Classified Staff Payroll Distribution
Pay Periods
Classified Staff (including LTEs) are paid on a bi-weekly basis, every other Thursday. Pay periods consist of a two-week period starting on a Sunday and ending on a Saturday of the following week.
When a Payday Falls on a Holiday: If a payday falls on a holiday, such as Thanksgiving, you will be paid on the previous Wednesday.
Timesheets
Timesheets must be turned in to your supervisor each pay period and are due in the Human Resources Office by 12noon on the second Thursday of the pay period.
Direct Deposit
Paychecks will be direct deposited into your financial institution of choice through the direct deposit form completed and on file in the Human Resources Office.
Deductions
State and federal taxes will be deducted from your pay based on earnings and the number of exemptions you have claimed on the W-4 form provided upon employment. Social Security will also be deducted.
All insurance premiums are deducted on the first check of each month, except for State Group Life (SGL) Insurance. SGL premiums are deducted on the second check of each month.
Union dues, Parking, Employee Reimbursement Account (ERA) and Tax Shelter deductions are taken every check.
Pre-tax deductions and Taxable Income
Pre-tax deductions such as parking, health, dental and life insurances lower your taxable wage for income tax and FICA (social security and medicare). The pre-tax insurance deductions fall under the Internal Revenue Code Section 125. The pre-tax parking deductions fall under the Internal Revenue Code Section 132.
Tax Shelter Annuities (TSA) and Deferred Compensation (WDC) deductions only reduce the federal and state taxable wages (income tax).
Earning Statements
Earnings statements for employees are sent to the employee’s campus work address.
Shift Differential Pay
If you work between 6 p.m. and 6 a.m., you will be eligible to receive night differential compensation, in addition to your normal pay rate for those hours. Weekend differential compensation will be paid for all hours worked between 12:01 a.m. Saturday and 12:00 a.m. Sunday. Consult Human Resources for current rates.
Overtime
Although it is policy that overtime be kept to a minimum, certain emergency situations, rush seasons and peak workload periods may require such work in your department. All overtime work must be approved prior to the date it is worked.
Under federal law, most classified employees must receive overtime compensation. These employees are called "non-exempt" for overtime pay purposes and are eligible for pay or compensatory time off at the rate of time-and-one-half for hours in pay status in excess of 40 hours per week.
Employees in executive, administrative and professional positions are generally "exempt" from federal overtime pay compensation. There are certain situations where exempt personnel can receive overtime compensation. Some exempt positions may also be represented by a union with its own contractual provisions for overtime pay.
