Fees & Lost Library Items

Overdue items

Most materials have a 28-day grace period.

Polk Reserve & Halsey Reserve: Late fees are $0.60 to $3.00 per hour. Fees for overdue laptops are 5 cents per minute overdue ($3 per hour).


Replacement charges

For lost items or materials too damaged to repair, the standard replacement fee is $100 per item. This standard replacement fee has been agreed upon and implemented by all UW System Libraries. In some situations the replacement fee may be reduced.  Patrons must contact the library to arrange for payment or replacement of lost items.

Some items, such as laptops and equipment, have higher replacement fees.


Loss of library privileges


UW Oshkosh Students and Staff: Borrowing privileges are suspended when fees exceed $200.
Community & Guest users: Borrowing privileges are suspended when fees exceed $10.


Recalled items:

One overdue recalled item will block a user from further checkouts until the recalled item has been returned.


Damaged materials

Users are responsible for all materials checked out on their TitanCards and should point out noticeable damage BEFORE checking out any material. Library materials that are returned damaged are subject to charges based on the cost of repairing the damaged item or on standard replacement charge if the item cannot be repaired.

Mutilation of library materials is punishable under Wisconsin State Statute 943.61. The University will prosecute in cases of purposeful theft or damage.


Charges for materials not returned

As a general rule, UW Oshkosh Libraries do not charge library users unless absolutely necessary. In the event that materials are not returned, we take these steps to ensure that our materials remain available to other users.  Some items, such as equipment and reserves follow a much shorter schedule.

  • 5 days prior to the due date:  A courtesy reminder is emailed. You should renew or return items now. Notices are sent as a courtesy. Failure to receive notices does not change responsibility for fees incurred. Due dates are stamped on the card in the back of most items and/or can be viewed in My Account. If the item cannot be located, please contact the library at (920) 424-7316 or email circulation@uwosh.edu.
  • On the due date:  A reminder to return or renew items is sent.
  • At 21 days overdue:  An overdue notice is sent alerting users that the item will soon be considered lost if not returned.  Once an item becomes lost, it is no longer renewable online and must be brought to the Circulation Desk to be returned or renewed in person.
  • At 28 days overdue:  An item is considered lost and a lost item replacement bill is sent. The standard item replacement fee is $100 per item (some items such as equipment, have higher replacement fees). Your library privileges will be suspended if you have over $200 in fees on your account. This means you cannot check out items from a UW Oshkosh Library, other UW System Libraries, or Interlibrary Loan (ILL).
  • At 6 weeks overdue:  A service indicator is placed and your university registration is now blocked (students). This means you cannot add/drop classes or receive transcripts.
  • At 10 weeks overdue:   A UW Oshkosh invoice is sent detailing the replacement charges for the lost items. The invoice must be paid in full at the UW Oshkosh Cashier’s Office in order to clear your university and library blocks (bring your receipt of payment to the Circulation Desk to ensure that the blocks are removed).
  • If a lost item is returned before an invoice is processed, the lost item replacement fee will be waived.
  • After a UW Oshkosh invoice is issued, invoices must be paid in full to reinstate library and registration privileges. Invoices cannot be cancelled and once paid, fees cannot be reimbursed if the items are later located.