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Applying for Admission

UW Oshkosh Office of Graduate Studies
800 Algoma Blvd., Dempsey Hall 337
Oshkosh, WI 54901
(920) 424-1223
(920) 424-0247 Fax
www.uwosh.edu/gradstudies

Domestic Applicants

An online application is available on the web at apply.wisconsin.edu.  A one-time, $56, non-refundable, non-waivable application fee is required. Subsequent application to other programs generally does not require an additional fee if the applicant last applied and paid a fee within the past 10 years. Consideration for admission to an alternate program after an initial application is submitted, or transfer of application processing to another program may require another separate application. Reevaluation of an initial application but for a subsequent term can be done within two years of the original application to the same program. After two years, another application may be required.

Application deadlines vary by program and processing may take from six to eight weeks. Plan accordingly in order to meet all appropriate deadlines.

Have all official transcripts from regionally accredited institutions sent directly to the Office of Graduate Studies. If an applicant is a current or former University of Wisconsin Oshkosh student or graduate, submission of an application is authorization for the Graduate Studies Office to access the applicant's University of Wisconsin Oshkosh unofficial electronic transcript.

All programs have varying and/or additional admission requirements, such as GMAT or GRE tests, interviews, letters of recommendation, essays and other deadlines. Please consult the graduate program office, the graduate program web site, the electronic application completion sheet, appropriate section of this Bulletin, or the Graduate Studies Office for more information about program-specific admission requirements and deadlines.  Note that admission to achievement and certificate programs have different admission procedures. Contact the program or the Graduate Studies Office for details.

International Applicants

An online application is available on the web at apply.wisconsin.edu.  A one-time $56, non-refundable, non-waivable application fee is required.

Forward original or certified/attested transcripts (both native language and English translation) from all foreign undergraduate institutions.  Also required is a course-by-course foreign credential evaluation report which includes grades for each course, credits and degree completion equivalent.  This report should be sent directly to the Graduate Studies Office by the credential evaluator.

Provide evidence of English language proficiency. This is demonstrated by submitting an official Test of English as a Foreign Language (TOEFL) test score or an IELTS score.  The minimum TOEFL score required is 550 paper-based or 79-80 Internet-based.  The minimum IELTS overall band score required is 7.0. For TOEFL information contact TOEFL Services, Educational Testing Services, P.O. Box 6151, Princeton, NJ 08541-6151, USA, 1-877-863-3546 or on the web at www.ets.org/toefl/.  For IELTS information visit their web site at www.ielts.org/test_takers_information.aspx. 

Other evidence of English language proficiency such as attending a U.S. college or university continuously for more than one year, OR having completed a U.S. undergraduate degree, OR receiving an undergraduate degree from a foreign institution where English is the language of instruction for both degree and non-degree courses (subject to corroboration with other evidence of English language skills), OR residing in the U.S. for more than one year without being a student may be considered.

Submit a notarized Confidential Declaration of Financial Resources form with applicable bank and financial statements that shows ability to finance two years of graduate education at the University of Wisconsin Oshkosh.  Also required is a tuberculosis (TB) screening report form unless an applicant has resided in the U.S. continuously for at least one year.

More information about admission can be found on this page of the Graduate Studies web site.

The processing time for international applications may take as long as six months. Applicants are encouraged to begin their application one year before the desired admission date.  I-20 forms will be issued only after the applicant has met all the admissions requirements for a degree program and all documentation necessary for issuing an I-20 are received and verified.  Part-time admission is not available to F-1 international applicants. 

All programs have varying and/or additional admission requirements, such as GMAT or GRE tests, interviews, letters of recommendation, essays and other deadlines. Please consult the graduate program office, the graduate program web site, the electronic application completion sheet, appropriate section of this Bulletin, or the Graduate Studies Office for more information about program-specific admission requirements and deadlines. 

 

Application Processing

 

The Admission File

The Family Education Rights and Privacy Act of 1974 (FERPA - also known as the Buckley Amendment) is a federal law that protects the privacy of student education records. Eligible students have the right to (1) inspect and review their education records maintained by the school; (2) request that a school correct records that they believe to be inaccurate or misleading; and (3) provide a school with written permission from the eligible student in order to release any information from a student’s record. Based on FERPA, the only information that may be released to outside institutional sources without the written permission of the individual student is directory information.  This is defined by the Act as the student’s name, addresses, telephone numbers, e-mail address, classification, major field of study, dates of attendance, full-time/part-time status, degrees and awards received, participation in officially recognized activities and sports, weight and height of members of athletic teams, and the most recent previous educational agency or institution attended by the student.  Any student not desiring their directory information to be made public must complete a written request to the Student Affairs Office in Dempsey Hall 148.

Reference letters submitted as part of any admission application also may be inspected if all of the following conditions have been met:

1. The student has been admitted to the program for which the letters were submitted.

2. The student has attended graduate-level courses within this program.

3. The admission file does not contain a written waiver of the right to see reference letters.

All graduate admission application materials submitted by an applicant become the property of the University and will not be returned to the applicant or forwarded to a third party. However, inspection of materials by the applicant/student can be granted or copies of some materials may be forwarded to a third party only after the applicant/student submits a signed and dated written request specifying:

a. The records he or she wishes to be released.

b. The purpose of the disclosure.

c. The party or class of parties to whom disclosure may be made.

Note: Copies of letters of reference are not provided.

Individuals who are denied admission to a program are not entitled to have access to materials relating to the denial to that program. This applies even if the individual is subsequently admitted into and either enrolls in another course of study as an auditor or never enrolls regardless of admission status.

The Office of Graduate Studies, in many instances, is not permitted to make copies of other Universities' transcripts for release to the student or for any University office other than the student’s academic department. It is recommended that students request copies of transcripts from other institutions directly from those universities/colleges.

A student may sign a release in the Office of Student Affairs, Dempsey Hall 148, which allows educational records to be released to a third party/parent  The release is kept on file in the Student Affairs Office (424-4000).  For more information about FERPA, contact the Registrar's Office at (920) 424-3007, the Student Affairs Office or the Graduate Studies Office.

 

Admission Evaluation Summary

When the admission file is complete, the Graduate Studies Office prepares a summary admission evaluation based on the materials and information submitted.  The evaluation assesses an applicant's admissibility to graduate studies at the University primarily on the undergraduate grade point average, completion of an undergraduate degree, and academic credentials from recognized accrediting bodies (see Admissions Classifications and Criteria below.)  If the applicant does not meet the minimum requirements of the Office of Graduate Studies, admission to the program may be denied. In the cases of a denial, the applicant receives a copy of the summary evaluation and a letter with information about the denial. The appropriate graduate program coordinator also will receive a copy of the summary evaluation.

 

Review By Graduate Program

If the applicant is eligible for admission, the file and summary evaluation are sent to the appropriate graduate program coordinator and/or admission committee for review and a recommendation. This recommendation is based on review of the Graduate Studies Office's admission evaluation summary, required supplemental application materials supplied by the applicant and a program's additional admission criteria (if any). No applicant is admitted to a program without a favorable recommendation from the program coordinator. If the application is denied by the program, the applicant will receive a notice of the denial.

 

Final Review by Office Of Graduate Studies

The Director of Graduate Services reviews the program coordinator's recommendation. If the recommendation is favorable, the applicant is accepted into the program and designated as an admitted student.  The applicant receives an official admission notice.

 

Academic Advisement

Generally, each graduate student receives advising from the program to which he or she is admitted. Each program has a coordinator who can be contacted for advice and information about advising.

Special, Guest and Non-Degree students are not assigned advisers but may seek advice from a graduate program coordinator, faculty or staff or the Director of Graduate Services.

 

Admissions Classifications and Criteria

Full-Standing Admission

Admission with full standing to a graduate degree, certificate or GAP program generally requires that an applicant meet all of the following minimum requirements:

1. A baccalaureate degree from a regionally accredited institution;

2. An undergraduate grade-point average of at least 2.75 (4.00 scale) over a minimum of 80 graded credits; OR an average of at least 2.90 during the last half (approximately 60 credits) of the undergraduate work. Graduate courses are never added into any undergraduate GPA calculation;

3. Background experiences as required by the particular program (e.g., satisfactory score on an admission exam, major in a given field, teacher licensure, appropriate work experience, etc.).

Note: Many programs have additional and/or more stringent requirements. See the appropriate section of this Bulletin, contact the individual graduate program office, browse the graduate program web site or contact the Office of Graduate Studies to verify these requirements.

 

Probationary Admission

Applicants who do not meet standards for full standing admission may be admitted on probation if they have an undergraduate grade-point average of at least a 2.25 (4.00 scale) over a minimum of 80 graded credits AND at least a 2.50 (4.00 scale) in their last half (approximately 60 credits) of the undergraduate work. Applicants may be expected to submit additional evidence of their ability to do graduate work. This evidence may be, but not limited to, prior completed graduate coursework, a score on an admission test, additional letters for reference or a written appeal. Graduate courses are never added into any undergraduate GPA calculation.

 

With Deficiencies

Applicants who do not have the necessary undergraduate background may be admitted with deficiencies. These deficiencies will be noted by the program coordinator and must be completed before admission to candidacy or sooner. No credits earned in making up deficiencies may be counted as part of the degree program. However, grades earned in those courses (including undergraduate credits) are considered when determining academic standing and term and cumulative grade point averages.

 

With Conditions

Applicants who meet the Office of Graduate Studies and/or program full or probationary standing criteria but have not yet been awarded their undergraduate degree, submitted a score report for a required admission test, or met other specific program admission requirements may be admitted conditionally. The applicant will be notified of the conditions and what is required to fulfill them.  Once official evidence is received within an appropriate period, the student will be reclassified as fulfilling the condition(s) and will be assigned probationary or full-standing status without conditions.

 

Special Circumstances

Applicants whose baccalaureate grade-point average falls below 2.25 overall and 2.50 in the last-half of undergraduate course work might be admitted by providing other qualifying evidence of ability to be successful in the intended program. This evidence is determined and agreed upon by the Program Coordinator and the Director of Graduate Services. It is the discretion of both these individuals to consider any special circumstances for admission. Evidence might be one or more of the following: 

1. High scores on the Graduate Record Examination (GRE), the Graduate Management Admissions Test (GMAT), or other agreed upon standardized test.

2. Demonstrated professional success.

3. Previous admission to a graduate program at a regionally accredited college or university.

4. Successful completion of six (6) or more credits of graduate coursework with grades of “B” or higher at a regionally accredited college or university.

An applicant will be notified of what is required and the period in which the evidence must be presented in order to be admitted.

Final Term Senior

A final term senior at the University of Wisconsin Oshkosh or another accredited college or university may be permitted to register for graduate coursework during the term in which the baccalaureate degree will be awarded. Final term seniors must submit a statement from their undergraduate adviser certifying the requirements needed to complete the baccalaureate program. The student should have no more than nine (9) credits of undergraduate work remaining in a semester nor more than three (3) credits of undergraduate work remaining in a summer session. To be eligible to register as a final term senior, the student must meet all requirements for full standing admission to the graduate degree program with the exception of the baccalaureate degree requirement. Final term seniors are limited to a total undergraduate and graduate load of 12 credits in a semester or six (6) credits in a summer session. Graduate credits earned in this status may apply to baccalaureate degree requirements only as allowed in approved programs. Note that graduate credits counted toward a baccalaureate degree might not be applied toward a graduate degree and will be billed at the graduate rate of tuition.  Students are responsible for checking with a graduate department regarding the availability of a graduate class.

 

Admission Start

Applicants apply for and are admitted to begin graduate work in a specific term. Usually the admission will be considered valid for the succeeding two semesters (including the summer semester). The time period for which admission is valid will vary among programs. Applicants who are unable to begin graduate course work in the term of admission but wish to begin at a later date must contact the program and Graduate Studies Office to arrange approval to change the original starting term date.

 

Resumption of Course Work after Period of Non-Enrollment

Registration in each successive semester (excluding summer) for admitted students is expected. However, circumstances may result in occasional semesters with no enrollment. Students who are not able to take at least one course during a 24-month period should consult with their program coordinator to determine how to proceed.  Consult with the Financial Aid Office as eligibility and aid may be affected by periods of non-enrollment.

In all cases, the maximum period allowed without enrollment is 24 months. After that time a student's status in the program will be changed to inactive.  Students are eligible to restart, within the 24-month maximum simply by registering and successfully completing program courses, based upon current program and registration requirements. Students who exceed the 24-month maximum period without taking a course are required to submit a formal request to their program coordinator to resume classes. Students should expect that some process, information and conditions or qualifying experience to demonstrate currency in the program might be required. What's needed to resume one's program of study will be determined with and approved by the program coordinator. Any period of non-continuous coursework is still considered part of the total time toward degree completion.