University of Wisconsin Oshkosh
Office of International Education (OIE) WEB GUIDE

Ningbo University, China


Location
: Ningbo City, Zhejian Province
Dates: Fall (mid-Sep - mid-Jan); Spring (late Feb/early Mar - late Jun/early Jul); Summer
Courses: Chinese Language & Culture; business (in English); additional courses in Mandarin
Accommodation: dormitory; hotels
Program Model: Student Exchange
Contact: Office of International Education

Ningbo University is one of the top 100 universities in mainland China and offers a wide range of disciplines: economics, law, education, liberal arts, history, science, engineering, agronomy, medicine and management. Established in 1986, it now has more than 25,000 undergraduate students, 4,000 graduate students and around 500
international students and is connected to 85 universities world wide.

Exchange students may study Chinese, may study in Chinese, or may take business courses in English. Exchange students enjoy modern campus life and enjoy student clubs such as Chinese Kongfu, Calligraphy, Painting or Traditional Instruments.

See Ningbo University pictures and presentations in multiple languages.

Academic Coursework

airplaneBulletPoint Host Institution Course Enrollment

At Ningbo University, exchange students who don't speak Mandarin may enroll in Chinese Language & Cultural Courses or in courses from the regular NBU curriculum, taught in English or in Chinese.

Chinese Language, Culture & Economy (semester program)

Fall (1st year courses)
  • Survey of China
  • Advanced mathmatics
  • Fundamental Accounting
  • Chinese Listening and Speaking
  • Comprehensive Chinese 1
  • Principles of Management
  • nternational Marketing
Spring (1st year courses)
  • Micro-Economics
  • International Trade Documents (lecture)
  • International Trade Documents (practice)
  • Information Management Systems
  • Chinese Listening and Speaking 2
  • Comprehensive Chinese 2
Fall (2nd year courses)
  • Chinese Culture 
  • Macro-Economics 
  • International Economic Law
  • International Trade
  • Practice Writing 
  • International Marketing 
  • Chinese Listening and Speaking 

Chinese Language, Culture & Business (summer)

Business (business course list)

Fluent Mandarin speakers may also choose courses in Chinese from the academic fields listed on this Ningbo University web page.

airplanePointerCourse and Credit Transfer

When you study abroad/away on a program which does not grant UW Oshkosh credit, you may request that your courses be transfered to UW Oshkosh at the end of your program by soliciting prior approval for course and credit transfer. Transfer without prior approval IS NOT AUTOMATIC and IS NOT GUARANTEED.

Follow the instructions on theTransfer Credit Prior Approval formto have your courses pre-approved for transfer.

airplanePointerTo Complete Your Course Transfer

Before you depart from abroad, you must request that your host institution send your transcripts directly to the Transfer Student Coordinator in the UW Oshkosh Admissions Office. Do not send your transcript to the Office of International Education. The UW Oshkosh OIE cannot request transcripts on your behalf and you cannot receive credit at UW Oshkosh without the official transcript.

Transfer Student Coordinator
Admissions Office
University of Wisconsin Oshkosh
800 Algoma Blvd
Oshkosh, WI 54901
U.S.A.

NOTE: When the Transfer Student Coordinator receives your transcipt, it will be matched to the Transfer Credit Prior Approval Form you completed during the application process for your program. If you did not take the courses you listed on your prior approval form, there is no guarantee that your courses will transfer. If you took courses which won't transfer, this will retroactively affect your full-time status as reported by UW Oshkosh and may affect your financial aid.

You should consider ordering a copy of your host institution transcripts for yourself if possible.

airplanebulletpointStudy Abroad and Graduation

Students graduating at the end of a spring semester study abroad experience must choose a summer graduation date. Summer graduates may walk in the December graduation ceremony.

airplanePointerDPI Study Abroad Requirement for Foreign Language Teachers

College of Education & Human Services students planning to teach a foreign language after graduation must meet the DPI requirement for study abroad and must have a completed Certificate of Residency. For more information, visit the Department of Foreign Languages and Literatures Office on the third floor of Radford.

Full Estimated Cost of Participation

The "Full Estimated Cost of Participation" includes your Program Fee (the amount due directly to UW Oshkosh), your airfare and other expenses related to your participation on this program.

Full Estimated Cost of Participation:
$7,820 Fall 2013
$8,270 Spring 2014

As part of the application process for this program, you are required to review, sign and submit the "Full Estimated Cost of Participation" worksheet for your program. The worksheet includes all of the cost details for your program and is linked from STEP III of the "Apply" section of this guide.   

Accommodation & Meals

airplanePointerAccommodation

Students may request single or double occupancy rooms at the International Student Apartments on campus. Visit the Ningbo Univeristy website for photos of student housing.

Rooms include a bed (with linens), wardrobe, desk, chair, lamp, cable TV, bathroom with shower & toilet and air-conditioner. All rooms have access to high speed internet; students must purchase credit to use the internet.

airplanePointerMeals

Ningbo University campus hosts 10+ university cafeterias serving both Chinese and western food.

Exchange students may apply for a "Beverage Card" in the Food & Beverage Service Center on campus. To qualify for the card, students must present their Admission Notice (the acceptance letter you will receive from Ningbo University). The card is
rechargeable and must be used at most campus food venues. Only a few cafeterias accept cash.

Review the estimate for the amount of money you should bring to cover meals in the Full Cost of Participation worksheet. It is not reasonable to think that you can save money by spending less than the food estimate provided by the OIE! This estimate is meant to be the BARE MINIMUM in relation to your particular destination!

Eligibility

At a minimum, eligible students on student exchange and direct enroll programs have a minimum G.P.A. of 2.5, are in good standing, and may come from any academic discipline. Students who will study in a foreign language must also meet proficiency requirements as listed on each program's web page. Students with a GPA below 2.5 should contact the OIE before applying. In some cases, partners abroad will accept applicants with a slightly lower GPA. As part of the application process, your disciplinary file will be reviewed. If you have a campus disciplinary file, this will be taken into consideration when determining your eligibility.

Participants With Disabilities

If you have a disability that requires reasonable accommodation, it is best to consult with disability services on the UW Oshkosh campus at least a few weeks prior to the study abroad application deadline. If this isn’t possible, consult with disability services as far in advance as possible or by the study abroad application deadline. If you are a student on another campus, please consult your own disability services office first and then ask that office to contact the UW Oshkosh disability services office at (920) 424-3100. Additional information on traveling with a disability is available from Mobility International U.S.A.

 

Pre-/Post-travel Class Dates

Inability or failure to attend class prior to or following your program abroad may affect your ability to participate, course grades and/or ability to receive and use financial aid.

Application Process

airplanePointerBefore You Apply
 

  1. Write the deadline for completing the On-line Study Abroad Orientation - AND the date on which you must attend your Program-specific Orientation - in your calendar. Failure to complete orientation will affect your ability to participate.
  2. Write all payment deadlines in your calendar.
    If you aren't the person who will be making payments, share this information with the person who will be.
  3. Understand how seats are assigned on study abroad programs.

airplanePointerSecuring Your Place on a Study Abroad Program

Seats are assigned based on eligibility criteria provided applicants meet the application deadlines.

This means that you may be conditionally admitted following completion of steps I & II, but NOT receive a seat if you then fail to complete STEP III on time.

If you are on the waiting list, you may receive a seat if applicants who have been conditionally admitted have not completed STEP III by the deadline.

airplanePointerApplication Deadlines

Fall Semester Programs

STEPS I & II: 2nd Friday in March by 12:00 pm.

STEP III: 3rd Friday in March by 12:00 pm.

STEP IV (post-application deadline): immediately following application acceptance

Spring Semester Programs

STEPS I & II: 1st Friday in October by 12:00 pm.

STEP III: 2nd Friday in October by 12:00 pm.

STEP IV (post-application deadline): immediately following application acceptance

Summer Programs

STEPS I & II: last Friday in February by 12:00 pm.

STEP III: 1st Friday of March by 12:00 pm.

STEP IV (post-application deadline): immediately following application acceptance

airplanePointerApplication STEPs & Application Checklist

Complete the three steps below in order, or work on all three steps simultaneously. Check off items as you SUBMIT them to the Office of International Education.
   

Step I
Complete the on-line study abroad/away application.
   
Step II
Print the application packet and sign where appropriate.
   
Pay the UW Oshkosh application fee
($100 for in-state residents and $200 for out-of-state residents) per the instructions in the application packet and turn in your receipt to the OIE. If you have mailed the application fee to the Cashier's Office, notify the OIE so that OIE staff can contact the Cashier's Office for confirmation.
   
Print an unofficial copy of your university transcript

Highlight
course prerequisites (if applicable) and final GPA.

To print your transcripts, EITHER copy and paste your transcript from TitanWeb into Word and print OR follow these instructions:

1) Open your transcript in TitanWeb using Internet Explorer.
2) Highlight all of the information in your transcript.
3) Go to "print preview"
4) Click on "as selected on screen"
5) Change the orientation to "landscape"
6) Print
   
Credit Overload Form
Complete and submit to the OIE ONLY IF you will exceed the maximum credit limit for the semester.
   
Special Student Form for Undergraduate Admissions
Complete and submit to the OIE ONLY IF you are not a student at UW Oshkosh OR if you are not a student at all.
   
Graduate Registration Form and Graduate Special/Non-Degree Information Form
Complete and submit to the OIE ONLY IF you are not in a Graduate program at UW Oshkosh and want to earn graduate level credit, or if you are in a Graduate program at UW Oshkosh and want to earn undergraduate level credit.
   
Submit the Disciplinary Clearance Form
Complete ONLY IF you are a student at a university or college OTHER THAN UW Oshkosh. Submit this form to the appropriate office on your HOME campus; request that the office on your HOME campus submit the form directly to the UW Oshkosh OIE by the deadline for this step of the application process.
   
Program-specific Application Materials/Requirements:

Two Recommendations
One recommendation must be from a professor in a department related to your major. The second must be from another professor or from a professional person with whom you work.
   
Transfer Credit Prior Approval form
The OIE recommends choosing twice as many courses as you plan to take per semester and completing the Transfer Credit Prior Approval for all of these courses. In the case that a course you intended to take abroad is full, not offered or is not what you expected, you will then be able to easily make changes to your enrollment while abroad.
   
High School Diploma
Submit a copy of your high school diploma.
   
High School Transcript
Submit a copy of your high school transcript. If you don't have a copy, you will need to contact your high school and request that a copy be sent to you.
   
NBU Application for International Admission
Use the following information to complete this application.
Name First name, middle name, last name
Nationality If you are a U.S. citizen, write "U.S. Citizen"
Sex Male or female
Marital status Single, married, divorsed, or widowed
Occupation Student
Passport Number This number is located In the upper right-hand corner of your passport.
Religion Your religion
Date of Birth in Year/Month/Date format
Place of Birth Write in city and state where you were born
E-mail address Please type your UW Oshkosh official e-mail address
Home/Mailing address This should be your permanent HOME mailing address in the US
Telephone Number Your phone number
Highest Degree Obtained and where graduated from List last degree obtained - H.S Diploma, B.S./B.A, etc and list the schools info.
Family Members List Mother/Father and their employment info.
Foreign language proficiency List any foreign languages you know. Use your best guess on proficiency. If required, the OIE may consult faculty on appropriate language proficiency level.
Intendend program of study List possible subjects in which you plan to take courses.
Duration of Study For Fall Semester: 2013/15/9 - 2014/15/1
For Spring Semester: 2014/15/2 - 2014/30/6
Financial support List anyone who will help fund your program (self, specific family members, financial aid, scholarship, etc).
Guarantor Info Ningbo University, 818 Fenghua Road, Jiangbei District, Ningbo City, Zhejiang Province, PRC, Telephone: 011-86-10-87600963

   
Step III
Review, sign and submit the
Fall 2013 Full Cost of Participation
worksheet
Spring 2014 Full Cost of Participation
worksheet.
   
Edit the "medical" and "medical III" sections of your on-line study abroad application to ensure that every question is complete. Each and every question must be answered, even if the answer is obviously "none" or "n/a"!
   
Provide proof of passport
Complete only if you will travel outside the U.S.

If you already have a passport
, edit the "passport" section of your on-line study abroad application to include all requested passport details.

If you do not already have a passport, apply for one and submit a copy of your receipt to the OIE showing that you have applied.

Click here for passport forms and instructions.
 
Edit the "passport" section of your on-line study abroad application to include your full name.

If you are traveling OUTSIDE the U.S., enter your full name EXACTLY as it appears on your passport or on your passport application.  DO NOT GUESS! 

If you are traveling WITHIN the U.S. (including Puerto Rico, Guam, American Samoa, and the U.S. Virgin Islands), enter your name EXACTLY as it appears on your driver’s license.  DO NOT GUESS! 

Your name will be printed on your airline ticket exactly as you enter it.  If the name on your airline ticket does not match the name on your identification, you will be charged a correction fee or may not be allowed through airport security.
   
Program-specific Application Materials/Requirements:

Physical Examination Form
NOTE: the x-ray can be taken in the U.S. or after arrival in China
Submit 8 professional passport photos (48 mm x 33 mm)

Step IV (post-application deadline)

Photocopy of your Passport
You must turn in a COPY of your signed passport valid for 6 months from the date of arrival in the foreign country (for short-term programs) or valid past the end date for your program abroad (long-term programs). The copy should only include the following two pages: the page with your photo on it and the page with your signature on it (the signature page is just above the page with your photo).
   
Apply for a visa

Begin your visa application immediately following acceptance BY NBU (wait for your official acceptance letter from NBU!) into your program.

TYPE your answers on the Visa Application Form (click on "forms for download"); the Chinese consulate WILL NOT ACCEPT HAND WRITTEN FORMS. Review the Sample Visa Application Form BEFORE completing your visa application. The Sample contains typical answers to questions and notes on how to complete the application.

Read the visa application requirements (click on "visa") for a Student (X1 or X2 depending on your length of stay in China) visa and gather documents as outlined on the Consulate's website.

Ningbo University will send your "Admission Notice" and "Visa Application for Study in China (Form JW201 or JW202)" after they have made an admission decision. Both forms are very important documents. They will be used FIRST to apply for a student visa and SECOND to fix any visa issues you may have once in China. You must keep the original of both documents and bring both to China with you.

As soon as both documents arrive, add these to your visa application and submit your application to the consulate according to the instructions on the consulate's website.

Application Status

Log in to your on-line study abroad/away application to see the status of your application; this is explained in the the upper right-hand corner of the screen.

Use the "application status" tab on your on-line application to check for missing application materials. Because our on-line application system is unable to generate application materials lists which are specific to each individual study abroad program, missing "program-specific" materials aren't outlined on the system. Use the check boxes above to keep track of forms you've completed and then to track forms you've submitted to the OIE.

Communicating with the OIE

airplanePointer"Add Comment" vs. UW Oshkosh email

Prior to completing a study abroad application, OIE staff will correspond with you via your UW Oshkosh email account.

After completing the first step of the study abroad application process, which is done on line, you'll mainly communicate with the OIE via this same application. This allows all staff in the OIE to review questions or issues even when the primary staff member working with you is out of the office.

To ask or respond to a question, log in to your application and click on "Add Comment". Comments are emailed to you and to oie@uwosh.edu and are saved in the application "history".

Communication to groups will be via UW Oshkosh email.

To avoid having our messages to you end up in the cyber trash, if you do not have a UW Oshkosh email address you must use your work or university email address. The OIE will not accept hotmail or yahoo addresses under any circumstances.

airplanePointerI've never used my UW Oshkosh email address before. How do I do this?

See http://www.uwosh.edu/titanapps for instructions. For help, call (920) 424-3020.

Withdrawal & Program Cancellation

airplaneBulletPointProgram Withdrawal

You are subject to the withdrawal and refund policy which you signed (or will sign) when you applied to a UW Oshkosh-sponsored study abroad program. Because this is a financial contract between you and the university, it is in your best interest to read this if you haven't already!

If at any time in this process you decide to withdraw, you must formally request to withdraw following the OIE Withdrawal Process.

airplaneBulletPointProgram Cancellation by UW Oshkosh

If a program is cancelled by UW Oshkosh, you will receive a full refund.

Paying Your Program Fee

airplaneBulletPointFinancial Aid

Using financial aid to cover some or all of your costs? See our detailed financial aid information.

airplanePointerPayment Deadlines

Fall Semester Programs

Spring Semester Programs

Summer Programs

...more on payment deadlines

airplanePointerFirst Program Fee Payment

Your emailed study abroad acceptance letter (the one that says that you have been officially accepted to participate) includes a link to a statement for your first payment. This statement will not be sent to you in any other way. No one else will receive this statement or a copy of your bill; no further reminders will be sent. It is your responsibility to make payments according to the payment deadlines; you will need to forward your statement to the person who pays your bills if you are not that person!!!

The initial Program Fee Statement is also provided here. You can use this copy or the copy included in your acceptance letter (they are identical) when paying your fees.

airplanebulletpointSecond Program Fee Payment

You will receive a link to a statement for your second payment VIA EMAIL from the Office of International Education just prior to the second payment deadline. Some programs have been advertised using a range of fees; if this is the case, you must plan to cover fees at the top end of the range until you receive your second statement. This statement will indicate whether there have been cost savings due to increased participant numbers, exchange rates, etc. and, therefore, a reduced program fee.

airplanebulletpointTuition Payment

If your program includes a required tuition payment IN ADDITION TO YOUR PROGRAM FEE, this will be clearly indicated on the Full Cost of Participation Worksheet linked within the "Apply" section of this guide.

For interim programs, follow the program fee payment deadlines ($1,000 total due by the first deadline date, the remaining tuition and program fee due by the final deadline date).

For semester & summer programs, tuition will be billed by Student Accounts just before the term at UW Oshkosh begins, just as it normally is. It is your responsibility to make payments according to the normal university tuition payment deadlines.

airplanebulletpointPayment by Cash or Check

All payments by cash or check must be accompanied by a copy of your program fee statement. Make checks payable to “The University of Wisconsin Oshkosh” and write “Study Abroad” in the memo section. Pay fees at the Cashier's Office on the second floor of Dempsey Hall or mail your check to: Cashier's Office, UW Oshkosh, 800 Algoma Blvd, Oshkosh, WI 54901. Cashier office hours: Mon – Fri 8:30-4:00 (8:30-3:00 the day after Thanksgiving).

airplanebulletpointPayment by Credit Card or E-check

Payment by MasterCard or American Express carries a 2.5% convenience fee and can be made through TitanWeb http://www.uwosh.edu/tw/. E-checks carry a fee of $0.50 per transaction.

airplanebulletpointPayment by Financial Aid, Grant, Scholarship or External Loan

Submit the "Notice of Financial Aid Award for Study Abroad" form to Student Accounts by the first payment deadline. Students who plan to to cover some costs on their own and remaining costs using financial aid, grants or scholarships must pay costs not covered by aid/loans/scholarships, up to $1,000, by the first payment deadline.

For UW Oshkosh students, financial aid will automatically be applied toward study abroad-related fees on your student account. If you are a student elsewhere, you may need to pick up your change check from your home campus, cash the check, and send payment to UW Oshkosh.

Once your "Notice of Financial Aid Award for Study Abroad" form has been submitted, a "positive service indicator" will appear on your record indicating that financial aid will be paying your study abroad program fees.  This should not prevent you from doing anything except printing transcripts.

Scholarships

Scholarships offered through UW Oshkosh and outside organizations. 

 

Flight & Program Schedule

airplaneBulletPointDeparture

Mode of transportation: participants find their own way to the U.S. departure airport

airplaneBulletPointMoney

Carry approximately CNY1,275 (about US$200) in cash to cover transportation fees to NBU from the international airport and living costs for the first few days.

airplaneBulletPointFlight

Participants arrange and pay for airline tickets on their own. DO NOT purchase these until you have been officially accepted into the program by the HOST university. Information on finding and booking airline tickets is available elsewhere in this guide.

airplanePointerArrival Abroad

airplanePointerArrival Abroad

Review the web site/s of your arrival airport and print any information/maps available to you; carry these with you when you travel. Pre-plan your route from your arrival terminal to the bus stop, train station or other form of transportation you'll use to get to your program site.

China

Seasoned travelers may want to travel to Shanghai and then take a train to Ningbo. All others should fly through Beijing or Shanghai to Ningbo Lishe International Airport.

NUB is about 40 kilometers from the Ningbo Lishe International Airport. NBU recommends that travelers take a taxi from the airport to NBU student housing. Refer to the "NBU University Guide for International Students" for directions IN CHINESE. Print these directions and hand these to the taxi driver. IF YOU DON'T BRING THESE DIRECTIONS WITH YOU, YOUR TAXI DRIVER WILL NOT KNOW WHERE TO TAKE YOU!

airplaneBulletPointProgram Schedule

NUB's Academic Calendar is structured into two semesters:

  • Winter (mid-December - mid-January)
  • Spring (early March - mid-June)

Students from UW Oshkosh must arrive on the date specified in their NBU "Admission Notice" (acceptance letter). This date will be before the actual semester begins and will allow you to arrive in time for NBU's mandatory in-country orientation.

Students may not arrive prior to or after the specified date because this can cause problems with the visa when reigstering upon arrival in China.

Once in China, your student visa will not allow you to exit China and then re-enter. Your student visa is good for ONE ENTRANCE ONLY. Don't plan a vacation or weekend in Korea or elsewhere until you have a "Residence Permit", because, without this permit, you won't be able to get back in to China!

Visas & Residence Permits

airplanePointerVisa

A visa is an endorsement or stamp placed by officials of a foreign country on a U.S. passport that makes it possible for the bearer to visit that foreign country. U.S. citizens and citizens from many other countries must apply for a visa prior to traveling to your host country.

Instructions related to the visa application are in the "STUDY ABROAD APPLICATION" section of this guide.

airplanebulletResidence Permit

You will apply for a Residence Permit within 30 days of arrival in China. To apply, you must have a "physical examination report" and a "blood test report" issued by the Inspection and Quarantine Authority. Staff in the Foreign Student Affairs Office (FSAO) at NBU will have more information.

A student holding a Residence Permit may leave and re-enter China up until the Residence Permit expiration date without applying for a new visa. However, you must carry your Residence Permit with you when you travel!

airplanePointerProof of Legal Entry & Stay

Foreigners are required to provide proof of legal entry and stay to authorities upon request. This means that as a foreigner, you will be required to carry the document/s listed below at all times. Check the Entry/Exit Requirements section of theU.S. State Department's Country-specific Informationfor your destination for details.

China

Chinese law requires that you carry an unexpired U.S. passport and either your Chinese visa (this is in your passport) or residence permit (this is for semester/year abroad students) at all times. Chinese authorities will not accept a photocopy of your passport or your residence permit. Additionally, Chinese authorities are entitled to carry out random checks for these documents. If you are not in compliance, you will be subject to fines, detention, and/or deportation. Do NOT carry your documents in a purse or pocket. You should carry these documents securely, for example, in a money belt.

airplanePointerHealth Insurance

If I am on a UW Oshkosh-sponsored program, do I have insurance for medical and emergency services while studying abroad?

YES - but only during your official program dates! UW System requires all participants on UW Oshkosh-sponsored programs abroad to purchase insurance through Cultural Insurance Services International (CISI). This insurance is included in your study abroad program fee; your coverage will begin on the first day on which you are required to be in the host country and end on or just after the last day on which you are required to be in the host country.

All benefits are clearly explained on the Description of Coverage. If your program begins

Are there additional insurance requirements?

In addition to CISI, all students studying through an Australian, German, Japanese or New Zealand university are required by the foreign government to carry additional health insurance and our partner in Canada (UNB) requires additional health insurance. You will receive instructions and the necessary paperwork to obtain your insurance card at your host university’s orientation.

How do I access information about my CISI coverage and print my insurance card?

Instructions on accessing information and printing your insurance card, among other things, are available from the myCISI portal. Use the CISI Participant Portal to

  • View, print and email your
    • Consulate letter (if you are applying for a visa to enter a foreign country, you may need this),
    • Claim form (submit this directly to CISI)
  • Access travel-related sites.
  • Research country specific information.
  • Access a personal security assistance website.
  • Extend your coverage (prior to or following your program dates).

I will arrive abroad prior to my official program start date and/or will return after my official program end date. Do I need to extend my insurance coverage if I'm on a UW Oshkosh-sponsored program?

YES! If you don't extend your insurance coverage, you won't be covered. Follow the instructions to extend coverage in the myCISI portal. You must pay for the additional coverage directly to CISI at the time that you request the extension.

Can I use my personal health insurance plan without purchasing additional insurance for travel abroad?

If studying on a UW Oshkosh-sponsored Program, no. UW System does not allow for the exemption of any participant for any reason.

If you are studying through a program not sponsored by or affiliated with UW Oshkosh, sickness and accident coverage while in a foreign country may be included in your personal health insurance plan, but it is rare for personal health insurance plans to cover medical evacuation, security evacuation, repatriation or emergency medical reunion. BEFORE you travel you should be familiar with the type of coverage you have and the steps you need to take in order to use your policy abroad. If you are not satisfied that you have sufficient coverage abroad, you can purchase a temporary policy.

My insurance company requires me to be a full-time student in order to take advantage of a lower premium. Will study abroad affect my ability to keep this premium?

Your insurance company may require you to be a full-time student in order to take advantage of lower premiums. IF you are NOT enrolled in classes at UW Oshkosh for a full semester (i.e. you are transferring credits back to UW Oshkosh at the end of your study abroad program), AND you are NOT enrolled for full-time credit through another accredited U.S. institution, this may affect your premiums. Information on your enrollment status is automatically extracted from UW Oshkosh records and sent to a Clearinghouse, which many insurance companies monitor. You will show up in the Clearinghouse as “not enrolled” at UW Oshkosh IF you are not enrolled for courses AT UW OSHKOSH, and your premiums may be affected.

In order to avoid problems, contact your insurance company BEFORE leaving for your study abroad destination. Your insurance company will either give you a form or a list of information which they need. You can fax this form/list to the institution abroad for verification of full-time status while studying there.

Please note that if you are on Academic Leave of Absence, you are being reported by UW Oshkosh as "not enrolled."

What are some insurance supplements or alternatives?

  • If you need comprehensive security evacuation insurance, Global Rescue and International SOS both offer to individuals.
  • At $22, the International Student Identity Card (ISIC) is a popular option for students. The ISIC can be purchased on line; policy details are available from the link above. To call STA Travel: 1-800-329-9537 (menu option “Student, youth and teacher identity cards”). A second option is to search on the internet or contact your local travel agent. There are many other insurance companies that will cover you during your time abroad.

What are medical evacuation, security evacuation, repatriation and medical reunion?

Medical evacuation, security evacuation and repatriation benefits cover the insured when the insured is moved to a location outside of the host country or returned to the U.S. because a medical condition cannot be treated locally, because of a security risk at the site abroad or because of the death of the insured. Medical reunion benefits cover a family member who travels to the location where the insured is undergoing medical treatment. If you have medical reunion, identify one or more family members who have a valid passport as your emergency contact. Anyone not holding a valid passport will need to apply for one before being able to take advantage of emergency medical reunion.

Is the insurance offered through CISI sufficient?

CISI insurance is not comprehensive. It is each participant's responsibility to review the policy for sufficient coverage. If you feel that coverage is insufficient, purchase additional coverage through your insurance agent. Do not cancel your health insurance policy in the U.S. while you are gone. In most cases, your international policy will cover you while you are gone and/or bring you back to the U.S., but once you return, your domestic policy will need to provide coverage.

 

airplanePointerSecurity Evacuation Alternatives

If traveling to parts of the world which are difficult to reach or are considerably less safe than you are accostomed to, you may want to consider purchasing additional insurance to cover security or medical evacuation (above and beyond what is provided by the university insurance or by your own insurance). Two options are International SOS (http://www.internationalsos.com/en/) and Global Rescue (https://www.globalrescue.com/).

airplanePointerInsurance for Loss, Theft or Damage of Personal Property

If traveling with valuable personal property such as cameras, laptops or equipment, your (or your parents') rental or homeowner's policy may provide sufficient coverage or you may need to purchase a rider to cover specific items; items normally covered without a rider may not be covered while traveling.

Emergency Contacts

In a life and death emergency ABROAD

U.S. Department of State Citizen Emergency Center (1-202-647-5225) will relay messages to the foreign Embassy. Embassy personnel may try to locate your student, pass on urgent messages and, consistent with the Privacy Act, report back.

To reach your student directly

If your student is staying in a hotel, use the hotel contact information listed on the web page for your student's program. The Office of International Education cannot give out private residence or homestay phone numbers unless authorized in advance by the student, but we will contact your student for you in an emergency.

To reach someone at UW Oshkosh during office hours (7:45 a.m. - 4:30 p.m. M-F)

Office of International Education Phone: 1 (920) 424-0775
Jenna Graff: Director, Office of International Education - graff@uwosh.edu
Kelsey McDaniels, Study Abroad Advisor - abroad@uwosh.edu
Emily Hoffmann: Hessen & NSE Advisor - nse@uwosh.edu
Mary Reinke: Program Manager - reinkem@uwosh.edu
Sarah Christensen : International Student Advisor - christes@uwosh.edu
Office of International Education Fax: 1 (920) 424-0185
Office of the Associate Vice Chancellor Phone: 1 (920) 424-1410
Office of the Provost & Vice Chancellor Phone: 1 (920) 424-0300

To reach someone at UW Oshkosh outside of normal office hours

University Police: 1 (920) 424-1216

To reach an on-site local contact, IN AN EMERGENCY ONLY.

Ningbo University Contact: Shelly or Linda
Address: 818 Fenghua Road, Jiangbei District, Ningbo City, Zhejiang Province, PRC.; Tel: 011-86-574-87600271; Email: shelly@nbu.edu.cn or wenghuaxing@nbu.edu.cn


Orientation

To help you prepare for your travel experience away, we'll begin with an orientation through which we'll share information on topics such as course registration & enrollment, flights, itineraries, housing, meals, emergency contacts, financial planning, program withdrawal, health & personal security, and travel.

To help you prepare for your academic experience away, most participants will meet with program leaders or with program advocates in the UW Oshkosh department offering the program. Orientation will also introduce you to on-line tools and resources that you can use to prepare for the academic and cultural changes that await you during your time abroad. 

airplanebulletpointOrientation Materials - REQUIRED

Before beginning your on-line orientation, print and review the materials listed below. You will also need to refer to these materials during the on-line orientation. Share these materials with interested family members. NOTE: a few of these materials are provided only in print below and are not referenced in the on-line orientation.

airplanebulletpointOn-line Orientation - REQUIRED

Schedule approximately 90 minutes to focus on your on-line orientation. Complete your orientation requirement by watching the orientation linked below and then by submitting this orientation quiz to the Office of International Education by the orientation deadline.

The on-line orientation deadline for fall interim & spring semester programs is the 2nd Friday in November. The on-line orientation deadline for spring interim, summer and fall semester programs is the 2nd Friday in April.

All participants are required to complete the on-line orientation, including the orientation quiz. Participants who do not complete on-line orientation and the orientation quiz prior to the orientation deadline will be removed from their programs. The withdrawal & refund policy will apply.

Participants are encouraged to share the on-line orientation and related resources with parents, spouses, and/or other family members who may also want to review the orientation. The orientation is open to anyone who would like to participate.

UNDER NO CIRCUMSTANCES MAY A FAMILY MEMBER COMPLETE THE ON-LINE ORIENTATION FOR YOU. 

To access the on-line orientation

  • Open the study away orientation in PowerPoint.
  • Click on the "Slide Show" tab along the top menu.
  • Click on the "Custom Slide Show" menu item.
  • Choose your program.

airplanebulletProgram-specific Orientation - REQUIRED

All participants are required to complete the in-person program-specific orientation. This orientation covers topics not already covered in the on-line orientation and focuses on topics about which participants will have questions and will need clarification.

Participants who do not complete in-person program-specific orientation will be removed from their programs. The withdrawal & refund policy will apply.

Your in-person program-specific orientation will be held on

  • Mandatory Site Specific Orientation - the date and time will be coordinated with all accepted students (Dempsey 202).

airplanebulletpointOrientation Follow Up - OPTIONAL

Following completion of the on-line orientation, participants are invited to attend an OPTIONAL, in-person follow-up orientation on:

  • Fall Interim & Spring Semester programs: Sat, 11/8/14, 9:00am-1:00pm, Location TBA
  • Spring Interim, Summer and Fall Semester programs: Sat, 4/11/15, 9:00am-1:00pm, location TBA

Family member attendance at the follow-up orientation is invited and encouraged. Family members who plan to attend the in-person orientation follow-up should understand that this follow-up will not replace the on-line orientation. Family members should review the full on-line orientation and should review the print orientation materials prior to attending in person.

Driving Directions to in-person Orientation: From highway 41, take the highway 21 exit east into Oshkosh (from the south, take a right; from the north, take a left).  After crossing the bridge, take a right onto High Avenue. Parking is available in Parking Lots 15 & 32 (available from High or Algoma) or Lot 34 (available from Elmwood). You can purchase a parking permit on campus (the parking office is accessible from Lot 15) or park only in lots with a meter. Campus Map

Accommodation During In-person Orientation: Accommodation is available on the Oshkosh campus to participants & family members. To make reservations, contact Gruenhagen Conference Center at (920) 424-1106. Be sure to reference the study abroad orientation when you call.

Orientation Notes

You won't have to write EVERYTHING down! Print the notes from below and use these to follow along while you watch the on-line orientation. References in the on-line orientation will also be made to other sections of this web guide (especially the Cost of Participation worksheet and your schedule).

 
 

airplanePointerAccommodation at UW Oshkosh (Residence Hall Contracts)

If you are already in a Residence Life contract for the time period you plan to be abroad, contact your Hall Director to let him/her know you plan to be studying abroad!!!

If you plan to live in a residence hall after returning to UW Oshkosh, contact Residence Life before you travel to let them know that you will be participating in a semester-long study abroad program and/or that you will need a room when you return.

You will be registered in a placeholder course at UW Oshkosh either for the number of credits you plan to transfer back to UW Oshkosh or for 12 credits, whichever is lower. At the end of your program, when you transfer your host institution courses back to UW Oshkosh, these placeholder credits will be replaced with credits received in transfer.

airplanePointerPut Together A Personal Medical Kit

Many prescription and over-the-counter medications available in the U.S. are not available abroad or cannot be found in the same form or at the same quality. Carry all prescription medications AND a letter from your doctor describing your condition and your prescriptions (using both the generic names and the drug name which appears on the prescription container) in your carry-on luggage. All prescriptions and over-the-counter drugs must be carried through customs in original containers. Consider bringing a medical ID bracelet if you have allergic reactions.

For those who wear glasses or contact lenses, carry an extra prescription or extra lenses. Not all countries use the same scale for determining prescriptions, so arrange to have someone send a replacement pair in an emergency. Contact lens supplies can be rare and expensive, so bring saline and cleaner or wear glasses.

airplanePointerCheck the Center for Disease Control (CDC) Site for Immunization Information

The Center for Disease Control provides health information on specific destinations, information about specific diseases that can affect travelers, immunization recommendations, tips on avoiding illness from food or water and more through it's web site. For information specific to your destination/s, see http://wwwn.cdc.gov/travel/.

When reviewing the CDC information, it's important to understand the distinction between "recommended" and "required" immunizations.

  • Required immunizations are those immunizations which a foreign country requires that you prove you have had in order to enter that foreign country. For example, a country that requires the yellow fever immunization will require you to present your "yellow fever vaccination card" when you show up in the foreign airport or you apply for a visa. If you don't present this, you may be required to get the immunization (and pay for it) on site or you may be sent back to the U.S. (at your own expense).
       
  • Recommended immunizations are those immunizations which the CDC recommends that all travelers have prior to visiting a particular foreign country. Unless you face serious health risks if you receive a particular immunization, it is extremely unwise to ignore these recommendations. If you think you'll save a bit of cash by not getting the recommended immunizations, think again! If you were to contract a disease overseas, you could be faced with $1,000's of dollars in medical expenses upon return. In addition, depending on the disease, you may miss a semester or more at UW Oshkosh upon your return. This can happen! A UW Oshkosh student did not to get the Hepatitis A vaccination prior to traveling to Peru, contracted the disease and was too ill to attend UW Oshkosh over the semester following her program abroad.

If you can't afford an immunization, you may be eligible for a financial aid loan.

If you aren't sure whether you've already had a particular immunization recommended by the CDC, you may be able to check your records with your healthcare provider or on the Wisconsin Immunization Registry.

Money

airplanePointerCovering Personal Expenses (Bringing Money Abroad)

In addition to advertised program fees, you will be responsible for other expenses. The budget estimate for your program is based on an average person's expenditures and takes into account pricing for goods and services at the destination. It is unreasonable to think that you may spend significantly less than the estimates for your trip. If you enjoy shopping or plan to spend evenings out, bring more than the budget estimate! Official exchange rates are available from the Currency Converter at http://www.xe.com.

Cash (foreign currency)

It is typically least expensive and recommended to purchase foreign currency once you arrive at the international destination airport unless you are traveling to a place where currency exchanges & ATMs may be closed outside banking hours (Japan) or exchanging in the airport is unsafe (Mexico, countries in Africa). You may also purchase most (but not all) foreign currencies before traveling from a currency exchange outlet at an international airport or by ordering through your local bank or credit union. For up-to-date locations and hours of operation - Currency Exchange at O'Hare Airport.

Traveler's Checks

Purchase enough traveler’s checks at your bank or credit union to bring as backup when a credit or ATM card cannot be used or is stolen. PROs: given increasing credit, debit and ATM card fees, traveler's checks may be less expensive. CONs: traveler's checks can only be cashed at the airport, in banks, at money exchanges and in SOME hotels. Expensive hotels tend to give bad exchange rates for traveler's checks. If there is an American Express office in the city you plan to visit (and you are on a program with a flexible enough schedule to conveniently get there), cash your traveler's checks there. American Express will not charge commission.

Credit, Debit & ATM Cards

Plastic is extremely convenient in some parts of the world and useless in others. Use your guide book to determine whether this type of currency is accepted at your destination. You'll be charged a percentage of each transaction; this fee is "rolled" into the exchange rate and can be the daily rate of exchange plus 2.5% or higher. You may also be charged per transaction by your bank and/or by the foreign bank (owners of the ATM machine).

In order to use your cards abroad, you must let your credit/debit/ATM card company know you plan to travel abroad. If you don't, it's quite common, even for regular travelers, to find that their card has been red flagged and cancelled by the issuing bank's computer system. In addition, for security reasons some cards are not validated for overseas travel and may be confiscated by a machine even after entering the correct PIN. *At least one area Credit Union has cut off all access to ATM's from abroad due to fraud.

Global VISA ATM locator
Global MasterCard ATM locator

Global American Express ATM locator

Credit Cards: Bring VISA or MasterCard only. American Express may be used at American Express offices. PROs: credit cards typically offer protection against unauthorized use provided you follow the company's reporting policy. CONs: numbers are often stolen; credit card cash advances are extremely expensive and require a PIN. *Know your credit card limits--charging over the limit is an arrestable offense in some countries. Paraphrase from a US State Department Consular Information Sheet: Credit card fraud is on the rise in many countries, and both theft and 'number skimming' are common. Retain all your credit card receipts and check your accounts regularly to help prevent unauthorized use of your credit cards.

Debit Cards vs. ATM Cards: In the U.S. we typically use debit cards rather than ATM cards. Debit cards allow users to withdraw cash using a PIN or make purchases WITHOUT using a PIN. In other countries, because of the high incidence of theft, ATM cards are a better choice because they always require a PIN. PROs: In developed countries (except Japan) ATM cards are typically the most convenient way to access money. CONs: Your account can be emptied if your numbers (or numbers and PIN) are stolen. You should keep only the money you plan to spend on your trip in your account; remove overdraft protection. To protect your PIN

  • never access cash from machines visible to other people
      
  • always shield both your hand and the PIN pad to protect against cameras planted near ATMs
      
  • avoid ATM machines which require you to swipe your card in order to open the door to the ATM booth
      
  • Paraphrase from a US State Department Country-specific Information publication: avoid using debit cards for point of sale purchases, as a skimmed number can be used to clean out an account.

airplanePointerMoney in an Emergency

Wire Transfer

To send money by wire transfer, you will need the following information from the institution/organization/individual you are paying:

--Name of the institution/organization/individual --Account # (at the bank)
--Address --Fax Number (optional)
--Phone Number --Email (optional)

You will also need the following information from the bank which will receive the money. The institution/organization/individual you are paying will give this information to you.

--Bank Name --Bank Fax --Sort Code
--Bank Address --Branch Number --Swift
--Bank phone --ABA  

When requesting a wire transfer at your local bank or credit union, present the information above and ask that the bank "cover the wire transfer fees at both the sending and the receiving banks." If you don't cover the wire fees at the receiving bank, your payment will be reduced by the amount of the fee and you will end up still owing.

When you order the transfer, you do so in foreign currency. Therefore, you will typically be charged in U.S. dollars after the transfer has been processed. Your fee will include the equivalent of the wire transfer in U.S. dollars plus a bank fee (ask how much this is before ordering the transfer).

Wire transfers typically take 3-5 days to process. Be sure that you make payments by wire transfer far enough in advance of payment deadlines.

Bank Drafts in Foreign Currencies

To make a payment in a foreign currency by check, you will need to order a "bank draft" in that foreign currency through your local bank or credit union.

When you order the draft, you do so in foreign currency. Therefore, you will typically be charged in U.S. dollars after the draft has been processed. Your fee will include the equivalent of the draft in U.S. dollars plus a bank fee (ask how much this is before ordering the draft).

Be sure that you make requests for drafts far enough in advance of payment deadlines. Bank drafts take at least several days to process before being mailed to the bank and then to you. Plan for an additional 10 days to mail the draft to a foreign country.

You are responsible for finding and purchasing your own airline tickets. Monitor a few on-line sites for awhile so that you know what a reasonable price is for the route you want. Then, if looking at domestic airlines, check the web page of the airline offering the low-fee ticket; you may find the same route to be $10-$20 cheaper when purchased on-line directly from the airline. When purchasing your ticket, remember that the first and last names on your airline tickets must match your name EXACTLY as it appears in your passport (if traveling internationally) or on your unexpired driver's license (if traveling within the U.S.). If your credit card includes travel insurance, consider purchasing your airline ticket using your credit card. When you receive your tickets, check the dates and times listed on all of your tickets to be sure they are accurate. Also check to make sure that the first and last names on your airline ticket match the first and last names in your passport (if traveling internationally) or on your unexpired driver's license (if traveling within the U.S.). You do not need to include your middle name on your airline ticket even if this appears in your passport or on your driver's license.

airplanebulletAdditional Health & Safety Resources

airplanePointer UW Oshkosh Course Enrollment (for courses you'll take AFTER return)

While away, don’t forget to register for the UW Oshkosh courses you plan to take upon return as soon as your enrollment period opens! Wisconsin law protects student information from being shared with others. This means that course registration must be done by you, unless you arrange in advance for someone else to register for you. Know your registration date before you leave!

Talk to your academic advisor about registering for courses BEFORE you leave so that you have someone to contact who understands your situation if problems arise. It's helpful if your advisor knows where you are going, when you will be gone and what courses you will be transferring back to UW Oshkosh.

NOTE: TitanWeb is down every night - perhaps the middle of the day where you are!

UW Oshkosh Interim

If you return from abroad in time for UW Oshkosh interim courses, it is important to note that although you may take a UW Oshkosh interim course, you will pay additional tuition for the credits earned over the interim period. This is because on exchange programs each student pays tuition to his/her home institution ON BEHALF OF AN INCOMING STUDENT FROM THE HOST COUNTRY. In return, students coming to UW Oshkosh from abroad pay tuition for you. Therefore, the tuition you pay will cover your exchange partner's tuition and fees during the regular semester and interim; it will not cover YOUR tuition and fees during the regular semester or during interim at UW Oshkosh.

airplanePointerVisit the Student Health Center or Your Healthcare Provider

The student health center offers the most frequently used immunizations, and can get others on order with advance notice, at lower fees than travel clinics and other healthcare providers. Make an appointment with the student health center (424-2424), a Travel Health Clinic (listings for Aurora available through International Travel Clinic) or your healthcare provider at least 6 weeks before leaving for a foreign country. Some immunizations must be administered over time in order for them to be effective. You will be asked to provide information on your specific destination/s (within each country), date of departure, length of stay and childhood immunizations (bring a copy of the actual record, if possible) either when making the appointment or during your visit.

Travel to an unfamiliar environment can increase stress levels; honestly evaluate your mental health in relation to support systems you can reasonably maintain while studying abroad. If traveling to a developed country, consider setting up an e-mail and phone-support system with friends and family before you leave. Keep in mind that some study abroad sites have very limited means of communication.

The Student Health Center can also provide certification of physical and mental health if needed to apply for a visa. Take care of all dental work, eye exams, and other things which may be offered at a different level of quality or standard of care efore you leave for abroad.

airplanePointerFind English-speaking Doctors

U.S. embassies often maintain lists of English-speaking doctors by city. For a list specific to your destination, find the embassy or consulate nearest your destination city using the link above, click on "American Citizen Services" and look for a "medical" list.

airplanePointerCheck Department of State Country-specific Information, Travel Alerts & Travel Warnings

The U.S. Department of State Bureau of Consular Affairs regularly publishes country-specific information, travel alerts and travel warnings; U.S. embassies abroad publish messages for U.S. Citizens and emergency messages for U.S. Citizens.

  • Country-specific Information includes health conditions and crime and security information. If an unstable condition exists in a country that is not severe enough to warrant a Travel Warning, a description of the condition(s) may be included under an optional section entitled "Safety/Security.
       
  • Travel Alerts are issued to disseminate information about short-term conditions, either transnational or within a particular country, that pose significant risks to the security of U.S. citizens. Natural disasters, terrorist attacks, coups, anniversaries of terrorist events, election-related demonstrations or violence, and high-profile events such as international conferences or regional sports events are examples of conditions that might generate a Travel Alert.
       
  • Travel Warnings are issued when long-term, protracted conditions that make a country dangerous or unstable lead the State Department to recommend that Americans avoid or consider the risk of travel to that country. A Travel Warning is also issued when the U.S. Government's ability to assist American citizens is constrained due to the closure of an embassy or consulate or because of a drawdown of its staff.

  • Message for U.S. Citizens is used to disseminate information about routine topics such as voter registration, income tax season, new passport procedures, and other non-security issues of interest to the local U.S. citizen community.

  • Emergency Message for U.S. Citizens is used to inform U.S. citizens about events or threats that can affect their personal security.  This includes demonstrations, civil disturbances, natural disasters, terrorist attacks, and other breaking events.  Whenever the Department revises the Worldwide Caution or issues a Travel Alert or Travel Warning for a country or region, posts (Embassies or Consulates) will also disseminate it with an Emergency Message for U.S. Citizens. To ensure that you receive these messages, register on the State Department's Smart Traveler's Enrollment Program (STEP).

airplanePointerSmart Traveler's Enrollment Program (STEP)

The Smart Traveler's Enrollment Program (STEP) is a free service which allows you as a U.S. citizen to record travel details which help the U.S. Embassy or Consulate abroad locate you when you need them the most.

All UW Oshkosh students traveling abroad are required to (and responsible for)
completing the registration at
https://travelregistration.state.gov/ibrs/ui/.

The UK, Canada, New Zealand and Japan have similar systems for their nationals.

airplanePointerReturn Home

Know how early you must arrive at the international airport in order to get through security in time; every airport has its own rules. If traveling on a faculty-led program, your faculty leader will let you know what time your group will meet to leave for the airport.

Airport exit fees are often, but not always, included in the cost of your airline ticket. Know whether you must pay these at the airport and in what currency so that you don't exchange all of your money back into U.S. dollars too soon. Ask your program leader or check your guidebook or the  U.S. State Department's Country-specific Information (http://travel.state.gov/)  for your destination for more information.

This page was last updated on: March 21, 2014