University of Wisconsin Oshkosh
Office of International Education (OIE) WEB GUIDE

Hessen, Germany


Location
: 12 institutions in Hessen - Germany
Dates: fall or spring semester; see the ISU page for summer options
Courses in German: courses in all academic fields; internships
Courses in English: Social Work, Media Production, Engineering, Business, Gen Ed; internships in Social Work
Accommodation: varies by host institution
Program Model: Student Exchange
Contact: Office of International Education
Contact for Intensive German
: Dr. Elizabeth Wade-Sirabian, 920-424-0909, Radford 307

airplanebulletpointGermany

Academic Coursework

airplanePointerHost Institution Enrollment

Before committing to an exchange program, applicants must spend time looking through the course selection available at the host institution.

Hessen offers coursework in German, coursework in English, and coursework related to studying German.

Use the Hessen Outbound Student Guide to research course options available at each Hessen institution. Then, follow the instructions below to have courses in Hessen pre-approved for transfer back to UW Oshkosh.

airplanePointerCourse and Credit Transfer

When you study abroad/away on a program which does not grant UW Oshkosh credit, you may request that your courses be transfered to UW Oshkosh at the end of your program by soliciting prior approval for course and credit transfer. Transfer without prior approval IS NOT AUTOMATIC and IS NOT GUARANTEED.

Follow the instructions on theTransfer Credit Prior Approval formto have your courses pre-approved for transfer.

airplanePointerTo Complete Your Course Transfer

Before you depart from abroad, you must request that your host institution send your transcripts directly to the Transfer Student Coordinator in the UW Oshkosh Admissions Office. Do not send your transcript to the Office of International Education. The UW Oshkosh OIE cannot request transcripts on your behalf and you cannot receive credit at UW Oshkosh without the official transcript.

Transfer Student Coordinator
Admissions Office
University of Wisconsin Oshkosh
800 Algoma Blvd
Oshkosh, WI 54901
U.S.A.

NOTE: When the Transfer Student Coordinator receives your transcipt, it will be matched to the Transfer Credit Prior Approval Form you completed during the application process for your program. If you did not take the courses you listed on your prior approval form, there is no guarantee that your courses will transfer. If you took courses which won't transfer, this will retroactively affect your full-time status as reported by UW Oshkosh and may affect your financial aid.

You should consider ordering a copy of your host institution transcripts for yourself if possible.

Scheine - FORGETTING THIS STEP COULD MEAN NO COURSE TRANSFER!

Make sure that for every course you take, you arrange to earn/receive a "Scheine". This is proof that you have completed the course requirements and are entitled to credit. A Scheine can be obtained by writing a paper, taking a test, doing an oral report, etc. How you earn a Scheine will vary by instructor--make sure you ask and be proactive with professors. They are typically not as "forward" in assisting students as US professors--a cultural difference. Toward the end of your semester, you must collect your Scheine from each professor and then submit them to the International Office in Germany. You will then need to have the Auslandsamt print out a transcript for you and send both it and the Scheine to the UW Oshkosh Admissions office to complete the credit transfer process.

NOTE: Transcripts in Germany can only reflect what is in the “Scheine”.  If you do not earn or collect “Scheine” AND submit them to the International Office, your courses WILL NOT appear on your transcript.  Issuing a “Scheine” after you have returned to Wisconsin is impossible.

airplanebulletpointStudy Abroad and Graduation

Students graduating at the end of a spring semester study abroad experience must choose a summer graduation date. Summer graduates may walk in the December graduation ceremony.

airplanePointerDPI Study Abroad Requirement for Foreign Language Teachers

College of Education & Human Services students planning to teach a foreign language after graduation must meet the DPI requirement for study abroad and must have a completed Certificate of Residency. For more information, visit the Department of Foreign Languages and Literatures Office on the third floor of Radford.

Full Estimated Cost of Participation

The "Full Estimated Cost of Participation" includes your Program Fee (the amount due directly to UW Oshkosh), your airfare and other expenses related to your participation on this program.

Full Estimated Cost of Participation:
Costs vary conderably from institution to institution in Hessen.

Your program includes a number of variables which affect cost. Before signing and submitting the "Full Estimated Cost of Participation"worksheet linked in the "Apply" section of this guide, use links provided within the worksheet and information on the host institution's website to complete as many of the "variable" line items as possible. For help completing this worksheet, contact the OIE for an appointment.

As part of the application process for this program, you are required to review, sign and submit the "Full Estimated Cost of Participation" worksheet for your program. The worksheet includes all of the cost details for your program and is linked from STEP III of the "Apply" section of this guide.   

Accommodation & Meals

airplanePointerAccommodation

Accommodation options are different for each Hessen institution. Use the Hessen Outbound Student Guide to research accommotion offerings by Hessen institution.

airplanePointerMeals

All campuses have a student Mensa (cafeteria) which offers lunch-time meals at subsidized rates (€1.50-€3.00).

Review the estimate for the amount of money you should bring to cover meals in the Full Cost of Participation worksheet. It is not reasonable to think that you can save money by spending less than the food estimate provided by the OIE! This estimate is meant to be the BARE MINIMUM in relation to your particular destination!

Eligibility

At a minimum, eligible students on student exchange and direct enroll programs have a minimum G.P.A. of 2.5, are in good standing, and may come from any academic discipline. Students who will study in a foreign language must also meet proficiency requirements as listed on each program's web page. Students with a GPA below 2.5 should contact the OIE before applying. In some cases, partners abroad will accept applicants with a slightly lower GPA. As part of the application process, your disciplinary file will be reviewed. If you have a campus disciplinary file, this will be taken into consideration when determining your eligibility.

For Study in German
Completion of any 300 level German Language course with a grade of A or B, completion of GERMAN 204 with consent of the department, or equivalent proficiency with consent of the department is required.

For Study in English
No previous experience with the German language is required!

Participants With Disabilities

If you have a disability that requires reasonable accommodation, it is best to consult with disability services on the UW Oshkosh campus at least a few weeks prior to the study abroad application deadline. If this isn’t possible, consult with disability services as far in advance as possible or by the study abroad application deadline. If you are a student on another campus, please consult your own disability services office first and then ask that office to contact the UW Oshkosh disability services office at (920) 424-3100. Additional information on traveling with a disability is available from Mobility International U.S.A.

 

Pre-/Post-travel Class Dates

Inability or failure to attend class prior to or following your program abroad may affect your ability to participate, course grades and/or ability to receive and use financial aid.

Application Process

airplanePointerBefore You Apply
 

  1. Write the deadline for completing the On-line Study Abroad Orientation - AND the date on which you must attend your Program-specific Orientation - in your calendar. Failure to complete orientation will affect your ability to participate.
  2. Write all payment deadlines in your calendar.
    If you aren't the person who will be making payments, share this information with the person who will be.
  3. Understand how seats are assigned on study abroad programs.

airplanePointerSecuring Your Place on a Study Abroad Program

Seats are assigned based on eligibility criteria provided applicants meet the application deadlines.

This means that you may be conditionally admitted following completion of steps I & II, but NOT receive a seat if you then fail to complete STEP III on time.

If you are on the waiting list, you may receive a seat if applicants who have been conditionally admitted have not completed STEP III by the deadline.

airplanePointerApplication Deadlines

Winter Interim Programs

STEPS I & II: 1st Friday in October by 12:00 pm.

STEP III: 2nd Friday in October by 12:00 pm.

Summer Programs

STEPS I & II: last Friday in February by 12:00 pm.

STEP III: 1st Friday of March by 12:00 pm.

Spring Semester Programs

STEPS I & II: 1st Friday in October by 12:00 pm.

STEP III: 2nd Friday in October by 12:00 pm.

Fall Semester Programs

STEPS I & II: 2nd Friday in March by 12:00 pm.

STEP III: 3rd Friday in March by 12:00 pm.

airplanePointerApplication STEPs & Application Checklist

Complete the three steps below in order, or work on all three steps simultaneously. Check off items as you SUBMIT them to the Office of International Education.
   

Step I
Complete the on-line study abroad/away application.
   
Step II
Print the application packet and sign where appropriate.
   
Pay the UW Oshkosh application fee
($100 for in-state residents and $200 for out-of-state residents) per the instructions in the application packet and turn in your receipt to the OIE. If you have mailed the application fee to the Cashier's Office, notify the OIE so that OIE staff can contact the Cashier's Office for confirmation.
   
Print an unofficial copy of your university transcript

Highlight
course prerequisites (if applicable) and final GPA.

To print your transcripts, EITHER copy and paste your transcript from TitanWeb into Word and print OR follow these instructions:

1) Open your transcript in TitanWeb using Internet Explorer.
2) Highlight all of the information in your transcript.
3) Go to "print preview"
4) Click on "as selected on screen"
5) Change the orientation to "landscape"
6) Print
   
Credit Overload Form
Complete and submit to the OIE ONLY IF you will exceed the maximum credit limit for the semester.
   
Special Student Form for Undergraduate Admissions
Complete and submit to the OIE ONLY IF you are not a student at UW Oshkosh OR if you are not a student at all.
   
Graduate Registration Form and Graduate Special/Non-Degree Information Form
Complete and submit to the OIE ONLY IF you are not in a Graduate program at UW Oshkosh and want to earn graduate level credit, or if you are in a Graduate program at UW Oshkosh and want to earn undergraduate level credit.
   
Submit the Disciplinary Clearance Form
Complete ONLY IF you are a student at a university or college OTHER THAN UW Oshkosh. Submit this form to the appropriate office on your HOME campus; request that the office on your HOME campus submit the form directly to the UW Oshkosh OIE by the deadline for this step of the application process.
   
Program-specific Application Materials/Requirements:
TYPED Hessen Wisconsin Exchange Application (3 pages)
Make a 1st, 2nd and 3rd choice on your host institution selection.  If you cannot make a 2nd or 3rd choice, leave these blank.  Not choosing a 2nd or 3rd institution does not increase you chance of placement at your first choice institution.
   
Typed Statement of Purpose
This must be in German if you plan to study in German or plan to study intensive German beyond the beginner level.  This may be in English if you plan to study in English and your intensive German course is at the beginning level. You may use the form provided on the final page of the Hessen Wisconsin Exchange Application or you may attach a separate document.
   
Resume or CV
This must be in German if you plan to study in German or plan to study intensive German beyond the beginner level.  This may be in English if you plan to study in English and your intensive German course is at the beginning level.  Use this resume template regardless of the language you use to complete your resume.
   
If studying through the IUSP at Marburg, also complete the International Undergraduate Study Program (IUSP) Form
   
Two Recommendations
One recommendation must be from a professor in a department related to your major. The second must be from a professor or from a professional person with whom you work.
 
   
Transfer Credit Prior Approval form
The OIE recommends choosing twice as many courses as you plan to take per semester and completing the Transfer Credit Prior Approval for all of these courses. In the case that a course you intended to take abroad is full, not offered or is not what you expected, you will then be able to easily make changes to your enrollment while abroad.
 
   
Step III
Review, sign and submit the
Spring Full Cost of Participationworksheet
Fall Full Cost of Participation
worksheet
Year Full Cost of Participation
worksheet
IUSP Full Cost of Participation
worksheet.

Your program includes a number of variables which affect cost. Before signing and submitting the "Full Estimated Cost of Participation"worksheet linked in the "Apply" section of this guide, use links provided within the worksheet and information on the host institution's website to complete as many of the "variable" line items as possible. For help completing this worksheet, contact the OIE for an appointment.

   
Edit the "medical" and "medical III" sections of your on-line study abroad application to ensure that every question is complete. Each and every question must be answered, even if the answer is obviously "none" or "n/a"!
   
Provide proof of passport
Complete only if you will travel outside the U.S.

If you already have a passport
, edit the "passport" section of your on-line study abroad application to include all requested passport details.

If you do not already have a passport, apply for one and submit a copy of your receipt to the OIE showing that you have applied.

Click here for passport forms and instructions.
 
Edit the "passport" section of your on-line study abroad application to include your full name.

If you are traveling OUTSIDE the U.S., enter your full name EXACTLY as it appears on your passport or on your passport application.  DO NOT GUESS! 

If you are traveling WITHIN the U.S. (including Puerto Rico, Guam, American Samoa, and the U.S. Virgin Islands), enter your name EXACTLY as it appears on your driver’s license.  DO NOT GUESS! 

Your name will be printed on your airline ticket exactly as you enter it.  If the name on your airline ticket does not match the name on your identification, you will be charged a correction fee or may not be allowed through airport security.
   
Program-specific Application Materials/Requirements:
None for STEP III

Step IV (post-application deadline)


Submit a copy of the picture page of your passport to the OIE. You are required to have a valid passport with a date of expiry at least three months after your intended departure from Germany.

Application Status

Log in to your on-line study abroad/away application to see the status of your application; this is explained in the the upper right-hand corner of the screen.

Use the "application status" tab on your on-line application to check for missing application materials. Because our on-line application system is unable to generate application materials lists which are specific to each individual study abroad program, missing "program-specific" materials aren't outlined on the system. Use the check boxes above to keep track of forms you've completed and then to track forms you've submitted to the OIE.

Communicating with the OIE

airplanePointer"Add Comment" vs. UW Oshkosh email

Prior to completing a study abroad application, OIE staff will correspond with you via your UW Oshkosh email account.

After completing the first step of the study abroad application process, which is done on line, you'll mainly communicate with the OIE via this same application. This allows all staff in the OIE to review questions or issues even when the primary staff member working with you is out of the office.

To ask or respond to a question, log in to your application and click on "Add Comment". Comments are emailed to you and to oie@uwosh.edu and are saved in the application "history".

Communication to groups will be via UW Oshkosh email.

To avoid having our messages to you end up in the cyber trash, if you do not have a UW Oshkosh email address you must use your work or university email address. The OIE will not accept hotmail or yahoo addresses under any circumstances.

airplanePointerI've never used my UW Oshkosh email address before. How do I do this?

See http://www.uwosh.edu/titanapps for instructions. For help, call (920) 424-3020.

Withdrawal & Program Cancellation

airplaneBulletPointProgram Withdrawal

You are subject to the withdrawal and refund policy which you signed (or will sign) when you applied to a UW Oshkosh-sponsored study abroad program. Because this is a financial contract between you and the university, it is in your best interest to read this if you haven't already!

If at any time in this process you decide to withdraw, you must formally request to withdraw following the OIE Withdrawal Process.

airplaneBulletPointProgram Cancellation by UW Oshkosh

If a program is cancelled by UW Oshkosh, you will receive a full refund.

Paying Your Program Fee

airplaneBulletPointFinancial Aid

Using financial aid to cover some or all of your costs? See our detailed financial aid information.

airplanePointerPayment Deadlines

Fall Semester Programs

Spring Semester Programs

Fall Interim Programs

Summer Programs

...more on payment deadlines

airplanePointerFirst Program Fee Payment

Your emailed study abroad acceptance letter (the one that says that you have been officially accepted to participate) includes a link to a statement for your first payment. This statement will not be sent to you in any other way. No one else will receive this statement or a copy of your bill; no further reminders will be sent. It is your responsibility to make payments according to the payment deadlines; you will need to forward your statement to the person who pays your bills if you are not that person!!!

The initial Program Fee Statement is also provided here. You can use this copy or the copy included in your acceptance letter (they are identical) when paying your fees.

airplanebulletpointSecond Program Fee Payment

You will receive a link to a statement for your second payment VIA EMAIL from the Office of International Education just prior to the second payment deadline. Some programs have been advertised using a range of fees; if this is the case, you must plan to cover fees at the top end of the range until you receive your second statement. This statement will indicate whether there have been cost savings due to increased participant numbers, exchange rates, etc. and, therefore, a reduced program fee.

airplanebulletpointTuition Payment

If your program includes a required tuition payment IN ADDITION TO YOUR PROGRAM FEE, this will be clearly indicated on the Full Cost of Participation Worksheet linked within the "Apply" section of this guide.

For interim programs, follow the program fee payment deadlines ($1,000 total due by the first deadline date, the remaining tuition and program fee due by the final deadline date).

For semester & summer programs, tuition will be billed by Student Accounts just before the term at UW Oshkosh begins, just as it normally is. It is your responsibility to make payments according to the normal university tuition payment deadlines.

airplanebulletpointPayment by Cash or Check

All payments by cash or check must be accompanied by a copy of your program fee statement. Make checks payable to “The University of Wisconsin Oshkosh” and write “Study Abroad” in the memo section. Pay fees at the Cashier's Office on the second floor of Dempsey Hall or mail your check to: Cashier's Office, UW Oshkosh, 800 Algoma Blvd, Oshkosh, WI 54901. Cashier office hours: Mon – Fri 8:30-4:00 (8:30-3:00 the day after Thanksgiving).

airplanebulletpointPayment by Credit Card or E-check

Payment by MasterCard or American Express carries a 2.5% convenience fee and can be made through TitanWeb http://www.uwosh.edu/tw/. E-checks carry a fee of $0.50 per transaction.

airplanebulletpointPayment by Financial Aid, Grant, Scholarship or External Loan

Submit the "Notice of Financial Aid Award for Study Abroad" form to Student Accounts by the first payment deadline. Students who plan to to cover some costs on their own and remaining costs using financial aid, grants or scholarships must pay costs not covered by aid/loans/scholarships, up to $1,000, by the first payment deadline.

For UW Oshkosh students, financial aid will automatically be applied toward study abroad-related fees on your student account. If you are a student elsewhere, you may need to pick up your change check from your home campus, cash the check, and send payment to UW Oshkosh.

Once your "Notice of Financial Aid Award for Study Abroad" form has been submitted, a "positive service indicator" will appear on your record indicating that financial aid will be paying your study abroad program fees.  This should not prevent you from doing anything except printing transcripts.

airplanebulletpointerWorking

In the European Union, although the labor market is open to American citizens, work permits are normally issued only to people with special skills, making the prospect of obtaining a work permit by unskilled citizens extremely unlikely. You should not plan to work when you are studying in Germany.

Scholarships

Scholarships offered through UW Oshkosh and outside organizations. 

Fall semester 2013: scholarship opportunity for Social Work study in English

Fall semester 2013: scholarship for undergrad or grad Business study in English

Christianson Grant (if combining your program with work, intern or volunteer abroad)

 

Flight & Program Schedule

airplanePointerDeparture

Mode of transportation: participants find their own way to the U.S. departure airport

airplaneBulletPointMoney

Carry approximately €300 (US$450) in cash to cover transportation from the airport to your residence and living costs for the first few days.

airplaneBulletPointFlight

Participants arrange and pay for airline tickets on their own. DO NOT purchase these until you have been officially accepted into the program by the HOST university. Information on finding and booking airline tickets is available elsewhere in this guide.

airplanePointerArrival Abroad

Review the web site/s of your arrival airport and print any information/maps available to you; carry these with you when you travel. Pre-plan your route from your arrival terminal to the bus stop, train station or other form of transportation you'll use to get to your program site.

Germany - Frankfurt Airport; Munich Airport; Berlin Airport; Schiphol Airport (in Amsterdam)

Hessen Universities offer the option of connecting with a German "buddy" before traveling to Germany. Part of the program connects buddies with their American students at the airport upon arrival so that the American students have someone who can escort them to their residence. Be sure you request a buddy and that you CLEARLY COMMUNICATE your travel plans to your buddy FAR ENOUGH IN ADVANCE OF TRAVEL so that someone can meet you.

airplanePointerAcademic Schedule

The academic year is divided into two semesters, beginning with the winter semester in October.

Universities

  • Winter Semester (Wintersemester/WS): usually from late October to mid-February
  • Summer Semester (Sommersemester/SS): usually from early April to late July

Universities of Applied Science (Hochschulen)

  • Winter Semester (Wintersemester/WS): usually from early October to mid-February
  • Summer Semester (Sommersemester/SS): usually from late March to mid-July

International Undergraduate Study Program (IUSP)

  • Winter Semester (Wintersemester/WS): from late Aug/early Sept to early December
  • Summer Semester (Sommersemester/SS): from late Feb/early March to  early/mid-June

Visas & Residence Permits

airplaneBulletPointVisa

A visa is an endorsement or stamp placed by officials of a foreign country on a U.S. passport that makes it possible for the bearer to visit that foreign country. U.S. citizens in possession of a valid passport do not need to apply for a visa to enter Germany to complete an internship. U.S. citizens planning to intern in Germany do need to apply for a Residence Permit (work permit) prior to entering Germany.

airplaneBulletPointResidence Permit (study)

All students who plan to study in Germany for 91 days or longer must apply for a Residence Permit following arrival in Germany. See the Hessen Outbound Student Guide for details.

Health Insurance

If I am on a UW Oshkosh-sponsored program, do I have insurance for medical and emergency services while studying abroad?

YES - but only during your official program dates! UW System requires all participants on UW Oshkosh-sponsored programs abroad to purchase insurance through Cultural Insurance Services International (CISI). This insurance is included in your study abroad program fee; your coverage will begin on the first day on which you are required to be in the host country and end on or just after the last day on which you are required to be in the host country.

All benefits are clearly explained on the Description of Coverage. If your program begins

Are there additional insurance requirements?

In addition to CISI, all students studying through an Australian, German, Japanese or New Zealand university are required by the foreign government to carry additional health insurance and our partner in Canada (UNB) requires additional health insurance. You will receive instructions and the necessary paperwork to obtain your insurance card at your host university’s orientation.

How do I access information about my CISI coverage and print my insurance card?

Instructions on accessing information and printing your insurance card, among other things, are available from the myCICI portal. Use the CISI Participant Portal to

  • View, print and email your
    • Consulate letter (if you are applying for a visa to enter a foreign country, you may need this),
    • Claim form (submit this directly to CISI)
  • Access travel-related sites.
  • Research country specific information.
  • Access a personal security assistance website.
  • Extend your coverage (prior to or following your program dates).

I will arrive abroad prior to my official program start date and/or will return after my official program end date. Do I need to extend my insurance coverage if I'm on a UW Oshkosh-sponsored program?

YES! If you don't extend your insurance coverage, you won't be covered. Follow the instructions to extend coverage in the myCICI portal. You must pay for the additional coverage directly to CISI at the time that you request the extension.

Can I use my personal health insurance plan without purchasing additional insurance for travel abroad?

If studying on a UW Oshkosh-sponsored Program, no. UW System does not allow for the exemption of any participant for any reason.

If you are studying through a program not sponsored by or affiliated with UW Oshkosh, sickness and accident coverage while in a foreign country may be included in your personal health insurance plan, but it is rare for personal health insurance plans to cover medical evacuation, security evacuation, repatriation or emergency medical reunion. BEFORE you travel you should be familiar with the type of coverage you have and the steps you need to take in order to use your policy abroad. If you are not satisfied that you have sufficient coverage abroad, you can purchase a temporary policy.

My insurance company requires me to be a full-time student in order to take advantage of a lower premium. Will study abroad affect my ability to keep this premium?

Your insurance company may require you to be a full-time student in order to take advantage of lower premiums. IF you are NOT enrolled in classes at UW Oshkosh for a full semester (i.e. you are transferring credits back to UW Oshkosh at the end of your study abroad program), AND you are NOT enrolled for full-time credit through another accredited U.S. institution, this may affect your premiums. Information on your enrollment status is automatically extracted from UW Oshkosh records and sent to a Clearinghouse, which many insurance companies monitor. You will show up in the Clearinghouse as “not enrolled” at UW Oshkosh IF you are not enrolled for courses AT UW OSHKOSH, and your premiums may be affected.

In order to avoid problems, contact your insurance company BEFORE leaving for your study abroad destination. Your insurance company will either give you a form or a list of information which they need. You can fax this form/list to the institution abroad for verification of full-time status while studying there.

Please note that if you are on Academic Leave of Absence, you are being reported by UW Oshkosh as "not enrolled."

What are some insurance supplements or alternatives?

  • If you need comprehensive security evacuation insurance, Global Rescue and International SOS both offer to individuals.
  • At $22, the International Student Identity Card (ISIC) is a popular option for students. The ISIC can be purchased on line; policy details are available from the link above. To call STA Travel: 1-800-329-9537 (menu option “Student, youth and teacher identity cards”). A second option is to search on the internet or contact your local travel agent. There are many other insurance companies that will cover you during your time abroad.

What are medical evacuation, security evacuation, repatriation and medical reunion?

Medical evacuation, security evacuation and repatriation benefits cover the insured when the insured is moved to a location outside of the host country or returned to the U.S. because a medical condition cannot be treated locally, because of a security risk at the site abroad or because of the death of the insured. Medical reunion benefits cover a family member who travels to the location where the insured is undergoing medical treatment. If you have medical reunion, identify one or more family members who have a valid passport as your emergency contact. Anyone not holding a valid passport will need to apply for one before being able to take advantage of emergency medical reunion.

Is the insurance offered through CISI sufficient?

CISI insurance is not comprehensive. It is each participant's responsibility to review the policy for sufficient coverage. If you feel that coverage is insufficient, purchase additional coverage through your insurance agent. Do not cancel your health insurance policy in the U.S. while you are gone. In most cases, your international policy will cover you while you are gone and/or bring you back to the U.S., but once you return, your domestic policy will need to provide coverage.

 

Emergency Contacts

In a life and death emergency ABROAD

U.S. Department of State Citizen Emergency Center (1-202-647-5225) will relay messages to the foreign Embassy. Embassy personnel may try to locate your student, pass on urgent messages and, consistent with the Privacy Act, report back.

To reach your student directly

If your student is staying in a hotel, use the hotel contact information listed on the web page for your student's program. The Office of International Education cannot give out private residence or homestay phone numbers unless authorized in advance by the student, but we will contact your student for you in an emergency.

To reach someone at UW Oshkosh during office hours (7:45 a.m. - 4:30 p.m. M-F)

Office of International Education Phone: 1 (920) 424-0775
Jenna Graff: Director, Office of International Education - graff@uwosh.edu
Kelsey McDaniels, Study Abroad Advisor - abroad@uwosh.edu
Emily Hoffmann: Hessen & NSE Advisor - nse@uwosh.edu
Mary Reinke: Program Manager - reinkem@uwosh.edu
Sarah Christensen : International Student Advisor - christes@uwosh.edu
Office of International Education Fax: 1 (920) 424-0185
Office of the Associate Vice Chancellor Phone: 1 (920) 424-1410
Office of the Provost & Vice Chancellor Phone: 1 (920) 424-0300

To reach someone at UW Oshkosh outside of normal office hours

University Police: 1 (920) 424-1216

To reach an on-site local contact, IN AN EMERGENCY ONLY.

There is a different emergency contact for each institution in Hessen. Click here for a list of international offices and contacts in Germany. Please keep in mind that many staff in the international offices are often working split positions and are not always in the international office. If may be difficult to get a response from some of these contacts.


Orientation

To help you prepare for your travel experience away, we'll begin with an orientation through which we'll share information on topics such as course registration & enrollment, flights, itineraries, housing, meals, emergency contacts, financial planning, program withdrawal, health & personal security, and travel.

Your orientation consists of:

  • required reading materials
  • required on-line presentation
  • orientation quiz submitted to the OIE
  • optional in-person Q&A
  • in-person orientation with program leaders or department advcoates (These may be required or optional, or may not be offered for your particular program; check your program web guide and/or with your program leader for more information.)

The orientation deadline for fall interim & spring semester programs is the 2nd Friday in November.

The orientation deadline for spring interim, summer and fall semester programs is the 2nd Friday in April.

  • Participants who do not complete the orientation requirements prior to the orientation deadline will be removed from their programs. The withdrawal & refund policy will apply.
  • Share the this orientation with parents, spouses, and/or other family members who may also want to review the orientation. The orientation is open to anyone who would like to participate.

UNDER NO CIRCUMSTANCES MAY A FAMILY MEMBER COMPLETE THE ON-LINE ORIENTATION FOR YOU. 

airplanebulletpointReading Materials - REQUIRED

Before beginning your on-line orientation, review the materials listed below; you will refer to these materials during the on-line orientation. Share these materials with interested family members.

airplanebulletpointOn-line Orientation - REQUIRED

Schedule approximately 90 minutes to focus on your on-line orientation.

To access the on-line orientation

  • Open the study away orientation in PowerPoint.
  • Click on the "Slide Show" tab along the top menu.
  • Click on the "Custom Slide Show" menu item.
  • Choose your program.

airplanebulletOrientation Quiz - REQUIRED

Complete your orientation requirement by submitting this orientation quiz to the Office of International Education by the orientation deadline.

airplanebulletProgram-specific Orientation - REQUIRED

All participants are required to complete the in-person program-specific orientation. This orientation covers topics not already covered in the on-line orientation and focuses on topics about which participants will have questions and will need clarification.

Participants who do not complete in-person program-specific orientation will be removed from their programs. The withdrawal & refund policy will apply.

Your in-person program-specific orientation will be held on

  • Mandatory Site Specific Orientation for Fall Interim & Spring Semester students studying in Germany - Thursday, November 7, 2013 from 4-5 pm in Dempsey 202.
  • Mandatory Site Specific Orientation for Summer and Fall Semester students studying in Germany - Monday, April 7, 2014 from 3-4 pm in Dempsey 202.

airplanebulletpointIn Person Q & A - OPTIONAL

Following completion of the on-line orientation, participants are invited to attend an OPTIONAL, in-personQ & A session on:

  • Fall Interim & Spring Semester programs: Sat, 11/8/14, 9:00am-1:00pm, Location TBA
  • Spring Interim, Summer and Fall Semester programs: Sat, 4/12/14, 9:00-1:00, Location TBD

Family member attendance at the Q & A session is invited and encouraged. Family members who plan to attend the Q & A session should understand that this will not replace the orientation outlined above. Family members should review the full orientation prior to attending in person.

Driving Directions to in-person Orientation: From highway 41, take the highway 21 exit east into Oshkosh (from the south, take a right; from the north, take a left).  After crossing the bridge, take a right onto High Avenue. Parking is available in Parking Lots 15 & 32 (available from High or Algoma) or Lot 34 (available from Elmwood). You can purchase a parking permit on campus (the parking office is accessible from Lot 15) or park only in lots with a meter. Campus Map

Accommodation During In-person Orientation: Accommodation is available on the Oshkosh campus to participants & family members. To make reservations, contact Gruenhagen Conference Center at (920) 424-1106. Be sure to reference the study abroad orientation when you call.

 

Cultural Adjustment Resources

 

airplanePointerCultural Adjustment

Culture & Key Facts

Communication

  • Fodors: French, German, Italian, Spanish useful phrases and word lists
  • Travlang: foreign language useful phrases and word lists with AUDIO

Print

Polk Library

  • Back in the U.S.A.: Reflecting on your study abroad experience and putting it to work
  • Basic Concepts of Intercultural Communication
  • Cross Cultural Communication: A Visual Approach
  • Developing Intercultural Awareness: A Cross-Cultural Training Handbook
  • Do's and Taboos of Preparing for Your Trip Abroad
  • Everybody's Guide to People Watching
  • Mindsets: The Role of Culture and Perception in International Relations
  • Safety and Study Abroad (32 minute video)
  • Study Abroad: A Parent's Guide
  • Survival Kit for Overseas Living: for Americans planning to live and work abroad
  • Whole World Guide to Culture Learning

This page was last updated on: March 28, 2014