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Tuition Reimbursement Approval Process

  1. Complete the tuition reimbursement form to request reimbursement for tuition. This form must be completed prior to the start of the semester.

  2. Acquire percentage (or amount) approved by your direct supervisor along with the account to be charged and signatures from your direct supervisor, unit head and vice chancellor as appropriate.

  3. Send the original approved form to Human Resources, Dempsey 328.

  4. Human Resources will confirm employment status and union specifications where applicable. An e-mail will be sent to you confirming the status of your reimbursement request.

  5. Upon completion of the course, send your grades to Human Resources.

  6. Human Resources will confirm the tuition payment, excluding segregated and municipal fees, books and related supplies, and forward the request to Financial Services for reimbursement.


UW System and UW Oshkosh guidelines for tuition reimbursement

The unit and/or department you work within may also have separate requirements. Please check with your direct supervisor for more information.

Note: The taxability of educational expense tuition reimbursements are subject to the existing provisions of the Internal Revenue Code. Reimbursements of $5,250.00 or more over the course of the calendar year may result in tax witholding on your paycheck. Employees are advised to consult the most recent IRS regulations as to the reportability and deductibility of reimbursements.

Rachael Kruszka
Program Assistant
(920) 424-1166

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Human Resources - University of Wisconsin Oshkosh
328 Dempsey Hall • 800 Algoma Blvd. • Oshkosh WI 54901 • Office Hours: Monday-Friday: 7:45 a.m. - 4:30 p.m.