University of Nagasaki Siebold, Japan
Web Guide for Spring & Fall Semester 2019

Last Updated 10 AUG 2018

Program Overview

Program Overview



Program Contact

Dr. Yoshiro Hanai (Clow F323; 920-424-7271)

On-site Emergency Contact
Mr. Yohei Mieno (Mr. Mieno speaks English)
Educational Affairs Department, Siebold University of Nagasaki
Address: 1-1-1 Manabino, Nagayo-cho, Nishi-Sonogi-gun, Nagasaki-ken 851-2195, Japan
Tel: 011-81-95-813-5220


UN may place you in one of several shared furnished apartments or in a shared furnished home. Accommodations are typically a 15-30 minute bus ride from UN. Students staying in Nagasaki for longer than six months may be moved to new accommodation after the first six months.

One apartment is in Iwami-machi (Iwami neighborhood) 30 minutes by bus from UN. A second is in Ougi-machi (Ougi neighborhood), about 15 minutes by bus from UN and the third is in Heiwa-machi (Heiwa neighborhood), also about 15 minutes by bus from UN.

A homestay is allowed if students identify a family and make the arrangements themselves.


UN has a student cafeteria and a café which are open for lunch. Members of the coop can make purchases in the cafeteria, café and the school bookstore using cash or a kumiai (cooperative) card. To get a card, students put down a deposit and make a pre-payment onto the card (similar to pre-paying for meals or Titan Dollars using the Titan Card). At the end of your program, turn in the card and request a refund for your deposit.

Review the estimate for the amount of money you should bring to cover meals in the Full Cost of Participation worksheet (linked in Step III of the application checklist). It is not reasonable to think that you can save money by spending less than the food estimate provided by the OIE! This estimate is meant to be the BARE MINIMUM in relation to your particular destination!

Airport Transfers

Mode of transportation:
Students arrange their own transportation to/from the Chicago O'Hare airport. Arrive at least 3 hours before the scheduled flight departure.

If you submit your flight itinerary to the OIE at least one month in advance, then on-site partners from University of Nagasaki, Siebold will arrange to pick you up from Nagasaki or, depending on the timing of your flight, perhaps even from Fukuoka. They cannot pick you up from Tokyo due to distance.

Whether you have pick-up service pre-arranged or not, it is always a good idea to have a backup plan. Review the web site/s of your arrival airport and print any information/maps available to you; carry these with you when you travel. Pre-plan your route from your arrival terminal to the bus stop, train station or other form of transportation you'll use to get to your program site.

Narita Airport (Tokyo); Haneda Airport (Tokyo); Kansai Airport (Osaka); Hakata Airport (Fukuoka)

Hakata has two terminals - domestic and international.  You could be arriving at the domestic or the international terminal. There is bus service direct from Fukuoka airport to Nagasaki (multiple stops prior to arrival and in Nagasaki). More information about your arrival in Japan will be given at your pre-departure meeting.


Participants arrange and pay for airline tickets on their own. DO NOT purchase these until you have been officially accepted into the program by the HOST university.

For luggage limits, refer to the website of the airline on which you ultimately book your ticket.


Spring semester runs from April through July. Fall semester runs from September through February, ending several weeks after spring semester at UW Oshkosh has already begun. Therefore, students who plan to continue at UW Oshkosh at the end of this program should participate either in the spring only or for an entire academic year beginning in the fall. Students who plan to study abroad during their final semester(s) before graduation can participate at any time.

Arrival in Japan (before orientation)
International Student Orientation (2nd week of April-approx)
Classes Begin (mid-April)
Add/Drop Period (mid April)
Classes End (mid-July)
Make-up Classes (mid- to late-July)
Final exams (late July)
Departure from Japan (before visa expiration)

Arrival in Japan (late September)
Classes Begin (early October)
Add/Drop Period (early to mid-October)
Preparation for University Festival (late October)
University Festival (end of October)
Winter Break (late December to early January)
Make-up Classes (mid-January)
Regular Classes Resume (mid-January)
Classes end (early February)
Make-up Classes (early to mid-February)
Final exams (mid-February)
Graduation (not required) (late March)
Departure from Japan (before visa expiration)

Legal Entry & Stay


A visa is an endorsement or stamp placed by officials of a foreign country on a U.S. passport that makes it possible for the bearer to visit that foreign country.

Certificate of Eligibility (COE)

In order for you to secure a visa to enter Japan, your host university must first apply for a Certificate of Eligibility (COE), issued by the Ministry of Justice in Japan, on your behalf. This takes approximately two months. If your host institution does not mail the COE directly to you, the OIE will contact you to pick up the COE from the OIE, at which time you will need to apply for a visa to enter Japan.

Applying for a Japanese Visa

A US citizen with a Certificate of Eligibility must submit a number of additional documents to the Japanese Consulate in the U.S. in order to obtain a visa to enter Japan. The list of documents, along with the application procedure, is available on the web site of the Consulate General of Japan at Chicago. Instructions on how to apply for the visa will be discussed at your pre-departure meeting with the Study Away Coordinator.

Japanese immigration requires all students to prove financial support before authorizing a visa. Proof of support can be in the form of financial aid award letters, scholarship award letters, bank statements, etc.

Resident Card

Foreigners who intend to reside in Japan for more than 90 days must apply in person for a Resident Card within 14 days of arrival in Japan. Foreigners entering through a number of airports in the Tokyo area will apply for the resident card at the border. Foreigners entering through other airports will apply at a local municipal office. Someone at your host university will assist you. Foreign residents 16 years of age or over are required by law to carry their Resident Card on their person at all times. See the "Resident Management System" flyer for detailed information on Resident Cards.

Proof of Legal Entry

Foreigners are required to provide proof of legal entry and stay to authorities upon request. This means that as a foreigner, you will be required to carry the document/s listed below at all times. Check the Entry/Exit Requirements section of the U.S. State Department's Country Information for your destination for details.

You are required to carry your passport on you at all times until you receive your Resident Card. Once you have this card, you are required to carry it (rather than the passport) at all times.

Authorization to Engage in Part-time Work

Your student visa does not automatically allow you to work in Japan. To work, you must request special permission - first at the border when you enter Japan and later from the International Office. Failure to request permission IN BOTH PLACES could result in a violation of your student status in Japan. Complete the Application for Permission to Engage in Activity Other than that Permitted under the Status of Residence Previously Granted form. Have this COMPLETED form in your carry-on luggage; you will go through immigration PRIOR TO collecting your checked baggage.

In-person Registration

Within 14 days of your arrival in Japan, you are required by the terms of your student visa to register at the municipal office nearest your housing. If you move while in Japan, you are required to visit the municipal office nearest your new housing (even if it's the same office) within 14 days of moving to register your new address. Your university in Japan will advise you on this process.

Insurance See insurance for details.

Orientation All participants must complete the mandatory Office of International Education on-line orientation and submit an orientation quiz. The quiz is linked from within the on-line orientation and is due the 2nd Friday in November for fall interim, spring semester and spring break programs or the 2nd Friday in April for spring interim, summer and fall semester programs.

All participants must also attend a pre-depature meeting, which supplements the on-line orientation and addresses common questions. The date and time will be coordinated with all accepted students and the orientation will take place in Dempsey 202. Participants who do not attend the pre-departure meeting will be removed from their programs. The withdrawal & refund policy will apply.

Travel Resources See Orientation & Travel Resources.

Program Withdrawal See Program Withdrawal.