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Information about no-cost extensions for grants and research proposals.

Federal regulations provide a set of criteria for approving a one-time, no-cost extension of a federal award’s expiration date for up to 12 months.

Applications for extensions must be submitted by the Office of Grants and Faculty Development.

The extension may be issued unless one or more of the following conditions apply:

  • The terms and conditions of the award prohibit the extension.

  • The extension requires additional federal funds.

  • The extension involves any change in the approved objectives or scope of the project.

Agencies can approve a no-cost extension for more than 12 months at a time. If the University approves a request for an extension of fewer than 12 months and the principal investigator subsequently wishes to lengthen that time period to a total of more than 12 months, agency approval must be sought.

Procedures for Obtaining a No-cost Extension

Letter of Request

The principal investigator must prepare a letter describing the need for an additional period of time to complete the project objectives. The letter must address programmatic issues and may describe justifiable delays, such as the loss of a skilled technician. Money remaining in the project’s account is not sufficient reason for an extension. The letter should be addressed to the funding agency's grants officer but sent first to the Office of Grants and Faculty Development for an authorizing signature.

Be sure to check the terms and governing regulations for your award. The amount of time needed can vary among programs from 10 days to up to 120 days prior to the original expiration date. Know your deadlines and plan ahead.

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by Reinke, Heidi last modified Jun 23, 2011 01:33 PM