University of Wisconsin Oshkosh
Office of International Education (OIE) WEB GUIDE
USA Summer Camp (Japan)
Location: multiple locations throughout Japan
Dates: early July through mid-/late August
Course: INTRDISP 399 (internship) or no credit
Accommodation: prefectural buildings; hotels; host families
Program Model: Affiliate Program with the company Guy Healy, Japan
Contact: Office of International Education
|Academic Coursework||Paying Your Program Fee|
|Estimated Cost of Participation||Flight & Program Schedule|
|Accommodation & Meals||Visas & Residence Permits|
|Pre- & Post-travel Class Dates||Orientation|
Camp Counselor and Cultural Immersion Experience in Japan
USA Summer Camp is an English language camp for Japanese students, kindergarten-age through college. Each summer Guy Healy, Japan, an education consulting and exchange agency based in Nagasaki and Fukuoka, Japan, recruits over 120 qualified high school and college students from the United States to work as "American camp counselors" (AC's) in Japan as part of the USA Summer Camp program. The AC's stay in Japan for six to seven weeks, depending on the assignment. During this period, AC's work with Japanese students on a variety of English language skills and participate in recreation activities, have meals together and interact through a variety of social activities. When AC's are not working, they spend part of their stay with Japanese host families - the best way to get to know the Japanese culture!
Guy Healy, Japan pays for all of the ACs' expenses (other than shopping, personal trips, and the like - of course). In return, ACs typically work 9 camp sessions of 3 days each.
USA Summer Camp typically runs in about seven different locations. The original Nagasaki team continues to run independently and is not supported by JTB (Japan Travel Bureau). The other five to six teams are supported by JTB and are located in: Tokyo (2), Osaka, Nagoya, Kita Kyushu, and Kumamoto.
Our Partner - Guy Healy, Japan
UW Oshkosh has been working with Guy Healy, Japan on international programming for over 20 years. UW Oshkosh has hosted Japanese students on Guy Healy, Japan programs and has been sending UW Oshkosh students as camp counselors to USA Summer Camp since 2001.
Guy Healy, Japan, together with Japan Travel Bureau (JTB), operate USA Summer Camp. The role of the UW Oshkosh OIE is to identify select students to participate as camp counselors for the program and to make recommendations to Guy Healy, Japan.
Studying abroad has been a defining expeience in my life. I've always been interested in traveling, but being able to completely dive into a new - and sometimes frightening - experience has challenged and enlightened me more than I could have ever hoped. I feel that not only have I become more culturally competent, but I also have the tools to do anything and go anywhere in my life. I can't imagine my college experience without my experience in Japan.
Erin Rammer, 2007
Choose one of the following options:
INTRDSCP 399 - Internship
If choosing “no enrollment” enter “EXT STDS 000” as your course choice in your on-line study abroad application.
The "Full Estimated Cost of Participation" includes your Program Fee (the amount due directly to UW Oshkosh), your airfare and other expenses related to your participation on this program.
Full Estimated Cost of Participation: $690 for Summer 2016
As part of the application process for this program, you are required to review, sign and submit the "Full Estimated Cost of Participation" worksheet for your program. The worksheet includes all of the cost details for your program and is linked from STEP III of the "Apply" section of this guide.
Camp facilities for each team vary from place to place. Different camp facilities include government-owned recreational facilities on mountain-tops (very secluded), a Japanese-style hotel, a sports and communication center, and independent campgrounds. Some teams will generally stay in one facility, while others will travel to many different facilities throughout the summer to run different programs. Although the locations vary from team to team, the USA Summer Camp program remains the same.
When AC's are not working, they spend part of their stay with Japanese host families - the best way to get to know the Japanese culture! In some cases, AC's may also spend part of their stay in hostels/hotels.
Information on your host family will be shared with you no more than two weeks prior to travel. Typically, the information is quite basic. Our partners send us the family (last) name, the first name of the female head of household, the home address and sometimes the gender and ages of other family members.
You should bring either one gift for your entire host family to share or individual gifts for host family members (if you know something about each of them in advance, but this is unlikely). You don’t need to spend a lot of money; give something made in your local community, something which represents the U.S. or a local food item (something non-perishable and which can be taken across borders - so no meats or seeds).
All homestay and camp meals are included. Meals you eat away from your host family's home are your responsibility.
Review the estimate for the amount of money you should bring to cover meals in the Full Cost of Participation worksheet. It is not reasonable to think that you can save money by spending less than the food estimate provided by the OIE! This estimate is meant to be the BARE MINIMUM in relation to your particular destination!
Undergraduate students must have a minimum G.P.A. of 2.0 and be in good standing. As part of the application process, your disciplinary file will be reviewed. If you have a campus disciplinary file, this will be taken into consideration when determining your eligibility.
USA Summer Camp applications will be accepted from UW Oshkosh students only; students who graduate from university in December or May of the academic year prior to USA Summer Camp are also eligible. We do not accept applications from students or graduates of any other universities or high schools.
USA Summer Camp is conducted in English. Although many people at camp (including the students) will be speaking Japanese, Japanese language ability is not required to apply to this program.
USA Summer Camp is designed to be an exciting place for students to use English in a casual, relaxed environment. Counselors do not teach the English language. Instead, they lead groups of Japanese students through activities using English as the means of communication. Qualified applicants generally:
- have prior experience working, volunteering or spending time with children (activities may include experience as a camp counselor, tutoring, youth group activities or any other activity involving children);
- are enthusiastic about spending time with children and have a very high level of energy (while at camp, counselors spend 24 hours/day with their children--eating, sleeping, playing, and spending "free" time together is a must!);
- can speak fluent, conversational English at a pace and using vocabulary which would be understandable by Japanese students;
- have studied a foreign language and understand the difficulties involved in communicating in a foreign language;
- can show that the experience will benefit them personally or professionally;
- have a G.P.A. of 2.0 or higher; and
- are at least 18 years of age.
Applicants who are invited to interview will be interviewed at UW Oshkosh and those who are selected to participate must attend a mandatory orientation at UW Oshkosh. If you cannot travel to UW Oshkosh for an interview and orientation, do not apply.
Inability or failure to attend class prior to or following your program abroad may affect your ability to participate, course grades and/or ability to receive and use financial aid.
- There are no pre-/post-travel class dates for this program.
Before You Apply
- Write the deadline for completing the On-line Study Abroad Orientation - AND the date on which you must attend your Program-specific Orientation - in your calendar. Failure to complete orientation will affect your ability to participate.
- Write all payment deadlines in your calendar.
If you aren't the person who will be making payments, share this information with the person who will be.
- Understand how seats are assigned on study abroad programs.
Apply early! Qualified applicants will be accepted into the program as they complete applications and interviews.
The UW Oshkosh OIE will select students who meet the minimum eligibility requirements on a first-come, first-served basis. The OIE then makes a recommendation to Guy Healy Japan, which makes the final selection decision. Not all recommended applicants are selected to participate.
Applicants who receive a contract from Guy Healy, Japan have a limited time period during which they can either accept or decline the contract. If you miss the deadline, you forfit your place on the program. All further arrangements related to participation are coordinated by Guy Healy, Japan.
Application deadlines for the Summer 2016 program:
STEPS I & II: last Friday in November by 12:00 pm.
STEP III: 1st Friday in December by 12:00 pm.
**Students should be aware that the program generally fills up before the application deadline, therefore we advise you to APPLY EARLY!
Application STEPs & Application Checklist
Complete the three steps below in order, or work on all three steps simultaneously. Check off items as you SUBMIT them to the Office of International Education.
|Complete the on-line study abroad/away application.
**Be aware that the application will time out without warning! Save often, and if you answering the longer questions we recommend typing them into a Word document and pasting them in to the online application.
|Print the application packet and sign where appropriate.|
|Pay the UW Oshkosh application fee
( $200 for in-state residents and $300 for out-of-state residents) per the instructions in the application packet and turn in your receipt to the OIE. If you have mailed the application fee to the Cashier's Office, notify the OIE so that OIE staff can contact the Cashier's Office for confirmation.
|Print an unofficial copy of your university transcript
Highlight course prerequisites (if applicable) and final GPA.
To print your transcripts, EITHER copy and paste your transcript from TitanWeb into Word and print OR follow these instructions:
1) Open your transcript in TitanWeb using Internet Explorer.
2) Highlight all of the information in your transcript.
3) Go to "print preview"
4) Click on "as selected on screen"
5) Change the orientation to "landscape"
|Credit Overload Form
Complete and submit to the OIE ONLY IF you will exceed the maximum credit limit for the semester.
|Special Student Form for Undergraduate Admissions
Complete and submit to the OIE ONLY IF you are not a student at UW Oshkosh OR if you are not a student at all.
|Graduate Registration Form and Graduate Special/Non-Degree Information Form
Complete and submit to the OIE ONLY IF you are not in a Graduate program at UW Oshkosh and want to earn graduate level credit, or if you are in a Graduate program at UW Oshkosh and want to earn undergraduate level credit.
|Submit the Disciplinary Clearance Form
Complete ONLY IF you are a student at a university or college OTHER THAN UW Oshkosh. Submit this form to the appropriate office on your HOME campus; request that the office on your HOME campus submit the form directly to the UW Oshkosh OIE by the deadline for this step of the application process.
Program-specific Application Materials/Requirements:
|OPTIONAL:||Click here to apply for the State of Wisconsin Travel Grant!|
|Review, sign and submit the Full Cost of Participation worksheet.
|Edit the "medical" and "medical III" sections of your on-line study abroad application to ensure that every question is complete. Each and every question must be answered, even if the answer is obviously "none" or "n/a"!|
|Provide proof of passport
Complete only if you will travel outside the U.S.
If you already have a passport, edit the "passport" section of your on-line study abroad application to include all requested passport details.
If you do not already have a passport, apply for one and submit a copy of your receipt to the OIE showing that you have applied.
Click here for passport forms and instructions.
|Edit the "passport" section of your on-line study abroad application to include your full name.
If you are traveling OUTSIDE the U.S., enter your full name EXACTLY as it appears on your passport or on your passport application. DO NOT GUESS!
If you are traveling WITHIN the U.S. (including Puerto Rico, Guam, American Samoa, and the U.S. Virgin Islands), enter your name EXACTLY as it appears on your driver’s license. DO NOT GUESS!
Your name will be printed on your airline ticket exactly as you enter it. If the name on your airline ticket does not match the name on your identification, you will be charged a correction fee or may not be allowed through airport security.
Program-specific Application Materials/Requirements:
OPTIONAL: Fill out this form to request enrollment in Interdisciplinary Studies 399: https://plonedev.uwosh.edu/oie/saa/INTRDSCP399
(Only required for applicants who would like enrollment in this course during the program. Students may also choose "no enrollment". Human Services students should contact the Human Services offices in COEHS for information on possible enrollment in a Human Services course).
Using financial aid to cover some or all of your costs? See our detailed financial aid information.
- First Payment of $1,000 (or full fee if the total due to UW Oshkosh is less than $1,000) is due the last Friday of March.
- Final Payment, including all related tuition fees, is due one month before the trip departure date.
First Program Fee Payment
Your emailed study abroad acceptance letter (the one that says that you have been officially accepted to participate) includes a link to a statement for your first payment. This statement will not be sent to you in any other way. No one else will receive this statement or a copy of your bill; no further reminders will be sent. It is your responsibility to make payments according to the payment deadlines; you will need to forward your statement to the person who pays your bills if you are not that person!!!
The initial Program Fee Statement is also provided here. You can use this copy or the copy included in your acceptance letter (they are identical) when paying your fees.
Second Program Fee Payment
You will receive a link to a statement for your second payment VIA EMAIL from the Office of International Education just prior to the second payment deadline. Some programs have been advertised using a range of fees; if this is the case, you must plan to cover fees at the top end of the range until you receive your second statement. This statement will indicate whether there have been cost savings due to increased participant numbers, exchange rates, etc. and, therefore, a reduced program fee.
If your program includes a required tuition payment IN ADDITION TO YOUR PROGRAM FEE, this will be clearly indicated on the Full Cost of Participation Worksheet linked within the "Apply" section of this guide.
For interim programs, follow the program fee payment deadlines ($1,000 total due by the first deadline date, the remaining tuition and program fee due by the final deadline date).
For semester & summer programs, tuition will be billed by Student Accounts just before the term at UW Oshkosh begins, just as it normally is. It is your responsibility to make payments according to the normal university tuition payment deadlines.
Payment by Cash or Check
All payments by cash or check must be accompanied by a copy of your program fee statement. Make checks payable to “The University of Wisconsin Oshkosh” and write “Study Abroad” in the memo section. Pay fees at the Cashier's Office on the second floor of Dempsey Hall or mail your check to: Cashier's Office, UW Oshkosh, 800 Algoma Blvd, Oshkosh, WI 54901. Cashier office hours: Mon – Fri 8:30-4:00 (8:30-3:00 the day after Thanksgiving).
Payment by Credit Card or E-check
Payment by MasterCard or American Express carries a 2.5% convenience fee and can be made through TitanWeb http://www.uwosh.edu/tw/. E-checks carry a fee of $0.50 per transaction.
Payment by Financial Aid, Grant, Scholarship or External Loan
Submit the "Notice of Financial Aid Award for Study Abroad" form to Student Accounts by the first payment deadline. Students who plan to to cover some costs on their own and remaining costs using financial aid, grants or scholarships must pay costs not covered by aid/loans/scholarships, up to $1,000, by the first payment deadline.
For UW Oshkosh students, financial aid will automatically be applied toward study abroad-related fees on your student account. If you are a student elsewhere, you may need to pick up your change check from your home campus, cash the check, and send payment to UW Oshkosh.
Once your "Notice of Financial Aid Award for Study Abroad" form has been submitted, a "positive service indicator" will appear on your record indicating that financial aid will be paying your study abroad program fees. This should not prevent you from doing anything except printing transcripts.
Oshkosh - Departure
Mode of transportation: participants find their own way to the U.S. departure airport
Carry approximately ¥6,000 - ¥12,500 (about 50-100 US$) in cash just in case you are unable to exchange money upon arrival. You should exchange this in the international airport in the U.S. BEFORE you fly.
Guy Healy, Japan purchases airline tickets for camp counselors and corresponds with counselors on all matters regarding flights. Tickets won't be paid for until approximately two weeks before travel; expect to receive your flight information and ticket just prior to traveling.
A greeter carrying a sign which says “USA Summer Camp” will be waiting for you as you exit customs in Narita airport. The greeter will help you check in for your connecting flight. You will be met by staff from Guy Healy, Japan when you arrive at your final destination airport. You may spend the first night in a hotel. In this case, the following day everyone will go by bus to the camp facilities for the USA Summer Camp orientation.
Each team typically runs 8-9 three-day camp sessions throughout the duration of the summer.
The University of Wisconsin Oshkosh reserves the right to make changes to itineraries, travel arrangements, hotels, excursions, activities or other arrangements made necessary by factors beyond its control. On certain dates when some attractions or activities may not be available, UW Oshkosh reserves the right to substitute alternate attractions or activities.
U.S. citizens are not required to apply for an entry visa prior to travel or a Residence Permit upon arrival.
Proof of Legal Entry & Stay
Foreigners are required to provide proof of legal entry and stay to authorities upon request. This means that as a foreigner, you will be required to carry the document/s listed below at all times. Check the Entry/Exit Requirements section of theU.S. State Department's Country-specific Informationfor your destination for details.
See our new "Insurance" page for details.
In a life and death emergency ABROAD
U.S. Department of State Citizen Emergency Center (1-202-647-5225) will relay messages to the foreign Embassy. Embassy personnel may try to locate your student, pass on urgent messages and, consistent with the Privacy Act, report back.
To reach your student directly
If your student is staying in a hotel, use the hotel contact information listed on the web page for your student's program. The Office of International Education cannot give out private residence or homestay phone numbers unless authorized in advance by the student, but we will contact your student for you in an emergency.
To reach someone at UW Oshkosh during office hours (7:45 a.m. - 4:30 p.m. M-F)
Office of International Education Phone: 1 (920) 424-0775
Jenna Graff: Director, Office of International Education - firstname.lastname@example.org
Kelsey McDaniels, Study Abroad Advisor - email@example.com
Emily Hoffmann: Hessen & NSE Advisor - firstname.lastname@example.org
Mary Reinke: Program Manager - email@example.com
Sarah Christensen : International Student Advisor - firstname.lastname@example.org
Office of International Education Fax: 1 (920) 424-0185
Office of the Associate Vice Chancellor Phone: 1 (920) 424-1410
Office of the Provost & Vice Chancellor Phone: 1 (920) 424-0300
To reach someone at UW Oshkosh outside of normal office hours
University Police: 1 (920) 424-1216
To reach an on-site local contact, IN AN EMERGENCY ONLY.
Guy Healy, Japan Staff Address: 2-7 Kajiya-machi, Nagasaki, Japan 852-8137: Phone: 011- 81-95-826-3877; Fax: 011-81-95-842-8122.
To help you prepare for your travel experience away, we'll begin with an orientation through which we'll share information on topics such as course registration & enrollment, flights, itineraries, housing, meals, emergency contacts, financial planning, program withdrawal, health & personal security, and travel.
Your orientation consists of:
- required reading materials
- required on-line presentation
- orientation quiz submitted to the OIE
- optional in-person Q&A
- in-person orientation with program leaders or department advcoates (These may be required or optional, or may not be offered for your particular program; check your program web guide and/or with your program leader for more information.)
- Participants who do not complete the orientation requirements prior to the orientation deadline will be removed from their programs. The withdrawal & refund policy will apply.
- Share the this orientation with parents, spouses, and/or other family members who may also want to review the orientation. The orientation is open to anyone who would like to participate.
UNDER NO CIRCUMSTANCES MAY A FAMILY MEMBER COMPLETE THE ON-LINE ORIENTATION FOR YOU.
Before beginning your on-line orientation, review the materials listed below; you will refer to these materials during the on-line orientation. Share these materials with interested family members.
- Orientation Notes
These notes supplement the on-line orientation. Print these and review as you watch the orientation.
- Time Zone: Japan
- Highlighted version of the CDC for Japan (last updated 7/22/15).
- CISI Health Insurance Policy
- CISI Security Evacuation Policy
- U.S. State Department Country-specific Information
- Up-to-date Country-specific Information for Japan, including links to other Department of State-generated advisories.
- Highlighted Country-specific information for Japan (last updated 7/8/2015)
- U.S. State Department Special Warning About Drug Offenses Abroad
- U.S. State Department Worldwide Caution
- Transportation Security Administration Prohibited & Permitted Items
- Transportation Security Administration 311 Rules
- Carry-on, Checked and Excess Baggage Restrictions: Refer to the website of the airline on which you ultimately book your ticket.
- Packing List
- Emergency Communication Form
- Withdrawal & Refund Policy; Uniform Statements of Responsibility
Schedule approximately 90 minutes to focus on your on-line orientation.
To access the on-line orientation
- Open the study away orientation in PowerPoint.
- Click on the "Slide Show" tab along the top menu.
- Click on the "Custom Slide Show" menu item.
- Choose your program.
Orientation Quiz - REQUIRED
Complete your orientation requirement by submitting this orientation quiz to the Office of International Education by the orientation deadline.
Program-specific Orientation - REQUIRED
All participants are required to complete the in-person program-specific orientation. This orientation covers topics not already covered in the on-line orientation and focuses on topics about which participants will have questions and will need clarification.
Participants who do not complete in-person program-specific orientation will be removed from their programs. The withdrawal & refund policy will apply.
Your in-person program-specific orientation will be held on Wednesday, April 6, 2016 from 4:30-5:30pm in (location TBA).
Exceptions will be granted ONLY to students who submit one of the following AT THE TIME OF APPLICATION: 1) a UW Oshkosh course schedule, printed from TitanWeb, showing that the student is scheduled in a UW Oshkosh course during orientation or 2) students with a letter from an employer specifically stating that time off cannot be given to attend orientation may request an alternative orientation date.
In Person Q & A - OPTIONAL (Formerly called "Family Orientation")
Following completion of the on-line orientation, participants are invited to attend an OPTIONAL, in-personQ & A session on:
- Spring Interim, Summer and Fall Semester programs: Sat, 4/9/16, 9:00am-1:00pm, location TBA
Family member attendance at the Q & A session is invited and encouraged. Family members who plan to attend the Q & A session should understand that this will not replace the orientation outlined above. Family members should review the full orientation prior to attending in person.
This page was last updated on: February 3, 2016