University of Wisconsin Oshkosh
Office of International Education (OIE) WEB GUIDE
Location: Zhenjiang, JiangSu Province, China
Dates: early July through late August
Course: INTRDISP 399 (internship) or no credit
Accommodation: furnished apartment
Program Model: Affiliate Program with the company Joyful Education
Contact: Office of International Education
|Academic Coursework||Paying Your Program Fee|
|Estimated Cost of Participation||Flight & Program Schedule|
|Accommodation & Meals||Visas & Residence Permits|
|Pre- & Post-travel Class Dates||Orientation|
Interview for INTRDSCP 399 - Internship
Request an appointment with Rich Marshall in Career Services to discuss enrollment in INTRDSCP 399. Be sure to request an appointment date that falls BEFORE the STEP III application deadline.
Enrollment in China
All interns will take a required Mandarin (Chinese) course. This course is not transferable to UW Oshkosh but is essential to your experience.
Study Abroad and Graduation
Students graduating at the end of this study abroad experience must choose a summer graduation date. Summer graduates may choose to walk in the May or the December graduation ceremony.
The "Full Estimated Cost of Participation" includes your Program Fee (the amount due directly to UW Oshkosh), your airfare and other expenses related to your participation on this program.
Full Estimated Cost of Participation: $1,940 in summer 2014
As part of the application process for this program, you are required to review, sign and submit the "Full Estimated Cost of Participation" worksheet for your program. The worksheet includes all of the cost details for your program and is linked from STEP III of the "Apply" section of this guide.
All interns are placed in furnished apartments or in rooms in family homes with private bedrooms on or near the school campus.
You and your friends may request each other as roommates by editing your on-line study abroad applications. The Office of International Education will not assign roommates unless students request EACH OTHER!
In some cases, participants may be able to elect a single room. There is always a significant fee; check with the Office of International Education for an estimate if you are interested. NOTE: Checking the "single room" check box in your online application does not constitute an official request for a single room quotation. You must ALSO contact the OIE directly via email, phone or by visiting the office, to make an official request for a single room quotation. Those who do not make a direct request to the OIE will be assigned a roommate.
On/for teaching days, interns either eat meals provided by their host school or, if the host school cannot provide meals, receive 600 RMB/month in a meal allowance.
On non-teaching days, interns purchase food to cook in their apartments or eat out.
Review the estimate for the amount of money you should bring to cover meals in the Full Cost of Participation worksheet. It is not reasonable to think that you can save money by spending less than the food estimate provided by the OIE! This estimate is meant to be the BARE MINIMUM in relation to your particular destination!
Applications will be accepted from UW Oshkosh students first and from other students in the University of Wisconsin System on a space available basis; students who graduate from a University of Wisconsin System school in December or May of the academic year prior to the experience are also eligible.
We do not accept applications from students or graduates of any other universities or high schools.
Interns teach in English. Although certainly quite helpful, Chinese language ability is not required to apply to this program.
Qualified applicants generally:
- have strong English language skills, including English grammar, reading, writing and discussion;
- can speak fluent, conversational English at a pace and using vocabulary which would be understandable by Chinese students;
- have prior teaching experience (paid or volunteer) and/or experience leading education-related activities such as tutoring, camp counseloring, leading youth group activities, coaching, etc.;
- are enthusiastic about teaching and have a very high level of energy (work hours will exceed 40 hours per week after adding together teaching hours, training hours, office & prep hours and service hours);
- have studied a foreign language and understand the difficulties involved in communicating in a foreign language;
- can show that the experience will benefit them personally or professionally;
- have a G.P.A. of 2.0 or higher;
- have a clean disciplinary record (as part of the application process, your campus disciplinary file will be reviewed. If you have a campus disciplinary file, this will be taken into consideration when determining your eligibility); and
- are at least 18 years of age.
Applicants who are invited to interview will be interviewed at UW Oshkosh and those who are selected to participate must attend a mandatory orientation at UW Oshkosh. If you cannot travel to UW Oshkosh for an interview and orientation, do not apply.
Inability or failure to attend class prior to or following your program abroad may affect your ability to participate, course grades and/or ability to receive and use financial aid.
- There are no pre-/post-travel class dates for this program.
Before You Apply
- Write the deadline for completing the On-line Study Abroad Orientation - AND the date on which you must attend your Program-specific Orientation - in your calendar. Failure to complete orientation will affect your ability to participate.
- Write all payment deadlines in your calendar.
If you aren't the person who will be making payments, share this information with the person who will be.
- Understand how seats are assigned on study abroad programs.
Apply early! Qualified applicants will be accepted into the program as they complete applications and interviews.
The UW Oshkosh OIE will select students who meet the minimum eligibility requirements on a first-come, first-served basis. The OIE then makes a recommendation to Joyful Education-Yorker English Club in China, which makes the final selection decision. Not all recommended applicants are selected to participate.
Applicants who receive a contract from Joyful Education/Yorker English Club have a limited time period during which they can either accept or decline the contract. If you miss the deadline, you forfit your place on the program.
STEPS I & II: first-come, first-served to eligibile applicants
STEP III: first-come, first-served to eligibile applicants
Step IV (post-application deadline): first Friday in May by 12:00 pm
Application STEPs & Application Checklist
Complete the three steps below in order, or work on all three steps simultaneously. Check off items as you SUBMIT them to the Office of International Education.
|Complete the on-line study abroad/away application.
**Be aware that the application will time out without warning! Save often, and if you answering the longer questions we recommend typing them into a Word document and pasting them in to the online application.
Refer to the Orientation section for orientation dates.
|Print the application packet and sign where appropriate.|
|Pay the UW Oshkosh application fee
( $200 for in-state residents and $300 for out-of-state residents) per the instructions in the application packet and turn in your receipt to the OIE. If you have mailed the application fee to the Cashier's Office, notify the OIE so that OIE staff can contact the Cashier's Office for confirmation.
|Print an unofficial copy of your university transcript
Highlight course prerequisites (if applicable) and final GPA.
To print your transcripts, EITHER copy and paste your transcript from TitanWeb into Word and print OR follow these instructions:
1) Open your transcript in TitanWeb using Internet Explorer.
2) Highlight all of the information in your transcript.
3) Go to "print preview"
4) Click on "as selected on screen"
5) Change the orientation to "landscape"
|Credit Overload Form
Complete ONLY IF you will exceed 21 credits for the semester (9 for summer). Submit this form to the OIE with your other materials.
|Special Student Form for Undergraduate Admissions
Complete and submit to the OIE ONLY IF you are not a student at UW Oshkosh OR if you are not a student at all.
|Graduate Registration Form and Graduate Special/Non-Degree Information Form
Complete and submit to the OIE ONLY IF you are not in a Graduate program at UW Oshkosh and want to earn graduate level credit, or if you are in a Graduate program at UW Oshkosh and want to earn undergraduate level credit.
|Submit the Disciplinary Clearance Form
Complete ONLY IF you are a student at a university or college OTHER THAN UW Oshkosh. Submit this form to the appropriate office on your HOME campus; request that the office on your HOME campus submit the form directly to the UW Oshkosh OIE by the deadline for this step of the application process.
Program-specific Application Materials/Requirements:
|OPTIONAL:||Click here to apply for the State of Wisconsin Travel Grant!|
|Review, sign and submit the Full Cost of Participation worksheet.
|Edit the "medical" and "medical III" sections of your on-line study abroad application to ensure that every question is complete. Each and every question must be answered, even if the answer is obviously "none" or "n/a"!|
|Provide proof of passport
Complete only if you will travel outside the U.S.
If you already have a passport, edit the "passport" section of your on-line study abroad application to include all requested passport details.
If you do not already have a passport, apply for one and submit a copy of your receipt to the OIE showing that you have applied.
Click here for passport forms and instructions.
|Edit the "passport" section of your on-line study abroad application to include your full name.
If you are traveling OUTSIDE the U.S., enter your full name EXACTLY as it appears on your passport or on your passport application. DO NOT GUESS!
If you are traveling WITHIN the U.S. (including Puerto Rico, Guam, American Samoa, and the U.S. Virgin Islands), enter your name EXACTLY as it appears on your driver’s license. DO NOT GUESS!
Your name will be printed on your airline ticket exactly as you enter it. If the name on your airline ticket does not match the name on your identification, you will be charged a correction fee or may not be allowed through airport security.
Program-specific Application Materials/Requirements:
Step IV (post-application deadline)
|Digital Copy of your Passport
Email a digital copy of your signed passport to firstname.lastname@example.org. DO THIS BEFORE SUBMITTING YOUR ORIGINAL PASSPORT TO THE OIE.
You must turn in a signed passport valid for 6 months from the date of arrival in the foreign country. It must have at least TWO side-by-side blank pages (in addition to the notes pages). Your passport will be sent to the Consulate, along with your visa application, to apply for a visa.
Photocopy of your Passport
You must turn in a COPY of your signed passport valid for 6 months from the date of arrival in the foreign country (for short-term programs) or valid past the end date for your program abroad (long-term programs). The copy should only include the following two pages: the page with your photo on it and the page with your signature on it (the signature page is just above the page with your photo).
Using financial aid to cover some or all of your costs? See our detailed financial aid information.
- First Payment of $1,000 (or full fee if the total due to UW Oshkosh is less than $1,000) is due the last Friday of March.
- Final Payment, including all related tuition fees, is due one month before the trip departure date.
First Program Fee Payment
Your emailed study abroad acceptance letter (the one that says that you have been officially accepted to participate) includes a link to a statement for your first payment. This statement will not be sent to you in any other way. No one else will receive this statement or a copy of your bill; no further reminders will be sent. It is your responsibility to make payments according to the payment deadlines; you will need to forward your statement to the person who pays your bills if you are not that person!!!
The initial Program Fee Statement is also provided here. You can use this copy or the copy included in your acceptance letter (they are identical) when paying your fees.
Second Program Fee Payment
You will receive a link to a statement for your second payment VIA EMAIL from the Office of International Education just prior to the second payment deadline. Some programs have been advertised using a range of fees; if this is the case, you must plan to cover fees at the top end of the range until you receive your second statement. This statement will indicate whether there have been cost savings due to increased participant numbers, exchange rates, etc. and, therefore, a reduced program fee.
If your program includes a required tuition payment IN ADDITION TO YOUR PROGRAM FEE, this will be clearly indicated on the Full Cost of Participation Worksheet linked within the "Apply" section of this guide.
For interim programs, follow the program fee payment deadlines ($1,000 total due by the first deadline date, the remaining tuition and program fee due by the final deadline date).
For semester & summer programs, tuition will be billed by Student Accounts just before the term at UW Oshkosh begins, just as it normally is. It is your responsibility to make payments according to the normal university tuition payment deadlines.
Payment by Cash or Check
All payments by cash or check must be accompanied by a copy of your program fee statement. Make checks payable to “The University of Wisconsin Oshkosh” and write “Study Abroad” in the memo section. Pay fees at the Cashier's Office on the second floor of Dempsey Hall or mail your check to: Cashier's Office, UW Oshkosh, 800 Algoma Blvd, Oshkosh, WI 54901. Cashier office hours: Mon – Fri 8:30-4:00 (8:30-3:00 the day after Thanksgiving).
Payment by Credit Card or E-check
Payment by MasterCard or American Express carries a 2.5% convenience fee and can be made through TitanWeb http://www.uwosh.edu/tw/. E-checks carry a fee of $0.50 per transaction.
Payment by Financial Aid, Grant, Scholarship or External Loan
Submit the "Notice of Financial Aid Award for Study Abroad" form to Student Accounts by the first payment deadline. Students who plan to to cover some costs on their own and remaining costs using financial aid, grants or scholarships must pay costs not covered by aid/loans/scholarships, up to $1,000, by the first payment deadline.
For UW Oshkosh students, financial aid will automatically be applied toward study abroad-related fees on your student account. If you are a student elsewhere, you may need to pick up your change check from your home campus, cash the check, and send payment to UW Oshkosh.
Once your "Notice of Financial Aid Award for Study Abroad" form has been submitted, a "positive service indicator" will appear on your record indicating that financial aid will be paying your study abroad program fees. This should not prevent you from doing anything except printing transcripts.
Participants on this program do not meet Chinese government eligibility requirements to teach in China for pay. Participants may not engage in any work, offered outside of the program, for pay. Doing so would be a violation of the participant's immigration status (e.g. you would be breaking the law); any infractions would be handled by Chinese immigration authorities according to Chinese law.
Oshkosh - Departure
Mode of transportation: TBD
Meeting Date & Time: DAY MONTH, YEAR at 00:00 a/pm
Departure Time: 00:00 a/pm
Departure Location: Parking Lot 30
Flight - Departure
DAY MONTH, YEAR
00:00 pm Depart Chicago O'Hare on AIRLINE FLIGHT#
00:00 pm Arrive CITY
00:00 pm Depart CITY on AIRLINE FLIGHT#
DAY MONTH, YEAR
00:00 am Arrive CITY
Review the web site/s of your arrival airport and print any information/maps available to you; carry these with you when you travel. Pre-plan your route from your arrival terminal to the bus stop, train station or other form of transportation you'll use to get to your program site.
All participants must fly into the Shanghai Pudong International Airport (PVG), where they will be met by program organizers in China. From the airport, participants will travel approximately two hours northwest of Shanghai.
The daily program schedule will be different for individual participants. All participants will receive their daily schedules after arrival in China.
The University of Wisconsin Oshkosh reserves the right to make changes to itineraries, travel arrangements, hotels, excursions, activities or other arrangements made necessary by factors beyond its control. On certain dates when some attractions or activities may not be available, UW Oshkosh reserves the right to substitute alternate attractions or activities.
Flight - Return
DAY MONTH, YEAR
00:00 pm Depart CITY on AIRLINE FLIGHT#
00:00 pm Arrive CITY
00:00 pm Depart CITY on AIRLINE FLIGHT#
DAY MONTH, YEAR
00:00 am Arrive Chicago O'Hare
Oshkosh - Return
Mode of transportation: TBD
Estimated date & time: DAY MONTH, YEAR at 00:00 a/pm
Return Location: Parking Lot 30
A visa is an endorsement or stamp placed by officials of a foreign country on a U.S. passport that makes it possible for the bearer to visit that foreign country. U.S. citizens and citizens from many other countries must apply for a visa prior to traveling to your host country.
Instructions related to the visa application are in the "STUDY ABROAD APPLICATION" section of this guide.
Proof of Legal Entry & Stay
Foreigners are required to provide proof of legal entry and stay to authorities upon request. This means that as a foreigner, you will be required to carry the document/s listed below at all times. Check the Entry/Exit Requirements section of theU.S. State Department's Country-specific Informationfor your destination for details.
Chinese law requires that you carry an unexpired U.S. passport and either your Chinese visa (this is in your passport) or residence permit (this is for semester/year abroad students) at all times. Chinese authorities will not accept a photocopy of your passport or your residence permit. Additionally, Chinese authorities are entitled to carry out random checks for these documents. If you are not in compliance, you will be subject to fines, detention, and/or deportation. Do NOT carry your documents in a purse or pocket. You should carry these documents securely, for example, in a money belt.
See our new "Insurance" page for details.
In a life and death emergency ABROAD
U.S. Department of State Citizen Emergency Center (1-202-647-5225) will relay messages to the foreign Embassy. Embassy personnel may try to locate your student, pass on urgent messages and, consistent with the Privacy Act, report back.
To reach your student directly
If your student is staying in a hotel, use the hotel contact information listed on the web page for your student's program. The Office of International Education cannot give out private residence or homestay phone numbers unless authorized in advance by the student, but we will contact your student for you in an emergency.
To reach someone at UW Oshkosh during office hours (7:45 a.m. - 4:30 p.m. M-F)
Office of International Education Phone: 1 (920) 424-0775
Jenna Graff: Director, Office of International Education - email@example.com
Kelsey McDaniels, Study Abroad Advisor - firstname.lastname@example.org
Emily Hoffmann: Hessen & NSE Advisor - email@example.com
Mary Reinke: Program Manager - firstname.lastname@example.org
Sarah Christensen : International Student Advisor - email@example.com
Office of International Education Fax: 1 (920) 424-0185
Office of the Associate Vice Chancellor Phone: 1 (920) 424-1410
Office of the Provost & Vice Chancellor Phone: 1 (920) 424-0300
To reach someone at UW Oshkosh outside of normal office hours
University Police: 1 (920) 424-1216
To reach an on-site local contact, IN AN EMERGENCY ONLY.
In the U.S.: Jin Hao; Tel: 414-446-3449; email: firstname.lastname@example.org
In China: Ms. Sarah Cao; Tel: 011-86-1377-669-6008; email: email@example.com OR Ms. Shirley Huang; Tel: 011-86-1865-192-3922; email: firstname.lastname@example.org
To help you prepare for your travel experience away, we'll begin with an orientation through which we'll share information on topics such as course registration & enrollment, flights, itineraries, housing, meals, emergency contacts, financial planning, program withdrawal, health & personal security, and travel.
Your orientation consists of:
- required reading materials
- required on-line presentation
- orientation quiz submitted to the OIE
- optional in-person Q&A
- in-person orientation with program leaders or department advcoates (These may be required or optional, or may not be offered for your particular program; check your program web guide and/or with your program leader for more information.)
- Participants who do not complete the orientation requirements prior to the orientation deadline will be removed from their programs. The withdrawal & refund policy will apply.
- Share the this orientation with parents, spouses, and/or other family members who may also want to review the orientation. The orientation is open to anyone who would like to participate.
UNDER NO CIRCUMSTANCES MAY A FAMILY MEMBER COMPLETE THE ON-LINE ORIENTATION FOR YOU.
In Person Q & A - OPTIONAL
The date below is what you will enter in the "Orientation" section of your online application!
Following completion of the on-line orientation, participants are invited to attend an OPTIONAL, in-person Q & A session on:
- Spring Interim, Summer and Fall Semester programs: Sat, 4/8/17, 9:00am-1:00pm, location TBA
Family member attendance at the Q & A session is invited and encouraged. Family members who plan to attend the Q & A session should understand that this will not replace the orientation outlined above. Family members should review the full orientation prior to attending in person.
Before beginning your on-line orientation, review the materials listed below; you will refer to these materials during the on-line orientation. Share these materials with interested family members.
- Orientation Notes (to be added)
These notes supplement the on-line orientation. Print these and review as you watch the orientation.
- Time Zone: China
- Highlighted version of the CDC for China (updated on 7/17/14).
- CISI Health Insurance Policy
- CISI Security Evacuation Policy
- U.S. State Department Country-specific Information
- Up-to-date Country-specific Information for China, including links to other Department of State-generated advisories.
- Highlighted Country-specific information for China (updated on 2/27/13)
- U.S. State Department Special Warning About Drug Offenses Abroad
- U.S. State Department Worldwide Caution
- Transportation Security Administration Prohibited & Permitted Items
- Transportation Security Administration 311 Rules
- Carry-on, Checked and Excess Baggage Restrictions: TBD
- Packing List
- Emergency Communication Form
- Withdrawal & Refund Policy; Uniform Statements of Responsibility
Schedule approximately 90 minutes to focus on your on-line orientation.
To access the on-line orientation
- Open the study away orientation in PowerPoint.
- Click on the "Slide Show" tab along the top menu.
- Click on the "Custom Slide Show" menu item.
- Choose your program.
Orientation Quiz - REQUIRED
Complete your orientation requirement by submitting this orientation quiz to the Office of International Education by the orientation deadline.
Program-specific Orientation - REQUIRED
All participants are required to complete the in-person program-specific orientation. This orientation covers topics not already covered in the on-line orientation and focuses on topics about which participants will have questions and will need clarification.
Participants who do not complete in-person program-specific orientation will be removed from their programs. The withdrawal & refund policy will apply.
Your in-person program-specific orientation will be held on
This page was last updated on: June 30, 2016