This is a partial listing of some of the relevant University and UW System policies pertaining to solicitations for extramural support. Please click on the appropriate heading to go directly to that section.

Extramural Support Policy Scope
University Objectives and Extramural Support
The Board of Regents
Delegation of Responsibilities
Report to the Board of Regents
Grant Applicants
Patents
Copyrights
Publication
Gifts-in-kind


Extramural Support Policy Scope

This institution must approve all solicitations for extramural support that involve the University name or resources. Proposals submitted without University approval are unlikely to be accepted by granting agencies and, if they are, the University is under no obligation to comply with any commitment of its resources.

University Objectives and Extramural Support

The University seeks to further its objectives of providing higher education, advancing knowledge, and contributing to the welfare of the State by accepting funds and entering into agreements with extramural agencies for programs of development, research, training, construction and other projects. This support must be for programs that are compatible with the goals, objectives and policies of UW Oshkosh.

The Board of Regents

Only the Board of Regents is empowered to accept grants and to contract on behalf of the University. It follows that UW System policies must govern all actions in soliciting or administering grants or contracts. These policies are contained in http://www.uwsa.edu/fadmin/gapp/gapp2.htm

Delegation of Responsibilities

Each chancellor is authorized, without prior UW System review, to submit proposals and execute contract and grant documents for federal and non-federal extramural support unless:

1. The proposal contemplates or commits establishment of an academic program that has not been previously approved.
2. The proposal involves construction or modification of facilities that requires State Building Commission approval.
3. A contract or grant involves support of more than $200,000 from a private profit-making organization.

Copies of proposals referenced in the first two items above shall be forwarded to the Office of the Vice President for Business and Finance at the same time they are sent to the prospective sponsor. Grants or contracts referred to in item three must have Board of Regents formal acceptance prior to execution.

Report to Board of Regents

All gifts, grants and contracts must be reported promptly by the University’s Grants Accountant to the Board of Regents for formal acceptance.

Grant Applicants

Proposals may be initiated and projects may be administered by University employees with faculty or academic staff status. Where special considerations warrant, the chancellor may permit an individual other than those just noted to solicit and administer projects.

Patents

The University of Wisconsin does not contract with or otherwise require its employees to produce inventions, and, thus, does not claim proprietary rights in employee inventions, except for the continuing right to use such inventions in its education and research mission. In the absence of contractual provisions obligating the transfer of all or some proprietary rights to the invention to a third party, employees who make inventions have complete ownership and control of any resulting patents. UW System policies and procedures governing patents are contained in General Administrative Policy Paper (GAPP) 34. To ensure such sponsor rights, employees and others who participate in extramural programs must sign a patent agreement. The Office of Grants and Faculty Development will supply the form and maintain the agreement on file.

Copyrights

UW System policies and procedures governing copyrights are set forth in General Administrative Policy Paper (GAPP) 27. Subject to circumstances noted in GAPP 27, a copyright that a University employee obtains on his or her original work shall belong to the employee. Further, as provided in GAPP 27, when copyrights are the subject of agreements between the University and extramural sponsors, University employees must cooperate in honoring such contractual commitments. Licensing agreements for computer software are contained in General Administrative Policy Paper (GAPP) 10. Reference should be made to the University's policy statement, “Copyright and Ownership Policy on University Funded Projects," which can be found in the Faculty and Academic Staff Handbook.

Publication

No agreement shall be entered into with any extramural sponsor that prohibits the right of a University employee to publish the results of the project. The University and its employees have an obligation to ensure that project results are made known to the general public.

Gifts-in-kind

• Gifts-in-kind from all sources, including private donors, foundations, corporations, etc., require the same formal acceptance by the Board of Regents as monetary gifts. The recipient of each gift-in-kind is responsible for routing the item through the University's internal review process for approval (including a review for hazardous materials) prior to Regents acceptance. Gifts-in-kind receiving institutional approval are reported by the University’s Grants Accountant to the Regents at their subsequent meeting.
• By Board policy, the University may not participate in establishing the monetary value of the gift, nor should any value be assigned when the gift is forwarded to the Board of Regents for acceptance.
• An inventory value should be established based upon fair market value on the date of the gift for financial reporting purposes. An insurance value should be determined in accordance with procedures established by the System Administration Risk Management Office.

UW System Policies

GRANTS AND CONTRACTS

Financial and Administrative Policies
Extramural Support Administration (G2)
Revised: July 19, 2000

PATENTS

Financial and Administrative Policies
Parent Policy
Revised: December 10, 1985

COPYRIGHTS

Financial and Administrative Policies
Copyrightable Instruction Material Ownership, Use and Control
Revised: November 24, 1997

Financial and Administrative Policies
Computer Software Ownership
Revised: October 21, 1985