University of Wisconsin Oshkosh
Office of International Education (OIE) WEB GUIDE

Educators Abroad Student Teaching (EAST)


Location
: locations worldwide
Dates: placement dates vary according to local school calendars
Course: counts towards Student Teaching coursework
Accommodation: varies by placement
Program Model: Direct Enroll through a Provider (EAST)
Contact: MaryBeth Petesch, Nursing/Education 113, 424-3323

EAST does placements and you meet licensure requirements!

PREPARE yourself to serve the needs of a multiethnic population.

LEARN to teach from a global perspective.

TEACH abroad for ten weeks or more in one of overfifty countries!

Read about Caroline's Student Teaching in Cameroon, Africa in Fall 2012 blog!

*To see the list of locations, follow the link for "forty countries", click on "North American Participants", "Selecting a Placement Location", and "Where can I go?."

Teach your subject area entirely in English, entirely in another language, or in a bilingual (English/Spanish) school.

Educators Abroad Student Teaching (EAST)

Educators Abroad Student Teaching (EAST) is a placement agency which offers prospective teachers the opportunity to develop their teaching abilities and expand their cultural awareness by completing student teaching requirements in countries around the world. UW Oshkosh has affiliated with EAST, allowing UW Oshkosh students to complete part of their student teaching requirement abroad while meeting licensure requirements in Wisconsin.

Teaching opportunities are currently open to students in all liberal arts disciplines, in technical and vocational education, and in several fields of special education. Students who would like to teach in other subject areas should contact the OIE for up-to-date placement options before beginning the application process. Classroom and supervisory teaching assignments are made consistent with each student's proposed teaching area/s.

EAST supports students using a network of professionals trained by EAST in the U.S. The UW Oshkosh COEHS Office of Field Experiences and Office of International Education provide additional support. Following is a list of support professionals and their roles and related responsibilities. The role and responsibilities of the Student Teacher have been included here as well.

     

COEHS Office of Field Experiences at UW Oshkosh

coordinates all field experiences for COEHS; approves applicants for student teaching abroad; provides endorsement on all teaching and education administration licenses

 

Office of International Education at UW Oshkosh

coordinates application and payment processes on the UW Oshkosh campus and through EAST; offers advising/orientation

 

EAST in the U.S.

coordinates the placement process with Placement Directors abroad.

 

EAST Country Placement Coordinator Abroad

selects an appropriate Cooperating School. The Coordinator is responsible for confirming your placement location and dates, including holidays or school breaks during your placement.  You will communicate directly with your Coordinator as your application is considered by a potential host school.  *In some cases, your application may be sent directly to a Cooperating School rather than through a Placement Coordinator.

 

EAST Cooperating Schools

assign the Student Teacher to classrooms and Cooperating Teacher/s consistent with the Student Teacher's proposed teaching area/s.

 

EAST Cooperating Teachers

bring to life the professional aspects of the teaching experience! Share expertise with the Student Teacher, observe activities planned and introduced by the Student Teacher, offer advice regarding effectiveness of teaching and management techniques and provide the support that Student Teacher's often need to maintain their professional and personal well-being during this important period when they are making the transition from Student Teacher to professional educator. In addition, Cooperating Teachers prepare at least three formal written reports based on observations of the Student Teacher and prepare final recommendations, in coordination with EAST Supervisor, for the Student Teacher's credential file.

 

EAST Supervisor

Once you are accepted by a school, you will be assigned an EAST faculty member to be your student teaching Supervisor. You will communicate directly with your assigned supervisor and the school contacts to share your travel arrangements and to request assistance with accommodation, teaching assignments, and instructional ideas and plans to prepare before traveling. Once you are on site, your Supervisor communicates regularly with you and visits the Cooperating School for at least one full day in a ten-week placement to observe and assess the Student Teacher's performance; responsible for the Student Teacher's professional development; prepares final recommendations, in coordination with Cooperating Teacher/s, for the Student Teacher's credential file. In cases where it is not possible for an EAST Supervisor to personally visit a Cooperating School, a qualified local school head or teacher educator may fill this role. Placements will not be made where adequate supervision cannot be assured.

 

Student Teacher

communicates with the EAST Supervisor and assigned Cooperating School and uses placement information provided on the EAST password-protected web site to arrange for arrival, accommodation and life in the host community, to plan for teaching assignments, and to learn about Student Teacher responsibilities and program expectations; fulfills teaching assignments and assists in co-curricular and other activities in the school while abroad; pays for travel, room and board while abroad

Global Student Teaching Photo Album

Academic Coursework

airplanePointer Course Information

UW Oshkosh students can complete 10 weeks of the DPI requirement for student teaching for Wisconsin licensure through EAST. Actual course enrollment is student-specific and will be determined by the COEHS Field Placement Office.

Students will be enrolled in six credits at UW Oshkosh for their state-side placement and an additional six credits at UW Oshkosh for their international placement.

airplanebulletpointStudy Abroad and Graduation

Students graduating at the end of a spring semester study abroad experience must choose a summer graduation date. Summer graduates may walk in the December graduation ceremony.

airplanePointerDPI Study Abroad Requirement for Foreign Language Teachers

College of Education & Human Services students planning to teach a foreign language after graduation must meet the DPI requirement for study abroad and must have a completed Certificate of Residency. For more information, visit the Department of Foreign Languages and Literatures Office on the third floor of Radford.

Full Estimated Cost of Participation

The "Full Estimated Cost of Participation" includes your Program Fee (the amount due directly to UW Oshkosh), your airfare and other expenses related to your participation on this program.

Full Estimated Cost of Participation: $a 10-week teaching placement in spring 2014 will cost a minimum of $8,000; actual cost will depend on your placement site.

Your program includes a number of variables which affect cost. Before signing and submitting the "Full Estimated Cost of Participation"worksheet linked in the "Apply" section of this guide, use links provided within the worksheet and information on the host institution's website to complete as many of the "variable" line items as possible. For help completing this worksheet, contact the OIE for an appointment.

As part of the application process for this program, you are required to review, sign and submit the "Full Estimated Cost of Participation" worksheet for your program. The worksheet includes all of the cost details for your program and is linked from STEP III of the "Apply" section of this guide.   

Accommodation & Meals

airplanePointerAccommodation

While your EAST faculty advisor abroad or a member of your host school will offer advice and assistance in selecting appropriate accommodation, it is ultimately your responsibility to research options, select and pay for your accommodation. Typically, student teachers live with a host family recommended by the cooperating school or cooperating teacher.

airplanePointerMeals

 

Review the estimate for the amount of money you should bring to cover meals in the Full Cost of Participation worksheet. It is not reasonable to think that you can save money by spending less than the food estimate provided by the OIE! This estimate is meant to be the BARE MINIMUM in relation to your particular destination!

Eligibility

EAST is open to individuals who have met the pre-student teaching requirements of, and are recommended by, the college through which they are completing their teacher education coursework. The UW Oshkosh COEHS Field Placement Office will consider applicants with a major, minor and cumulative G.P.A. of 3.1 or higher and a professional G.P.A. of 3.25 or higher. Applicants must also have a positive clinical evaluation and faculty approval. 

Before you are eligibile to apply to the EAST program, you must have applied and been approved for student teaching through the Office of Field Experiences in the COEHS. Complete this process at least one week before the deadline to apply to student teach abroad!

Teaching Language: Foreign language skills are not required, though they certainly are useful if you plan to live or teach in a community where English is not the first language. You can choose a location where you teach entirely in English. Alternatively, applicants with sufficient language skills may choose to teach entirely in another language or in a bilingual (English/Spanish) school, only if you have a bilingual minor.

Pre-/Post-travel Class Dates

Inability or failure to attend class prior to or following your program abroad may affect your ability to participate, course grades and/or ability to receive and use financial aid.

Application Process

airplanePointerBefore You Apply
 

  1. Write the deadline for completing the On-line Study Abroad Orientation - AND the date on which you must attend your Program-specific Orientation - in your calendar. Failure to complete orientation will affect your ability to participate.
  2. Write all payment deadlines in your calendar.
    If you aren't the person who will be making payments, share this information with the person who will be.
  3. Understand how seats are assigned on study abroad programs.

airplanePointerSecuring Your Place on a Study Abroad Program

Seats are assigned to qualified applicants who complete the entire study abroad application by the application deadlines.

However, placements abroad are made as applications are completed - typically between three to seven months in advance of travel depending on the school system you plan to enter. It is best to apply as soon as you are ready to commit, rather than waiting until the application deadline, in order to secure your most desired placement.

How long does the application process take?

While this depends mainly on you, plan on a minimum of two weeks from the time you request the required letters of recommendation and approval by the COEHS Field Placement Director (see Application section below for details).

airplanePointerApplication Deadlines

Spring Semester Programs

STEPS I & II: 1st Friday in October by 12:00 pm.

STEP III: 2nd Friday in October by 12:00 pm.

Fall Semester Programs

STEPS I & II: 2nd Friday in March by 12:00 pm.

STEP III: 3rd Friday in March by 12:00 pm.

airplanePointerApplication STEPs & Application Checklist

Complete the three steps below in order, or work on all three steps simultaneously. Check off items as you SUBMIT them to the Office of International Education.
   

Step I
Complete the on-line study abroad/away application.

**Be aware that the application will time out without warning! Save often, and if you answering the longer questions we recommend typing them into a Word document and pasting them in to the online application.
   
Step II
Print the application packet and sign where appropriate.
   
Pay the UW Oshkosh application fee
( $200 for in-state residents and $300 for out-of-state residents) per the instructions in the application packet and turn in your receipt to the OIE. If you have mailed the application fee to the Cashier's Office, notify the OIE so that OIE staff can contact the Cashier's Office for confirmation.
   
Print an unofficial copy of your university transcript

Highlight
course prerequisites (if applicable) and final GPA.

To print your transcripts, EITHER copy and paste your transcript from TitanWeb into Word and print OR follow these instructions:

1) Open your transcript in TitanWeb using Internet Explorer.
2) Highlight all of the information in your transcript.
3) Go to "print preview"
4) Click on "as selected on screen"
5) Change the orientation to "landscape"
6) Print
   
Credit Overload Form
Complete and submit to the OIE ONLY IF you will exceed the maximum credit limit for the semester.
   
Special Student Form for Undergraduate Admissions
Complete and submit to the OIE ONLY IF you are not a student at UW Oshkosh OR if you are not a student at all.
   
Graduate Registration Form and Graduate Special/Non-Degree Information Form
Complete and submit to the OIE ONLY IF you are not in a Graduate program at UW Oshkosh and want to earn graduate level credit, or if you are in a Graduate program at UW Oshkosh and want to earn undergraduate level credit.
   
Submit the Disciplinary Clearance Form
Complete ONLY IF you are a student at a university or college OTHER THAN UW Oshkosh. Submit this form to the appropriate office on your HOME campus; request that the office on your HOME campus submit the form directly to the UW Oshkosh OIE by the deadline for this step of the application process.
   
Program-specific Application Materials/Requirements:
EAST on-line application (complete on line and submit)
   
EAST Application Packet
emailed to you after submitting the on-line EAST application; allow time to request a signature from the COEHS Field Placement Director. (Packet includes: Two letters of Recommendation, Official copy of Transcript, Report of criminal background check, a jpeg photo of you that is 130x130 pixels, acceptance release and waiver form, copy of passport)
   
A curriculum vitae (resume)- no more than 600 words in which you outline your work, education, extracurricular/volunteer activities and associations. (Uploaded to EAST online).
   
Autobiography & Teaching Strengths Outline (submit to EAST on line)

Complete a typed autobiography or candidate statement (2-3 pages) that speaks to your qualifications and serves as your introduction to the host school. Summarize your background, interests, special talents, travel and work experiences, leadership positions, honors received, and aspects of your life that would help the people you will be working with know who you are. Include activities you would be willing to assist with in the school. This is a more elaborate document than the autobiographical sketch required by the OFE (Office of Field Experiences).

    Because the UW Oshkosh transcript won't necessarily make the following elements clear, on a single page 1) present a list of subjects, together with the number of credits completed, to show special emphases in your course work (e.g. Chemistry 25 credits; Art 5 credits) and to help colleagues in host schools understand your teaching strengths and 2) give the number of hours or days of prior observation/teaching experience and describe, in one paragraph, your activities and accomplishments during these hours/days.
   
Extracurricular Activies and Collegiate Coursework - (Submit to EAST online)
   
Teaching Experience Questionaire - (Part of the EAST packet, submit to EAST online)
   
Letters of Recommendation
EAST requires two letters of recommendation which is part of their forms packet. You will enter the email address of the person you want a recommendation from and they will be sent a form to fill out. At least one must come from a teacher/teacher educator familiar with your work in education. If teaching in a language other than English, the second recommendation must come from a foreign language professor. If teaching English as a Second Language, at least one recommendation must come from a professor in ESL/Bilingual Education.
   
Criminal Background Report
Contact Joann Mariahazy (mariaj91@uwosh.edu) in the COEHS for a copy of your criminal background report. Attach this to the EAST PDF packet BEFORE giving the packet to the COEHS Field Placement Director for signature. Please also submit a copy for your study abroad application!
   
Step III
Review, sign and submit the
Spring 2015 Full Cost of Participation
worksheet
Fall 2015 Full Cost of Participation worksheet.

Your program includes a number of variables which affect cost. Before signing and submitting the "Full Estimated Cost of Participation"worksheet linked in the "Apply" section of this guide, use links provided within the worksheet and information on the host institution's website to complete as many of the "variable" line items as possible. For help completing this worksheet, contact the OIE for an appointment.

   
Edit the "medical" and "medical III" sections of your on-line study abroad application to ensure that every question is complete. Each and every question must be answered, even if the answer is obviously "none" or "n/a"!
   
Provide proof of passport
Complete only if you will travel outside the U.S.

If you already have a passport
, edit the "passport" section of your on-line study abroad application to include all requested passport details.

If you do not already have a passport, apply for one and submit a copy of your receipt to the OIE showing that you have applied.

Click here for passport forms and instructions.
 
Edit the "passport" section of your on-line study abroad application to include your full name.

If you are traveling OUTSIDE the U.S., enter your full name EXACTLY as it appears on your passport or on your passport application.  DO NOT GUESS! 

If you are traveling WITHIN the U.S. (including Puerto Rico, Guam, American Samoa, and the U.S. Virgin Islands), enter your name EXACTLY as it appears on your driver’s license.  DO NOT GUESS! 

Your name will be printed on your airline ticket exactly as you enter it.  If the name on your airline ticket does not match the name on your identification, you will be charged a correction fee or may not be allowed through airport security.
   
Program-specific Application Materials/Requirements:
None for STEP III

Step IV (post-application deadline)


Flight Itinerary
It is your responsibility to arrange for a flight to/from your host country. You must share a copy of your flight itinerary with the OIE and with your EAST faculty supervisor abroad.
   
Travel Details
It may be your responsibility to arrange for travel between your host country airport and your host school, depending on how far the school is located from the airport you fly in to. You must share a copy of your travel plan (how will you get to the school?) with the OIE and with your EAST faculty supervisor abroad. This should help to avoid difficulties which can arise when specific modes of transportation may not be appropriate or may not be available on particular days.
   
Accommodation Details
It is your responsibility to research options, select and pay for accommodations abroad. You must share your address abroad with the OIE and with the COEHS Field Placement Coordinator. Please also let the OIE know where your accommodation is located in relation to the school, your mode of transportation to/from school, the type of accommodation you have chosen (host family, apartment, etc.), and your method of payment for your accommodation. This will help the OIE in advising you.

 

Application Status

Log in to your on-line study abroad/away application to see the status of your application; this is explained in the the upper right-hand corner of the screen.

Use the "application status" tab on your on-line application to check for missing application materials. Because our on-line application system is unable to generate application materials lists which are specific to each individual study abroad program, missing "program-specific" materials aren't outlined on the system. Use the check boxes above to keep track of forms you've completed and then to track forms you've submitted to the OIE.

Withdrawal & Program Cancellation

airplaneBulletPointProgram Withdrawal

You are subject to the withdrawal and refund policy which you signed (or will sign) when you applied to a UW Oshkosh-sponsored study abroad program. Because this is a financial contract between you and the university, it is in your best interest to read this if you haven't already!

If at any time in this process you decide to withdraw, you must formally request to withdraw following the OIE Withdrawal Process.

airplaneBulletPointProgram Cancellation by UW Oshkosh

If a program is cancelled by UW Oshkosh, you will receive a full refund.

Paying Your Program Fee

airplaneBulletPointFinancial Aid

Using financial aid to cover some or a

ll of your costs? See our detailed financial aid information.

airplanePointerPayment Deadlines

Fall Semester Programs

  • First Payment of $1,000 (or full fee if the total due to UW Oshkosh is less than $1,000) is due the last Friday of April.
  • Final Payment is due the last Friday of July.
  • Tuition payment deadline is the same as the normal university tuition payment deadline for this term.

Spring Semester Programs

  • First Payment of $1,000 (or full fee if the total due to UW Oshkosh is less than $1,000) is due the last Friday of October.
  • Final Payment is due the first Friday of December.
  • Tuition payment deadline is the same as the normal university tuition payment deadline for this term.

...more on payment deadlines

airplanePointerFirst Program Fee Payment

Your emailed study abroad acceptance letter (the one that says that you have been officially accepted to participate) includes a link to a statement for your first payment. This statement will not be sent to you in any other way. No one else will receive this statement or a copy of your bill; no further reminders will be sent. It is your responsibility to make payments according to the payment deadlines; you will need to forward your statement to the person who pays your bills if you are not that person!!!

The initial Program Fee Statement is also provided here. You can use this copy or the copy included in your acceptance letter (they are identical) when paying your fees.

airplanebulletpointSecond Program Fee Payment

You will receive a link to a statement for your second payment VIA EMAIL from the Office of International Education just prior to the second payment deadline. Some programs have been advertised using a range of fees; if this is the case, you must plan to cover fees at the top end of the range until you receive your second statement. This statement will indicate whether there have been cost savings due to increased participant numbers, exchange rates, etc. and, therefore, a reduced program fee.

airplanebulletpointTuition Payment

If your program includes a required tuition payment IN ADDITION TO YOUR PROGRAM FEE, this will be clearly indicated on the Full Cost of Participation Worksheet linked within the "Apply" section of this guide.

For interim programs, follow the program fee payment deadlines ($1,000 total due by the first deadline date, the remaining tuition and program fee due by the final deadline date).

For semester & summer programs, tuition will be billed by Student Accounts just before the term at UW Oshkosh begins, just as it normally is. It is your responsibility to make payments according to the normal university tuition payment deadlines.

airplanebulletpointPayment by Cash or Check

All payments by cash or check must be accompanied by a copy of your program fee statement. Make checks payable to “The University of Wisconsin Oshkosh” and write “Study Abroad” in the memo section. Pay fees at the Cashier's Office on the second floor of Dempsey Hall or mail your check to: Cashier's Office, UW Oshkosh, 800 Algoma Blvd, Oshkosh, WI 54901. Cashier office hours: Mon – Fri 8:30-4:00 (8:30-3:00 the day after Thanksgiving).

airplanebulletpointPayment by Credit Card or E-check

Payment by MasterCard or American Express carries a 2.5% convenience fee and can be made through TitanWeb http://www.uwosh.edu/tw/. E-checks carry a fee of $0.50 per transaction.

airplanebulletpointPayment by Financial Aid, Grant, Scholarship or External Loan

Submit the "Notice of Financial Aid Award for Study Abroad" form to Student Accounts by the first payment deadline. Students who plan to to cover some costs on their own and remaining costs using financial aid, grants or scholarships must pay costs not covered by aid/loans/scholarships, up to $1,000, by the first payment deadline.

For UW Oshkosh students, financial aid will automatically be applied toward study abroad-related fees on your student account. If you are a student elsewhere, you may need to pick up your change check from your home campus, cash the check, and send payment to UW Oshkosh.

Once your "Notice of Financial Aid Award for Study Abroad" form has been submitted, a "positive service indicator" will appear on your record indicating that financial aid will be paying your study abroad program fees.  This should not prevent you from doing anything except printing transcripts.

airplanebulletpointerWorking

EAST does not offer paid student teaching positions. All positions are unpaid.

Scholarships

Scholarships offered through UW Oshkosh and outside organizations. 

 

Flight & Program Schedule

airplanePointerDeparture

Mode of transportation: participants find their own way to the U.S. departure airport

airplaneBulletPointMoney

Carry at least the foreign cash equivalent of US$100 (most locations) to US$300 (London & Japan) to cover transportation from the airport to your residence and living costs for the first few days.

airplanePointerFlight

Participants arrange and pay for airline tickets on their own. DO NOT purchase these until you have been officially accepted into the program by EAST AND have received your placement details. Information on finding and booking airline tickets is available elsewhere in this guide.

airplanePointerArrival Abroad

Review the web site/s of your arrival airport and print any information/maps available to you; carry these with you when you travel. Pre-plan your route from your arrival terminal to the bus stop, train station or other form of transportation you'll use to get to your program site.

airplanePointerProgram Schedule

When will I go abroad?

A Wisconsin placement of 8-9 weeks is followed by a 10-week (or more) placement abroad.

Placement abroad may or may not occur immediately following placement in Wisconsin. The timing of your placement abroad will depend on a number of factors, including your availability, the school calendar in the country in which you hope to teach, and the availability of placement options within your subject area/s in your country of choice. Program coordinators at EAST can give information related to the feasibility of teaching in your subject area in a particular location over a particular time period. If you cannot be flexible in choosing a location or travel dates, please check with the UW Oshkosh Office of International Education or EAST before beginning the application process for this program.

For more information related to the timing of your teaching assignment abroad, see EAST's When Can I Go?

When will I begin teaching?

You will spend the first 1-3 weeks in-country learning procedures, meeting colleagues, clarifying expectations, learning about students and becoming familiar with the curriculum. You should be ready to assume full responsibility for all instruction and teaching duties within the next 3-4 weeks.

Visas & Residence Permits

What is a visa?

A visa is an endorsement or stamp placed by officials of a foreign country on a U.S. passport that makes it possible for the bearer to visit that foreign country. In some cases, U.S. citizens and citizens from other countries can enter a foreign country without applying for a visa in advance, instead receiving their visa at the foreign airport through the "visa waiver program". In other cases, U.S. citizens and citizens from other countries must apply for a visa in advance.

Do I need a visa to study or teach abroad?

Educators Abroad Student Teaching (EAST) will let you know whether you need a visa for your host country. It is your responsibility to apply for the visa if needed.

How do I get a visa?

If you meed a visa, Educators Abroad Student Teaching (EAST) will advise on the application process. It is important to apply by recommended deadlines (and imperative that you appy by hard deadlines) and that you follow instructions EXACTLY. Remember - you are requesting entry into another country and, if you don't follow the rules to apply for your visa, can be denied entry!

Residence Permit

A residence permit entitles foreign nationals to the right of residence within the issuing country.

In some cases, U.S. citizens and citizens from other countries can remain in a foreign country without applying for a residence permit. In other cases, U.S. citizens and citizens from other countries must apply for a residence permit either before traveling or after having arrived in the foreign country. In either case, EAST can advise you on whether this is required for your destination.

airplanePointerProof of Legal Entry & Stay

In some countries, foreigners (that's you!) are required to provide proof of legal entry and stay to authorities upon request. This means that as a foreigner, you may be required to carry specific documents at all times. Check the Entry/Exit Requirements section of theU.S. State Department's Country-specific Informationfor your destination for details.

Health Insurance

You will be insured through EAST while on your program. Check with EAST for all insurance details.

If I am on a UW Oshkosh-sponsored program, do I have insurance for medical and emergency services while studying abroad?

YES - but only during your official program dates! UW System requires all participants on UW Oshkosh-sponsored programs abroad to purchase insurance through Cultural Insurance Services International (CISI). This insurance is included in your study abroad program fee; your coverage will begin on the first day on which you are required to be in the host country and end on or just after the last day on which you are required to be in the host country.

All benefits are clearly explained on the Description of Coverage. If your program begins

Are there additional insurance requirements?

In addition to CISI, all students studying through an Australian, German, Japanese or New Zealand university are required by the foreign government to carry additional health insurance and our partner in Canada (UNB) requires additional health insurance. You will receive instructions and the necessary paperwork to obtain your insurance card at your host university’s orientation.

How do I access information about my CISI coverage and print my insurance card?

Instructions on accessing information and printing your insurance card, among other things, are available from the myCISI portal. Use the CISI Participant Portal to

  • View, print and email your
    • Consulate letter (if you are applying for a visa to enter a foreign country, you may need this),
    • Claim form (submit this directly to CISI)
  • Access travel-related sites.
  • Research country specific information.
  • Access a personal security assistance website.
  • Extend your coverage (prior to or following your program dates).

I will arrive abroad prior to my official program start date and/or will return after my official program end date. Do I need to extend my insurance coverage if I'm on a UW Oshkosh-sponsored program?

YES! If you don't extend your insurance coverage, you won't be covered. Follow the instructions to extend coverage in the myCISI portal. You must pay for the additional coverage directly to CISI at the time that you request the extension.

Can I use my personal health insurance plan without purchasing additional insurance for travel abroad?

If studying on a UW Oshkosh-sponsored Program, no. UW System does not allow for the exemption of any participant for any reason.

If you are studying through a program not sponsored by or affiliated with UW Oshkosh, sickness and accident coverage while in a foreign country may be included in your personal health insurance plan, but it is rare for personal health insurance plans to cover medical evacuation, security evacuation, repatriation or emergency medical reunion. BEFORE you travel you should be familiar with the type of coverage you have and the steps you need to take in order to use your policy abroad. If you are not satisfied that you have sufficient coverage abroad, you can purchase a temporary policy.

My insurance company requires me to be a full-time student in order to take advantage of a lower premium. Will study abroad affect my ability to keep this premium?

Your insurance company may require you to be a full-time student in order to take advantage of lower premiums. IF you are NOT enrolled in classes at UW Oshkosh for a full semester (i.e. you are transferring credits back to UW Oshkosh at the end of your study abroad program), AND you are NOT enrolled for full-time credit through another accredited U.S. institution, this may affect your premiums. Information on your enrollment status is automatically extracted from UW Oshkosh records and sent to a Clearinghouse, which many insurance companies monitor. You will show up in the Clearinghouse as “not enrolled” at UW Oshkosh IF you are not enrolled for courses AT UW OSHKOSH, and your premiums may be affected.

In order to avoid problems, contact your insurance company BEFORE leaving for your study abroad destination. Your insurance company will either give you a form or a list of information which they need. You can fax this form/list to the institution abroad for verification of full-time status while studying there.

Please note that if you are on Academic Leave of Absence, you are being reported by UW Oshkosh as "not enrolled."

What are some insurance supplements or alternatives?

  • If you need comprehensive security evacuation insurance, Global Rescue and International SOS both offer to individuals.
  • At $22, the International Student Identity Card (ISIC) is a popular option for students. The ISIC can be purchased on line; policy details are available from the link above. To call STA Travel: 1-800-329-9537 (menu option “Student, youth and teacher identity cards”). A second option is to search on the internet or contact your local travel agent. There are many other insurance companies that will cover you during your time abroad.

What are medical evacuation, security evacuation, repatriation and medical reunion?

Medical evacuation, security evacuation and repatriation benefits cover the insured when the insured is moved to a location outside of the host country or returned to the U.S. because a medical condition cannot be treated locally, because of a security risk at the site abroad or because of the death of the insured. Medical reunion benefits cover a family member who travels to the location where the insured is undergoing medical treatment. If you have medical reunion, identify one or more family members who have a valid passport as your emergency contact. Anyone not holding a valid passport will need to apply for one before being able to take advantage of emergency medical reunion.

Is the insurance offered through CISI sufficient?

CISI insurance is not comprehensive. It is each participant's responsibility to review the policy for sufficient coverage. If you feel that coverage is insufficient, purchase additional coverage through your insurance agent. Do not cancel your health insurance policy in the U.S. while you are gone. In most cases, your international policy will cover you while you are gone and/or bring you back to the U.S., but once you return, your domestic policy will need to provide coverage.

 

Emergency Contacts

In a life and death emergency ABROAD

U.S. Department of State Citizen Emergency Center (1-202-647-5225) will relay messages to the foreign Embassy. Embassy personnel may try to locate your student, pass on urgent messages and, consistent with the Privacy Act, report back.

To reach your student directly

If your student is staying in a hotel, use the hotel contact information listed on the web page for your student's program. The Office of International Education cannot give out private residence or homestay phone numbers unless authorized in advance by the student, but we will contact your student for you in an emergency.

To reach someone at UW Oshkosh during office hours (7:45 a.m. - 4:30 p.m. M-F)

Office of International Education Phone: 1 (920) 424-0775
Jenna Graff: Director, Office of International Education - graff@uwosh.edu
Kelsey McDaniels, Study Abroad Advisor - abroad@uwosh.edu
Emily Hoffmann: Hessen & NSE Advisor - nse@uwosh.edu
Mary Reinke: Program Manager - reinkem@uwosh.edu
Sarah Christensen : International Student Advisor - christes@uwosh.edu
Office of International Education Fax: 1 (920) 424-0185
Office of the Associate Vice Chancellor Phone: 1 (920) 424-1410
Office of the Provost & Vice Chancellor Phone: 1 (920) 424-0300

To reach someone at UW Oshkosh outside of normal office hours

University Police: 1 (920) 424-1216

To reach an on-site local contact, IN AN EMERGENCY ONLY.

All contact details for local contacts in countries abroad must be shared by the participant.


Orientation

To help you prepare for your travel experience away, we'll begin with an orientation through which we'll share information on topics such as course registration & enrollment, flights, itineraries, housing, meals, emergency contacts, financial planning, program withdrawal, health & personal security, and travel.

Your orientation consists of:

  • required reading materials
  • required on-line presentation
  • orientation quiz submitted to the OIE
  • optional in-person Q&A
  • in-person orientation with program leaders or department advcoates (These may be required or optional, or may not be offered for your particular program; check your program web guide and/or with your program leader for more information.)

The orientation deadline for fall interim & spring semester programs is the 2nd Friday in November. The orientation deadline for spring interim, summer and fall semester programs is the 2nd Friday in April.

  • Participants who do not complete the orientation requirements prior to the orientation deadline will be removed from their programs. The withdrawal & refund policy will apply.
  • Share the this orientation with parents, spouses, and/or other family members who may also want to review the orientation. The orientation is open to anyone who would like to participate.

UNDER NO CIRCUMSTANCES MAY A FAMILY MEMBER COMPLETE THE ON-LINE ORIENTATION FOR YOU. 

airplanebulletpointReading Materials - REQUIRED

Before beginning your on-line orientation, review the materials listed below; you will refer to these materials during the on-line orientation. Share these materials with interested family members.

airplanebulletpointOn-line Orientation - REQUIRED

Schedule approximately 90 minutes to focus on your on-line orientation.

To access the on-line orientation

  • Open the study away orientation in PowerPoint.
  • Click on the "Slide Show" tab along the top menu.
  • Click on the "Custom Slide Show" menu item.
  • Choose your program.

airplanebulletOrientation Quiz - REQUIRED

Complete your orientation requirement by submitting this orientation quiz to the Office of International Education by the orientation deadline.

airplanebulletProgram-specific Orientation - REQUIRED

All participants are required to complete the in-person program-specific orientation. This orientation covers topics not already covered in the on-line orientation and focuses on topics about which participants will have questions and will need clarification.

Participants who do not complete in-person program-specific orientation will be removed from their programs. The withdrawal & refund policy will apply.

Your in-person program-specific orientation will be held on

  • For Spring Semester students teaching abroad - Thursday, November 7, 2013 from 4-5 pm in Dempsey 202.
  • For Fall Semester students teaching abroad - Thursday, April 3, 2014 from 3-4 pm in Dempsey 202.

airplanebulletpointIn Person Q & A - OPTIONAL (Formerly called "Family Orientation")

Following completion of the on-line orientation, participants are invited to attend an OPTIONAL, in-personQ & A session on:

  • Fall Interim & Spring Semester programs: Sat, 11/8/14, 9:00am-1:00pm, Location TBA
  • Spring Interim, Summer and Fall Semester programs: Sat, 4/11/15, 9:00am-1:00pm, location TBA

Family member attendance at the Q & A session is invited and encouraged. Family members who plan to attend the Q & A session should understand that this will not replace the orientation outlined above. Family members should review the full orientation prior to attending in person

 

 

 

This page was last updated on: October 24, 2014