Faculty Instructions for Placing Items on Reserve

Location: First Floor, North Building
Telephone: 424-7322 or 424-7316
Email: reserves@uwosh.edu
Main Page: http://www.uwosh.edu/library/reserves.html
Important Information: Copyright guidelines
See Also: Sample Copyright Permission Letter

Traditional Reserve | eReserve

Traditional Reserve

Books, articles, videos and sound recordings can be placed on traditional reserve. Items on reserve are shelved at the Circulation desk and check out for time periods ranging from 2 hours to 14 days depending on the request of the instructor. To place items on reserve, faculty are encouraged to submit items at least one (1) week before the intended use during the semester. Please allow extra time for processing at the start of the semester. All items are processed in order of their receipt.

Instructors may place Polk Library owned materials on reserve. Go to the Polk Library Catalog to locate CALL NUMBER, AUTHOR and TITLE.

For the most rapid Reserve service, retrieve the items from the shelves and bring them to the Circulation/Reserve desk. (Please ask for a book truck if you have many items to collect). Fill out a Reserve Materials Form (PDF).

If the items have less urgency, the request may be submitted electronically. To submit a reserve request electronically, click to go to the On-Line Reserve Materials Form. Fill in the form completely. When finished click on "Submit your Reserve Request." Polk reserve staff will retrieve the items that you have requested and place them on reserve.

Instructors may also place material from their personal collection on reserve. Print the Reserve Materials Form (PDF). Items may be brought to the Circulation/Reserve Desk or sent through campus mail. Remember to include the Reserve Material form.

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Electronic Reserve

Articles from journals, chapters from books, syllabi, lecture notes, exams or other material created by the faculty member can be posted to electronic reserve. A copy of the original document is scanned and converted into a PDF, which is saved on a server. This file is linked to the library's catalog system so that the item may be found by searching the eReserve option in the on-line library catalog.

Students are able to access eReserve readings at any time of the day or night from any computer with Internet access.

How may requests be submitted for eReserve?

All items must be clean, free from gray shadow areas and have a complete bibliographic citation on each title page, preferably below the title. All reserve requests must be accompanied by a Reserve Materials Form (PDF).

Click here for tips on photocopying for eReserve

1. Articles from journals.

• Photocopies must be on paper no larger than 8.5 x 11. The copies should be clean and have legible black text.
• In accordance with the guidelines of fair use (Section 107 of the U. S. Copyright Act), copyright information must be included on the first page of all photocopied materials. For excerpts (no more than a single article) from a periodical, the information required is: title of the article, author of the article, title of the periodical, volume number, issue and date of periodical. This information may be supplied by photocopying the appropriate page from the journal. Click here to view copyright guidelines (PDF).
• If articles are available in Polk Library owned full text databases, citations can be emailed to reserves@uwosh.edu. Please be sure to include course information with your request.

2. Chapters from books.

• Complete works will not be scanned into the eReserve system.
• Photocopies must be on paper no larger than 8.5 x 11. The copies should be clean and have legible black text.
• In accordance with the guidelines of fair use (Section 107 of the U. S. Copyright Act), copyright information must be included on the first page of all photocopied materials. For excerpts from a book, the information required is: author/editor, title, edition, publisher, place of publication and copyright date. This information may be supplied by photocopying the page from the book on which the copyright notice appears. Click here to view copyright guidelines (PDF)

3. Syllabi, lecture notes, exams or other material

• Electronic files are preferred and may be sent as attachments to reserves@uwosh.edu.
• Paper copies must be on paper no larger than 8.5 x 11 and should be clean with legible black text.