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Indirect Costs

Information about indirect (facilities and administration) costs for grant or research projects.

Some funding programs request a copy of the indirect cost agreement be included in the proposal. Download a copy of the Indirect Cost Agreement.

Extramural grant proposals must request reimbursement of Facilities and Administration (indirect) costs consistent with agency and UW System policies.

  • Facilities and Administration (a.k.a. Indirect Costs): Sometimes called "overhead," Facilities and Administration (F & A) costs are those incurred by the University that are not related directly to carrying out your project, including:
    • general administration expenses,
    • building maintenance and operation,
    • equipment depreciation,
    • grant administration expenses,
    • library expenses, and
    • departmental and college expenses.
  • Extramural grant proposals must request reimbursement of F & A costs consistent with agency policies. F & A costs are a real cost to the University, whether the financial support is from general or program revenue sources. The inclusion or exclusion of F & A costs cannot be used as a bargaining point to secure extramural support. F & A cost rates are periodically negotiated by the University of Wisconsin System and the federal government for federal programs.
  • Negotiated cost rates effective July 1, 2013, are as follows:
    • On-campus rate: 38% of all salaries, wages, and fringe benefits
    • Off-campus rate: 13% of all salaries, wages, and fringe benefits
  • The off-campus rate applies if more than 50% of the project is performed off-campus in facilities not owned or rented by the University.
  • Inasmuch as F & A cost funds are intended to reimburse the University for these expenses, the specific project has no claim on them.
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by reinkehe last modified Feb 26, 2014 03:51 PM
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