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Style Guide

A style guide for the Oshkosh Scholar.

Submissions considered for publication must be double-spaced in 12-point Times or Times New Roman font, use standard 1-inch margins and be typed in Microsoft® Word. The body of the article should follow a clearly organized order of information presentation. There should be a clearly defined introduction, main body and conclusion. Use section headings appropriate for the author’s field of study, as determined by the primary researcher and faculty mentor.

The article should be written in past tense. Use of the active voice, rather than the passive voice, is preferred. In addition, the article should be written in first person point of view.

The editorial board reserves the right to adjust style to certain standards of uniformity. Authors should retain copies of their manuscripts because we cannot accept responsibility for damage or loss of papers.

The Chicago Manual of Style

All authors are to use the Chicago style, no matter their disciplines. Responsibility for the accuracy of bibliographic citations lies entirely with the authors. Please ensure that every reference cited in the text also is present in the bibliography (and vice versa). All publications cited in the text should be presented in a bibliography following the text of the manuscript.

Cover Page

Please include the Oshkosh Scholar Cover Page with your submission and submit both an electronic version (unsigned) and a hard copy (signed) version of the cover page.

The cover page should include the following information:

  • Title of the article (not exceeding 60 characters)
  • Student author bio (up to 500 characters)
    See samples.
    Lauren Smith graduated from UW Oshkosh with the distinction of summa cum laude in May 2010 with a degree in history. Her research began as a research paper in an advanced seminar in Michelangelo during the fall semester of her junior year. It later became the topic of her senior honors thesis. She is active in the History Club. Lauren will be attending law school at Marquette University in fall 2010.

    Jason Brown graduated from UW Oshkosh in May 2010 with a degree in biology/microbiology. During the 2008-09 academic year, he collaborated with Dr. Gregory Kleinheinz through the Undergraduate Student/Faculty Collaborative Research Program. Jason has always been interested in environmental research, but his undergraduate research experience of beach testing on Lake Superior helped him appreciate it at a deeper level.

  • Faculty mentor bio (up to 500 characters)
    See samples.
    Dr. John Smith is an assistant professor of journalism and received his Ph.D. from the University of Arizona. He began teaching at UW Oshkosh in 1990. His research interests include political journalism and ethics.

    Dr. Mary Jones joined the UW Oshkosh Foreign Languages and Literatures Department in 1992. She has a Ph.D. from Washington University. Her research explores Cuban culture and literature with a specific focus on the nonfictional testimonio—an authentic first-person narrative by a witness to events that typically are traumatic, such as war or imprisonment.

  • Student author’s name, signature, major, phone/e-mail
  • Faculty mentor’s name, signature, department, phone/e-mail

To ensure anonymity during the blind review process, the names of the author and faculty mentor should not be found anywhere except on the cover page. However, the author and mentor names can be added to an article that has been accepted for publication.


The abstract should appear on your manuscript, following the author and faculty mentor names, but before the introduction. This abstract should give the reader a preview to the article and important conclusions of the research. The abstract should be 125 to 175 words.


Submissions must conform to the Oshkosh Scholar style guidelines. Those submissions not adhering to the style guidelines will be ineligible for publication. All authors are to use Chicago style, no matter their disciplines.


Every reference cited in the text must also be present in the reference list (and vice versa). The comprehensive list of references needs to follow the article’s conclusion and must adhere to Chicago style.


No minimum manuscript length is required, but we prefer that your submission be no longer than 20 pages. Images (illustrations, photographs, tables, graphs), your abstract and references are not included in this 20-page maximum. Submissions more than 20 pages will be accepted only at the discretion of the editors and Selection Committee.


Follow this order when typing manuscripts: Introduction, Main Text, Conclusion, Acknowledgments (if any), Endnotes (if any) and Bibliography. Do not import images (photos, tables, graphs, etc.) into your text.

Endnotes or Author-Date System

The Chicago Manual of Style presents two basic documentation systems, the humanities style (endnotes and bibliography) and the author-date system.

The humanities style is preferred by many in literature, history, and the arts. This style presents bibliographic information in endnotes and, often, a bibliography.

The more concise author-date system has long been used by those in the physical, natural and social sciences.


Although notes in Chicago style are thorough, you must still include a bibliography. The list of references should be arranged alphabetically by authors’ last names and should be as full as possible, listing all authors, the full title of articles and full title of journals, publishers and year. It is the author's responsibility to check the spelling of authors' names and ensure dates are exactly the same in the text as in the bibliography.


All images will be printed black and white. Images should be submitted as separate files. Tables, graphs and photos are encouraged and should be prepared camera-ready, as they are to appear in Oshkosh Scholar. You must also submit a printed version of your image to ensure that the entire image is correctly reproduced when published. Images will be inserted as close as possible to their first mention in the text. Tables should be easy to read, clearly labeled (Table 1, Table 2, etc.) with a brief, to-the-point caption. Refer to each graph, illustration or photo as “Figure” and number them in the order in which they are referred. Make sure that your in-text references to images correctly correspond to the image labels. Image captions should give credit to the photographer, artist or author (if appropriate).

Preparation of Electronic Images:

Submitting your images in an electronic format is required, as it helps us to produce your work to the best possible standards, ensuring accuracy, clarity and a high level of detail. Make sure you use uniform lettering and sizing.

  • Save text in illustrations as "graphics" or enclose the font.
  • Photos need to be saved in .JPEG or .TIF format, 150 dpi or more.
  • Only use the following fonts in your images: Arial, Courier, Helvetica, Times, Symbol.
  • Number the images according to their sequence in the text (see above paragraph).
  • Use a logical naming convention for your artwork files.
  • Provide all images as separate files (images must not be embedded in the text).
  • Provide captions to images separately.
  • Produce images near to the desired size of the printed version.
  • Images should be constructed using Adobe Acrobat, Illustrator or Photoshop to preserve consistency throughout Oshkosh Scholar.
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by Reinke, Heidi L last modified Dec 20, 2013 04:05 PM
We are updating our website

We are currently updating our guidelines and process for the upcoming 2015 issue. We will update our website as soon as possible. If you have any questions regarding guidelines, the process, or how to submit, please email us at