202.

airplanebulletpointIn Person Q & A - OPTIONAL (Formerly called "Family Orientation")

Following completion of the on-line orientation, participants are invited to attend an OPTIONAL, in-personQ & A session on:

  • Fall Interim & Spring Semester programs: Sat, 11/8/14, 9:00am-1:00pm, Location TBA
  • Spring Interim, Summer and Fall Semester programs: Sat, 4/11/15, 9:00am-1:00pm, location TBA

Family member attendance at the Q & A session is invited and encouraged. Family members who plan to attend the Q & A session should understand that this will not replace the orientation outlined above. Family members should review the full orientation prior to attending in person.

Driving Directions to in-person Orientation: From highway 41, take the highway 21 exit east into Oshkosh (from the south, take a right; from the north, take a left).  After crossing the bridge, take a right onto High Avenue. Parking is available in Parking Lots 15 & 32 (available from High or Algoma) or Lot 34 (available from Elmwood). You can purchase a parking permit on campus (the parking office is accessible from Lot 15) or park only in lots with a meter. Campus Map

Accommodation During In-person Orientation: Accommodation is available on the Oshkosh campus to participants & family members. To make reservations, contact Gruenhagen Conference Center at (920) 424-1106. Be sure to reference the study abroad orientation when you call.

 

Cultural Adjustment Resources

 

airplanePointerCultural Adjustment

Culture & Key Facts

Communication

  • Fodors: French, German, Italian, Spanish useful phrases and word lists
  • Travlang: foreign language useful phrases and word lists with AUDIO

Print

Polk Library

  • Back in the U.S.A.: Reflecting on your study abroad experience and putting it to work
  • Basic Concepts of Intercultural Communication
  • Cross Cultural Communication: A Visual Approach
  • Developing Intercultural Awareness: A Cross-Cultural Training Handbook
  • Do's and Taboos of Preparing for Your Trip Abroad
  • Everybody's Guide to People Watching
  • Mindsets: The Role of Culture and Perception in International Relations
  • Safety and Study Abroad (32 minute video)
  • Study Abroad: A Parent's Guide
  • Survival Kit for Overseas Living: for Americans planning to live and work abroad
  • Whole World Guide to Culture Learning

This page was last updated on: May 6, 2014