University of Wisconsin Oshkosh
Office of International Education (OIE) WEB GUIDE
Location: Osnabrück - Germany
Dates: mid-Aug to early Feb; early Feb to early July
Courses: courses taught in English or German; intensive German
Accommodation: dorms, hostels or apartments
Program Model: Direct Enroll through a Provider
Contact: Dr. Alexander Kovzik, Sage 2477, 424-0178
Dr. Marianne Johnson, Sage 2414, 424-2230
Study in German or in English
at Hochschule Osnabrück.
Complete paid or unpaid internships.
Osnabrück, in the federal state of Lower Saxony, is in a university town with a medieval town center close to the Dutch border, Amsterdam, Hanover, Hamburg, and Berlin.
Hochschule Osnabrück (HO)
Hochschule Osnabrück is a university of applied sciences with a strong international focus. 15% of the 8,000-student population has foreign nationality, its business programs rank in the top ten nationally and it is distinguished for promotion of student mobility abroad. FHO has two campuses. One is in Osnabrueck city and the other, Lingen Campus, is on the Dutch border 80 km from Osnabrueck.
Faculty of Business Management and Social Sciences
Students on this exchange enroll in courses offered through the Faculty (department) of Business Management and Social Sciences. This faculty offers full undergraduate and graduate programs in English as well as individual courses in English for visiting students. A hallmark of study through HO, students will find close contact between students and professors and professors with professional experience in business and industry.
Your assigned buddy can help your transition to living & studying in Germany. Your buddy can pick you up from the Osnabrück train station and give travel tips, help you move in and move out, answer questions about the university and more.
- Join OS is a city-wide organization joining German and international students from all local universities.
- VAMOS e.V. is for students interested in event management.
Exchange students may join competitive and recreational sporting activities through the Centre for Sports.
Support System at HO
The central International Office at Hochschule Osnabrück is responsible for international relations and programmes on a university level and organizes German language winter and summer schools prior to the start of each semester.
In addition to the HO central international office, the Faculty of Business Management & Social Sciences offers pre-semester orientation and on-going support services to its visiting students through the International Faculty Office (IFO). This office offers services to students, faculty and staff; "faculty" in its name refers to "department" rather than to professors. Staff and lecturers of the Faculty of Business Management and Social Sciences and of the IFO assist students in study-related and personal matters in order to facilitate rapid integration into a new social environment. They also organize cultural programming, international conversation groups and English movie evenings. Support is offered both before arrival and during the experience. IFO Support Staff can be contacted directly by students interested in the HO exchange even before applying through UW Oshkosh.
If you are considering studying in Germany and/or have questions about what it's like, the Young Ambassadors (undergraduate students from North America who have recently studied in Germany) are there to help! Find someone who studied where you want to go or who specializes in your field and ask them whatever you want to know about study or research in Germany!
Host Institution Enrollment
Before committing to an exchange program, applicants must spend time looking through the course selection available at the host institution. Not all HO courses are open to visiting exchange students. Use the Course Catalogs to view the full list of courses open to visiting students. Use the Module Descriptions to see course descriptions; courses listed on the Module Descriptions pages are not open to visiting exchange students if not also listed in the course catalog linked from above.
Courses listed in the Course Catalogs are taught in German, unless otherwise specified. Look at the fine print at the bottom of each course list to see which courses are taught in English, and during which semesters. HO offers its courses in English through the Faculty (Department) of Business Management and Social Sciences.
German Language Courses
German language courses are not required, but both HO and the OIE highly recommend that students take at least one.
For an additional fee, students may enroll in the winter intensive German bridge program or the summer intensive German bridge program just before the start of each semester. These programs include general language training or business language training, visits to manufacturing and service companies and planned day trips.
During the semester, students may enroll in German language courses.
HO also offers Preparatory Courses in intensive German for students at the beginning level during each semester; these courses also carry an additional fee.
These are optional, five-day study trips, projects or business games offered once every semester (in May and November). During this time no regular lectures are given.
UAS7 Study & Internship Program (SIP)
*** Deadline for SIP program is typically on/around February 15.
Students interning through the SIP are awarded substantial scholarships and paid internships in return for spending a minimum of 12 months studying and interning in Germany. The experience includes participation in an intensive German language bridge program before the start of the fall semester, study over the fall semester and a six-month internship in a company or research institute in Germany over spring. The program also includes visits to companies and other sites of interest.
HO is one of seven universities of applied sciences offering the SIP. To apply to the SIP, send application documents directly to the DAAD New York office listed on the SIP web site. Let UW Oshkosh OIE staff know that you have applied for a SIP award so that we can advocate on your behalf with our partners at HO.
These internships must also be pre-approved by HO; pre-approval can take place during the fall semester of study.
Click here for more information.
Other Internship Options
The Career Center on the HO campus assists students looking for internship placements in English. These internships MUST be pre-approved by FHO.
Course enrollment is completed through the host institution during orientation after arriving abroad. All participants will be enrolled in courses at the host institution and will transfer those courses back to UW Oshkosh at the end of their studies.
HO requires that all exchange students enroll only in courses as listed on their Learning Agreement (see "Apply"). Visit the International Office at HO to make changes to your Learning Agreement BEFORE taking a course which is not already on your list. Any course which is not on the Learning Agreement will NOT be included on the official transcript.
Course and Credit Transfer
When you study abroad/away on a program which does not grant UW Oshkosh credit, you may request that your courses be transfered to UW Oshkosh at the end of your program by soliciting prior approval for course and credit transfer. Transfer without prior approval IS NOT AUTOMATIC and IS NOT GUARANTEED.
Follow the instructions on theTransfer Credit Prior Approval formto have your courses pre-approved for transfer.
To Complete Your Course Transfer
Before you depart from abroad, you must request that your host institution send your transcripts directly to the Transfer Student Coordinator in the UW Oshkosh Admissions Office. Do not send your transcript to the Office of International Education. The UW Oshkosh OIE cannot request transcripts on your behalf and you cannot receive credit at UW Oshkosh without the official transcript.
Transfer Student Coordinator
University of Wisconsin Oshkosh
800 Algoma Blvd
Oshkosh, WI 54901
NOTE: When the Transfer Student Coordinator receives your transcipt, it will be matched to the Transfer Credit Prior Approval Form you completed during the application process for your program. If you did not take the courses you listed on your prior approval form, there is no guarantee that your courses will transfer. If you took courses which won't transfer, this will retroactively affect your full-time status as reported by UW Oshkosh and may affect your financial aid.
You should consider ordering a copy of your host institution transcripts for yourself if possible.
Scheine - FORGETTING THIS STEP COULD MEAN NO COURSE TRANSFER!
Make sure that for every course you take, you arrange to earn/receive a "Scheine". This is proof that you have completed the course requirements and are entitled to credit. A Scheine can be obtained by writing a paper, taking a test, doing an oral report, etc. How you earn a Scheine will vary by instructor--make sure you ask and be proactive with professors. They are typically not as "forward" in assisting students as US professors--a cultural difference. Toward the end of your semester, you must collect your Scheine from each professor and then submit them to the International Office in Germany. You will then need to have the Auslandsamt print out a transcript for you and send both it and the Scheine to the UW Oshkosh Admissions office to complete the credit transfer process.
NOTE: Transcripts in Germany can only reflect what is in the “Scheine”. If you do not earn or collect “Scheine” AND submit them to the International Office, your courses WILL NOT appear on your transcript. Issuing a “Scheine” after you have returned to Wisconsin is impossible.
Study Abroad and Graduation
At HO, grades are posted and transcripts are issued long after the semester ends (April for fall/winter semester and October for summer semester). If you plan to graduate at the end of your semester abroad, notify the OIE at UW Oshkosh BEFORE YOU APPLY so that we can discuss your graduation dates.
DPI Study Abroad Requirement for Foreign Language Teachers
College of Education & Human Services students planning to teach a foreign language after graduation must meet the DPI requirement for study abroad and must have a completed Certificate of Residency. For more information, visit the Department of Foreign Languages and Literatures Office on the third floor of Radford.
The "Full Estimated Cost of Participation" includes your Program Fee (the amount due directly to UW Oshkosh), your airfare and other expenses related to your participation on this program.
Full Estimated Cost of Participation:
Fall 2013: $11,110
2013/2014 Academic Year: $19,560
2013/2014 Study Internship Program: $7,510
Spring 2014: $11,050
As part of the application process for this program, you are required to review, sign and submit the "Full Estimated Cost of Participation" worksheet for your program. The worksheet includes all of the cost details for your program and is linked from STEP III of the "Apply" section of this guide.
Students are typically placed in furnished single rooms in student flats (shared apartments) belonging to Studentenwerk Osnabrück. Flats are scattered around the city (locations/descriptions for accommodation); German universities typically do not have Residence Halls such as those found on university campuses in the U.S.
UW Oshkosh students apply for accommodation by submitting the Faculty of Business Management and Social Sciences International Office accommodation request form (see "Apply" below) to the UW Oshkosh Office of International Education. Once your participation on the exchange program has been approved, you can secure housing by forwarding a refundable housing deposit directly to HO.
You'll make your rent payments by direct deposit. After arriving in Osnabrück your Buddy or someone from the International Office will assist you in setting up a local bank account.
If you arrive in Osnabrück before your housing contract begins or leave after it ends, you will need to find accommodation in a local hotel or hostel.
Two staff in the Faculty of Business Management and Social Sciences International Office provide accommodation support service:
Housing Officer: Anne Rullert
Room CN 0207
Housing Assistant: Student Tutor
Room CN 0214
Phone +49 (0) 5 41/9 69-30 72
Fax +49 (0) 5 41/9 69-34 78
The Faculty of Business Management and Social Sciences International Office rents flats directly from the Studentenwerk Osnabrück, a student union charged with offering accommodation services, meal services and social activities.
Accommodation services through the Studentenwerk include
- "Residence Tutors", who help their fellow international students find their way around in the new environment.
- Counseling, especially as students navigate transitions into a new culture
Alternatively, students may apply directly to Studentenwerk Osnabrück for housing.
In Osnabrück, students may purchase some meals from four student diners and eight student cafeterias at government-subsidized rates. All flats have kitchen facilities, where students make meals on their own.
Review the estimate for the amount of money you should bring to cover meals in the Full Cost of Participation worksheet. It is not reasonable to think that you can save money by spending less than the food estimate provided by the OIE! This estimate is meant to be the BARE MINIMUM in relation to your particular destination!
At a minimum, eligible students on student exchange and direct enroll programs have a minimum G.P.A. of 2.5, are in good standing, and may come from any academic discipline. Students who will study in a foreign language must also meet proficiency requirements as listed on each program's web page. Students with a GPA below 2.5 should contact the OIE before applying. In some cases, partners abroad will accept applicants with a slightly lower GPA. As part of the application process, your disciplinary file will be reviewed. If you have a campus disciplinary file, this will be taken into consideration when determining your eligibility.
Courses are offered in both
German and in English. While there is no German language requirement
for students studying in English, it is highly recommended that exchange
participants complete at least German 110 at UW Oshkosh in advance
of their semester abroad. Students planning to study in German will
be required to submit evidence of German proficiency.
If you have a disability that requires reasonable accommodation, it is best to consult with disability services on the UW Oshkosh campus at least a few weeks prior to the study abroad application deadline. If this isn’t possible, consult with disability services as far in advance as possible or by the study abroad application deadline. If you are a student on another campus, please consult your own disability services office first and then ask that office to contact the UW Oshkosh disability services office at (920) 424-3100. Additional information on traveling with a disability is available from Mobility International U.S.A.
Inability or failure to attend class prior to or following your program abroad may affect your ability to participate, course grades and/or ability to receive and use financial aid.
- There are no pre-/post-travel class dates for this program.
Before You Apply
- Write the deadline for completing the On-line Study Abroad Orientation - AND the date on which you must attend your Program-specific Orientation - in your calendar. Failure to complete orientation will affect your ability to participate.
- Write all payment deadlines in your calendar.
If you aren't the person who will be making payments, share this information with the person who will be.
- Understand how seats are assigned on study abroad programs.
Seats are assigned based on eligibility criteria provided applicants meet the application deadlines.
This means that you may be conditionally admitted following completion of steps I & II, but NOT receive a seat if you then fail to complete STEP III on time.
If you are on the waiting list, you may receive a seat if applicants who have been conditionally admitted have not completed STEP III by the deadline.
HO does not send the official acceptance email to the OIE, but directly to each student. Therefore, the student is the only person who will be notified. It is the student's responsibility to notify the OIE when in receipt of this email.
STEPS I & II: last Friday in February by 12:00 pm.
STEP III: 1st Friday of March by 12:00 pm.
Spring Semester Programs
STEPS I & II: 1st Friday in October by 12:00 pm.
STEP III: 2nd Friday in October by 12:00 pm.
Fall Semester Programs
STEPS I & II: 2nd Friday in March by 12:00 pm.
STEP III: 3rd Friday in March by 12:00 pm.
Application STEPs & Application Checklist
Complete the three steps below in order, or work on all three steps simultaneously. Check off items as you SUBMIT them to the Office of International Education.
|Complete the on-line study abroad/away application.|
|Print the application packet and sign where appropriate.|
|Pay the UW Oshkosh application fee
($100 for in-state residents and $200 for out-of-state residents) per the instructions in the application packet and turn in your receipt to the OIE. If you have mailed the application fee to the Cashier's Office, notify the OIE so that OIE staff can contact the Cashier's Office for confirmation.
|Print an unofficial copy of your university transcript
Highlight course prerequisites (if applicable) and final GPA.
To print your transcripts, EITHER copy and paste your transcript from TitanWeb into Word and print OR follow these instructions:
1) Open your transcript in TitanWeb using Internet Explorer.
2) Highlight all of the information in your transcript.
3) Go to "print preview"
4) Click on "as selected on screen"
5) Change the orientation to "landscape"
|Credit Overload Form
Complete and submit to the OIE ONLY IF you will exceed the maximum credit limit for the semester.
|Special Student Form for Undergraduate Admissions
Complete and submit to the OIE ONLY IF you are not a student at UW Oshkosh OR if you are not a student at all.
|Graduate Registration Form and Graduate Special/Non-Degree Information Form
Complete and submit to the OIE ONLY IF you are not in a Graduate program at UW Oshkosh and want to earn graduate level credit, or if you are in a Graduate program at UW Oshkosh and want to earn undergraduate level credit.
|Submit the Disciplinary Clearance Form
Complete ONLY IF you are a student at a university or college OTHER THAN UW Oshkosh. Submit this form to the appropriate office on your HOME campus; request that the office on your HOME campus submit the form directly to the UW Oshkosh OIE by the deadline for this step of the application process.
Program-specific Application Materials/Requirements:
|Review, sign and submit the
Fall 2013 Full Cost of Participation worksheet
2013/2014 Academic Year Full Cost of Participation worksheet
2013/2014 Study/Internship Full Cost of Participation worksheet
Spring 2014 Full Cost of Participation worksheet.
|Edit the "medical" and "medical III" sections of your on-line study abroad application to ensure that every question is complete. Each and every question must be answered, even if the answer is obviously "none" or "n/a"!|
|Provide proof of passport
Complete only if you will travel outside the U.S.
If you already have a passport, edit the "passport" section of your on-line study abroad application to include all requested passport details.
If you do not already have a passport, apply for one and submit a copy of your receipt to the OIE showing that you have applied.
Click here for passport forms and instructions.
|Edit the "passport" section of your on-line study abroad application to include your full name.
If you are traveling OUTSIDE the U.S., enter your full name EXACTLY as it appears on your passport or on your passport application. DO NOT GUESS!
If you are traveling WITHIN the U.S. (including Puerto Rico, Guam, American Samoa, and the U.S. Virgin Islands), enter your name EXACTLY as it appears on your driver’s license. DO NOT GUESS!
Your name will be printed on your airline ticket exactly as you enter it. If the name on your airline ticket does not match the name on your identification, you will be charged a correction fee or may not be allowed through airport security.
Program-specific Application Materials/Requirements:
None for STEP III
Step IV (post-application deadline)
|Registration for Admission as a Visiting Student
For students who will take Business or Social Science courses only. Apply immediately following acceptance into the program by UW Oshkosh.
Complete Hoschschule Osnabrueck Admissions forms in the following order. All materials/forms are available from the link above.
|Registration for Admission as a Visiting Student
For students NOT taking Business or Social Science courses. The application process differs for each college within Hochschule Osnabrueck. Contact the UW Oshkosh OIE for the process for your intended college.
|Apply for and Confirm Housing|
Log in to your on-line study abroad/away application to see the status of your application; this is explained in the the upper right-hand corner of the screen.
Use the "application status" tab on your on-line application to check for missing application materials. Because our on-line application system is unable to generate application materials lists which are specific to each individual study abroad program, missing "program-specific" materials aren't outlined on the system. Use the check boxes above to keep track of forms you've completed and then to track forms you've submitted to the OIE.
"Add Comment" vs. UW Oshkosh email
Prior to completing a study abroad application, OIE staff will correspond with you via your UW Oshkosh email account.
After completing the first step of the study abroad application process, which is done on line, you'll mainly communicate with the OIE via this same application. This allows all staff in the OIE to review questions or issues even when the primary staff member working with you is out of the office.
To ask or respond to a question, log in to your application and click on "Add Comment". Comments are emailed to you and to firstname.lastname@example.org and are saved in the application "history".
Communication to groups will be via UW Oshkosh email.
To avoid having our messages to you end up in the cyber trash, if you do not have a UW Oshkosh email address you must use your work or university email address. The OIE will not accept hotmail or yahoo addresses under any circumstances.
I've never used my UW Oshkosh email address before. How do I do this?
See http://www.uwosh.edu/titanapps for instructions. For help, call (920) 424-3020.
You are subject to the withdrawal and refund policy which you signed (or will sign) when you applied to a UW Oshkosh-sponsored study abroad program. Because this is a financial contract between you and the university, it is in your best interest to read this if you haven't already!
If at any time in this process you decide to withdraw, you must formally request to withdraw following the OIE Withdrawal Process.
Program Cancellation by UW Oshkosh
If a program is cancelled by UW Oshkosh, you will receive a full refund.
Using financial aid to cover some or all of your costs? See our detailed financial aid information.
Fall Semester Programs
- First Payment of $1,000 (or full fee if the total due to UW Oshkosh is less than $1,000) is due the last Friday of April.
- Final Payment is due the last Friday of July.
- Tuition payment deadline is the same as the normal university tuition payment deadline for this term.
Spring Semester Programs
- First Payment of $1,000 (or full fee if the total due to UW Oshkosh is less than $1,000) is due the last Friday of October.
- Final Payment is due the first Friday of December.
- Tuition payment deadline is the same as the normal university tuition payment deadline for this term.
- First Payment of $1,000 (or full fee if the total due to UW Oshkosh is less than $1,000) is due the last Friday of March.
- Final Payment, including all related tuition fees, is due one month before the trip departure date.
First Program Fee Payment
Your emailed study abroad acceptance letter (the one that says that you have been officially accepted to participate) includes a link to a statement for your first payment. This statement will not be sent to you in any other way. No one else will receive this statement or a copy of your bill; no further reminders will be sent. It is your responsibility to make payments according to the payment deadlines; you will need to forward your statement to the person who pays your bills if you are not that person!!!
The initial Program Fee Statement is also provided here. You can use this copy or the copy included in your acceptance letter (they are identical) when paying your fees.
Second Program Fee Payment
You will receive a link to a statement for your second payment VIA EMAIL from the Office of International Education just prior to the second payment deadline. Some programs have been advertised using a range of fees; if this is the case, you must plan to cover fees at the top end of the range until you receive your second statement. This statement will indicate whether there have been cost savings due to increased participant numbers, exchange rates, etc. and, therefore, a reduced program fee.
If your program includes a required tuition payment IN ADDITION TO YOUR PROGRAM FEE, this will be clearly indicated on the Full Cost of Participation Worksheet linked within the "Apply" section of this guide.
For interim programs, follow the program fee payment deadlines ($1,000 total due by the first deadline date, the remaining tuition and program fee due by the final deadline date).
For semester & summer programs, tuition will be billed by Student Accounts just before the term at UW Oshkosh begins, just as it normally is. It is your responsibility to make payments according to the normal university tuition payment deadlines.
Payment by Cash or Check
All payments by cash or check must be accompanied by a copy of your program fee statement. Make checks payable to “The University of Wisconsin Oshkosh” and write “Study Abroad” in the memo section. Pay fees at the Cashier's Office on the second floor of Dempsey Hall or mail your check to: Cashier's Office, UW Oshkosh, 800 Algoma Blvd, Oshkosh, WI 54901. Cashier office hours: Mon – Fri 8:30-4:00 (8:30-3:00 the day after Thanksgiving).
Payment by Credit Card or E-check
Payment by MasterCard or American Express carries a 2.5% convenience fee and can be made through TitanWeb http://www.uwosh.edu/tw/. E-checks carry a fee of $0.50 per transaction.
Payment by Financial Aid, Grant, Scholarship or External Loan
Submit the "Notice of Financial Aid Award for Study Abroad" form to Student Accounts by the first payment deadline. Students who plan to to cover some costs on their own and remaining costs using financial aid, grants or scholarships must pay costs not covered by aid/loans/scholarships, up to $1,000, by the first payment deadline.
For UW Oshkosh students, financial aid will automatically be applied toward study abroad-related fees on your student account. If you are a student elsewhere, you may need to pick up your change check from your home campus, cash the check, and send payment to UW Oshkosh.
Once your "Notice of Financial Aid Award for Study Abroad" form has been submitted, a "positive service indicator" will appear on your record indicating that financial aid will be paying your study abroad program fees. This should not prevent you from doing anything except printing transcripts.
WorkingStudents may complete paid or unpaid internships through the UAS7 Study & Internship Program (SIP) or on their own. Internships MUST be pre-approved by FH Osnabrück; applications for the SIP program MUST be made through the UAS7 office in New York.
Students are also allowed to work (without completing an internship for credit) up to 180 half days per year. The maximum number of working hours is generally restricted to 20 hours per week. (information current as of September 2008)
Students are required to follow German laws related to working while studying on a student visa. You must be aware of these laws and take care of any required paperwork before working/seeking employment.
Mode of transportation: participants find their own way to the U.S. departure airport
Carry approximately €350 (about US$500) in cash to cover transportation fees to FHO from the local airport and living costs for the first few days, including your first month's rent.
Participants arrange and pay for airline tickets on their own. DO NOT purchase these until you have been officially accepted into the program by the HOST university. Information on finding and booking airline tickets is available elsewhere in this guide.
Review the web site/s of your arrival airport and print any information/maps available to you; carry these with you when you travel. Pre-plan your route from your arrival terminal to the bus stop, train station or other form of transportation you'll use to get to your program site.
the Netherlands - Schiphol International Airport
Students who make arrangements with their Buddy far enough in advance may be met at the train station in Osnabrück (there is no greeting service from the airport).
The Faculty of Business Management and Social Sciences is located on the Westerberg (Caprivi) campus.
Travel to your accommodation or a local hotel from Osnabrück airport is approximately 30 minutes by car. Students who have not traveled abroad on their own previously should consider taking a taxi. Students who are comfortable traveling independently may consider using public transportation.
Alternatively, experienced travelers with not-too-much luggage may choose fly in to Schiphol airport in the Netherlands, just a few hours by train from Osnabrueck.
The academic year is divided into two semesters, each preceded by intensive German language courses.
1st Semester (Winter) 2nd Semester (Summer) Intensive German Begins mid-August early February Intensive German Ends mid-September late February Orientation several days just prior to the start of the semester several days just prior to the start of the semester Course Registration during orientation during orientation Semester Begins mid-September early March Semester Ends/Exams Begin mid-January mid-June Exams End early February early July
For exact dates, see the HO academic calendar.
A visa is an endorsement or stamp placed by officials of a foreign country on a U.S. passport that makes it possible for the bearer to visit that foreign country. U.S. citizens in possession of a valid passport do not need to apply for a visa to enter Germany to complete an internship. U.S. citizens planning to intern in Germany do need to apply for a Residence Permit (work permit) prior to entering Germany.
Residence Permit (study)
All students who plan to study in Germany for 91 days or longer must apply for a Residence Permit following arrival in Germany. See the Hessen Outbound Student Guide for details.
If I am on a UW Oshkosh-sponsored program, do I have insurance for medical and emergency services while studying abroad?
YES - but only during your official program dates! UW System requires all participants on UW Oshkosh-sponsored programs abroad to purchase insurance through Cultural Insurance Services International (CISI). This insurance is included in your study abroad program fee; your coverage will begin on the first day on which you are required to be in the host country and end on or just after the last day on which you are required to be in the host country.
All benefits are clearly explained on the Description of Coverage. If your program begins
- on or after May 1, 2013 - April 30, 2014, you will be covered under the insurance policy for 2013/2014 PLUS Comprehensive Security Evacuation Insurance.
- on or after May 2, 2014 - April 30, 2015, you will be covered under the insurance policy for 2014/2015 PLUS Comprehensive Security Evacuation Insurance.
Are there additional insurance requirements?
In addition to CISI, all students studying through an Australian, German, Japanese or New Zealand university are required by the foreign government to carry additional health insurance and our partner in Canada (UNB) requires additional health insurance. You will receive instructions and the necessary paperwork to obtain your insurance card at your host university’s orientation.
- Students studying in Australia must purchase "Overseas Student Health Cover (OSHC).
- Students studying in Germany and New Zealand must purchase health insurance offered through individual universities.
- Students studying in Japan must join the National Health Insurance (NHI) system.
- Students studying at UNB in Canada must purchase UNB's international student health insurance.
How do I access information about my CISI coverage and print my insurance card?
Instructions on accessing information and printing your insurance card, among other things, are available from the myCICI portal. Use the CISI Participant Portal to
- View, print and email your
- Consulate letter (if you are applying for a visa to enter a foreign country, you may need this),
- Claim form (submit this directly to CISI)
- Access travel-related sites.
- Research country specific information.
- Access a personal security assistance website.
- Extend your coverage (prior to or following your program dates).
I will arrive abroad prior to my official program start date and/or will return after my official program end date. Do I need to extend my insurance coverage if I'm on a UW Oshkosh-sponsored program?
YES! If you don't extend your insurance coverage, you won't be covered. Follow the instructions to extend coverage in the myCICI portal. You must pay for the additional coverage directly to CISI at the time that you request the extension.
Can I use my personal health insurance plan without purchasing additional insurance for travel abroad?
If studying on a UW Oshkosh-sponsored Program, no. UW System does not allow for the exemption of any participant for any reason.
If you are studying through a program not sponsored by or affiliated with UW Oshkosh, sickness and accident coverage while in a foreign country may be included in your personal health insurance plan, but it is rare for personal health insurance plans to cover medical evacuation, security evacuation, repatriation or emergency medical reunion. BEFORE you travel you should be familiar with the type of coverage you have and the steps you need to take in order to use your policy abroad. If you are not satisfied that you have sufficient coverage abroad, you can purchase a temporary policy.
My insurance company requires me to be a full-time student in order to take advantage of a lower premium. Will study abroad affect my ability to keep this premium?
Your insurance company may require you to be a full-time student in order to take advantage of lower premiums. IF you are NOT enrolled in classes at UW Oshkosh for a full semester (i.e. you are transferring credits back to UW Oshkosh at the end of your study abroad program), AND you are NOT enrolled for full-time credit through another accredited U.S. institution, this may affect your premiums. Information on your enrollment status is automatically extracted from UW Oshkosh records and sent to a Clearinghouse, which many insurance companies monitor. You will show up in the Clearinghouse as “not enrolled” at UW Oshkosh IF you are not enrolled for courses AT UW OSHKOSH, and your premiums may be affected.
In order to avoid problems, contact your insurance company BEFORE leaving for your study abroad destination. Your insurance company will either give you a form or a list of information which they need. You can fax this form/list to the institution abroad for verification of full-time status while studying there.
Please note that if you are on Academic Leave of Absence, you are being reported by UW Oshkosh as "not enrolled."
What are some insurance supplements or alternatives?
- If you need comprehensive security evacuation insurance, Global Rescue and International SOS both offer to individuals.
- At $22, the International Student Identity Card (ISIC) is a popular option for students. The ISIC can be purchased on line; policy details are available from the link above. To call STA Travel: 1-800-329-9537 (menu option “Student, youth and teacher identity cards”). A second option is to search on the internet or contact your local travel agent. There are many other insurance companies that will cover you during your time abroad.
What are medical evacuation, security evacuation, repatriation and medical reunion?
Medical evacuation, security evacuation and repatriation benefits cover the insured when the insured is moved to a location outside of the host country or returned to the U.S. because a medical condition cannot be treated locally, because of a security risk at the site abroad or because of the death of the insured. Medical reunion benefits cover a family member who travels to the location where the insured is undergoing medical treatment. If you have medical reunion, identify one or more family members who have a valid passport as your emergency contact. Anyone not holding a valid passport will need to apply for one before being able to take advantage of emergency medical reunion.
Is the insurance offered through CISI sufficient?
CISI insurance is not comprehensive. It is each participant's responsibility to review the policy for sufficient coverage. If you feel that coverage is insufficient, purchase additional coverage through your insurance agent. Do not cancel your health insurance policy in the U.S. while you are gone. In most cases, your international policy will cover you while you are gone and/or bring you back to the U.S., but once you return, your domestic policy will need to provide coverage.
In a life and death emergency ABROAD
U.S. Department of State Citizen Emergency Center (1-202-647-5225) will relay messages to the foreign Embassy. Embassy personnel may try to locate your student, pass on urgent messages and, consistent with the Privacy Act, report back.
To reach your student directly
If your student is staying in a hotel, use the hotel contact information listed on the web page for your student's program. The Office of International Education cannot give out private residence or homestay phone numbers unless authorized in advance by the student, but we will contact your student for you in an emergency.
To reach someone at UW Oshkosh during office hours (7:45 a.m. - 4:30 p.m. M-F)
Office of International Education Phone: 1 (920) 424-0775
Jenna Graff: Director, Office of International Education - email@example.com
Kelsey McDaniels, Study Abroad Advisor - firstname.lastname@example.org
Emily Hoffmann: Hessen & NSE Advisor - email@example.com
Mary Reinke: Program Manager - firstname.lastname@example.org
Sarah Christensen : International Student Advisor - email@example.com
Office of International Education Fax: 1 (920) 424-0185
Office of the Associate Vice Chancellor Phone: 1 (920) 424-1410
Office of the Provost & Vice Chancellor Phone: 1 (920) 424-0300
To reach someone at UW Oshkosh outside of normal office hours
University Police: 1 (920) 424-1216
To reach an on-site local contact, IN AN EMERGENCY ONLY.
Faculty of Business Management and Social Sciences
International Faculty Office
P. O. Box 19 40
D-49009 Osnabrück, Germany
Fax: 0049 (0) 541/969-3010
To help you prepare for your travel experience away, we'll begin with an orientation through which we'll share information on topics such as course registration & enrollment, flights, itineraries, housing, meals, emergency contacts, financial planning, program withdrawal, health & personal security, and travel.
Your orientation consists of:
- required reading materials
- required on-line presentation
- orientation quiz submitted to the OIE
- optional in-person Q&A
- in-person orientation with program leaders or department advcoates (These may be required or optional, or may not be offered for your particular program; check your program web guide and/or with your program leader for more information.)
The orientation deadline for fall interim & spring semester programs is the 2nd Friday in November.
The orientation deadline for for spring interim, summer and fall semester programs is the 2nd Friday in April.
- Participants who do not complete the orientation requirements prior to the orientation deadline will be removed from their programs. The withdrawal & refund policy will apply.
- Share the this orientation with parents, spouses, and/or other family members who may also want to review the orientation. The orientation is open to anyone who would like to participate.
UNDER NO CIRCUMSTANCES MAY A FAMILY MEMBER COMPLETE THE ON-LINE ORIENTATION FOR YOU.
Before beginning your on-line orientation, review the materials listed below; you will refer to these materials during the on-line orientation. Share these materials with interested family members.
- Orientation Notes
These notes supplement the on-line orientation. Print these and review as you watch the orientation.
- Hochschule Osnabrück Handbook for International Students
- Time Zone: Germany
- Highlighted version of the CDC for Germany (last updated 10/29/13)
- CISI Health Insurance Policy
- CISI Security Evacuation Policy
- U.S. State Department Country-specific Information
- Up-to-date Country-specific Information for Germany, including links to other Department of State-generated advisories.
- Highlighted Country-specific information for Germany (last updated 10/29/13)
- U.S. State Department Special Warning About Drug Offenses Abroad
- U.S. State Department Worldwide Caution
- Transportation Security Administration Prohibited & Permitted Items
- Transportation Security Administration 311 Rules
- Carry-on, Checked and Excess Baggage Restrictions on: Refer to the website of the airline on which you ultimately book your ticket.
- Packing List
- Emergency Communication Form
- Withdrawal & Refund Policy; Uniform Statements of Responsibility
Schedule approximately 90 minutes to focus on your on-line orientation.
To access the on-line orientation
- Open the study away orientation in PowerPoint.
- Click on the "Slide Show" tab along the top menu.
- Click on the "Custom Slide Show" menu item.
- Choose your program.
Orientation Quiz - REQUIRED
Complete your orientation requirement by submitting this orientation quiz to the Office of International Education by the orientation deadline.
Program-specific Orientation - REQUIRED
All participants are required to complete the in-person program-specific orientation. This orientation covers topics not already covered in the on-line orientation and focuses on topics about which participants will have questions and will need clarification.
Participants who do not complete in-person program-specific orientation will be removed from their programs. The withdrawal & refund policy will apply.
Your in-person program-specific orientation will be held on
- Mandatory Site Specific Orientation for Fall Interim & Spring Semester students studying in Germany - Thursday, November 7, 2013 from 4-5 pm in Dempsey 202.
- Mandatory Site Specific Orientation for Summer and Fall Semester students studying in Germany - Monday, April 7, 2014 from 3-4 pm in Dempsey 202.
In Person Q & A - OPTIONAL
Following completion of the on-line orientation, participants are invited to attend an OPTIONAL, in-personQ & A session on:
- Fall Interim & Spring Semester programs: Sat, 11/8/14, 9:00am-1:00pm, Location TBA
- Spring Interim, Summer and Fall Semester programs: Sat, 4/12/14, 9:00-1:00, Location TBD
Family member attendance at the Q & A session is invited and encouraged. Family members who plan to attend the Q & A session should understand that this will not replace the orientation outlined above. Family members should review the full orientation prior to attending in person.
Driving Directions to in-person Orientation: From highway 41, take the highway 21 exit east into Oshkosh (from the south, take a right; from the north, take a left). After crossing the bridge, take a right onto High Avenue. Parking is available in Parking Lots 15 & 32 (available from High or Algoma) or Lot 34 (available from Elmwood). You can purchase a parking permit on campus (the parking office is accessible from Lot 15) or park only in lots with a meter. Campus Map
Accommodation During In-person Orientation: Accommodation is available on the Oshkosh campus to participants & family members. To make reservations, contact Gruenhagen Conference Center at (920) 424-1106. Be sure to reference the study abroad orientation when you call.
Culture & Key Facts
- What’s Up With Culture? On-line training resource for study abroad
- Issue Briefs – understanding issues as a means to connect with people
- Culturegrams –4-page reports on history, religion, greetings, etc. ($)
- StudyAbroad.com Handbook: exploring cultural differences, health & nutrition, safety & security, legalities & emergencies, careers, pre-departure checklist
- Atlapedia Online physical and political maps; key facts on countries of the world
- International Affairs Resources
- Travlang travel resources; signs and road rules, foreign newspapers, flags
- U.S. Department of State Country Maps
- World Factbook
- World Holiday & Celebration Calendar
- WorldWide Classroom Travel Planner culture shock, people & culture, air/bus, weather, world news and much more!
- Fodors: French, German, Italian, Spanish useful phrases and word lists
- Travlang: foreign language useful phrases and word lists with AUDIO
- Back in the U.S.A.: Reflecting on your study abroad experience and putting it to work
- Basic Concepts of Intercultural Communication
- Cross Cultural Communication: A Visual Approach
- Developing Intercultural Awareness: A Cross-Cultural Training Handbook
- Do's and Taboos of Preparing for Your Trip Abroad
- Everybody's Guide to People Watching
- Mindsets: The Role of Culture and Perception in International Relations
- Safety and Study Abroad (32 minute video)
- Study Abroad: A Parent's Guide
- Survival Kit for Overseas Living: for Americans planning to live and work abroad
- Whole World Guide to Culture Learning
This page was last updated on: March 28, 2014