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2014-2015 Graduate Student/Faculty Collaborative Research Program

This is the submission guidelines and call for proposals for the Graduate Student-Faculty Collaborative program.

Background and Purpose

Graduate Student/Faculty Collaborative Research Program grants are designed to support research projects carried out by Graduate students. Projects must provide students with a meaningful research experience, with the student assuming the principal role and the faculty or teaching academic staff member serving as a mentor. The student must write the proposal, using the advice and technical expertise of the mentor as a guide.

Award Information

The program consists of Summer and Academic Year research grants.

The Summer Research Grant provides a $3,000 stipend* to the student and up to $500 for supplies and expenses for full-time research (40 hours/week) during the eight-week summer term. The stipend will be paid in two equal payments after the submission of acceptable interim and final reports. The project period may be extended beyond the summer if additional time is required to complete the project, but no additional financial support will be granted beyond the initial award amount. The maximum period for extension is one semester.

The Academic Year Research Grant provides a $3,000 stipend* to the student and up to $500 for supplies and expenses for research beginning no later than September 15 and ending no earlier than the following May 15. The student is expected to work an average of at least 10 hours per week on the research project. The stipend will be paid in four installments after the submission of acceptable interim and final reports.

* NOTE: Stipends will be paid through student payroll, so income tax will be withheld. If the student receives a summer research grant and is not taking classes during the summer, Social Security is also withheld.

Eligibility Information

General Requirements: The student must be in good academic standing.  The student must also be admitted to candidacy in a degree program no later than the end of the interim preceding the award (special students are not eligible) OR have completed 15 graduate credits by the end of the interim preceding the award.  If the credit alternative is chosen the award will be made contingent upon successful completion of the necessary courses and will be verified after final spring grades are issued. Students must complete at least 4.5 credits of graduate coursework per semester during the Spring term preceding the award and the Fall term of the same calendar year.

Summer Research Grants: Students must be enrolled for the Fall term following the award.

The Academic Year Research Grant: Students must complete at least 4.5 credits of graduate coursework per semester during the period of the award.  Students must earn course credits and pursue the award work simultaneously

Application Deadline

February 11, 2014, before 4 p.m. for both the Summer 2014 and Academic Year 2014-2015 research grants.

Submission Guidelines

Each student may submit only one grant proposal. A total of two applications (one undergraduate and one graduate) per mentor is allowed. Proposals should be doubled-spaced and include a title/abstract page, a narrative (including graphics) not exceeding five (5) pages, references as appropriate and a mentor support letter. Proposals over the page limit or in unreasonably small font will be automatically rejected. The student must write the proposal with their mentor acting as an editor/advisor. The narrative should be written in non-technical language and include:

  • a statement of the research problem to be addressed;

  • a description of the research methodology;

  • a description of how the research is linked to and furthers the student's educational experience;

  • a timeline for completion of the project;

  • a description of the expected outcomes from this project; and

  • a budget justification for any supplies and expenses.

  • NOTE: A one page supporting statement by the faculty mentor is required, but this does not count toward the five page limit.

  • Do NOT include vitae or resumes.  However, this program does not require that the review process be double-blind.  If they wish, proposers may identify themselves in the proposal, references or mentor letter.  If proposers wish to remain anonymous they must avoid identifying themselves in the proposal, references or mentor letter.  The submission form with proposer information is not available to reviewers.  Reviews will be anonymous.

Submit online before 4 p.m. on February 11, 2013. The submission web site is:  Only one PDF copy will need to be submitted.

Proposal Evaluation Criteria

Reviewers from multiple disciplinary backgrounds will be reading your proposal, and scoring it on how well it answers the following questions:

  • Intellectual and/or creative merit. The proposer should clearly explain the project's intellectual or creative merit, how the project is grounded in the theory and/or literature of the discipline, and the significance/importance/ contribution of the project to the discipline.

  • Methodology/design. The proposer should clearly explain the project's research design; e.g. the hypotheses to be tested, questions to be explored, or creative activity to be undertaken, and the processes that will be used to perform the tests, develop the analysis, or produce the artistic product. This description should also spell out the roles of both the graduate student and mentors in the project.

  • Motivation. The proposer should describe why this project is appropriate for him or herself, i.e. how the research project ties into the student's own career interests and projected career path.

  • Feasibility. The proposer should (1) show that they have, or can acquire, the necessary skills and knowledge to complete the project, (2) ensure a faculty mentor will provide appropriate supervision and training, (3) show that required items (e.g., equipment, materials, software and library resources) are available or accessible, and (4) demonstrate that other special arrangements (if necessary) have been made.

  • Time line. The proposer should spell out the time line over which the project will be carried out, including an estimate of how long each methodological step will take.

  • Outcomes. The proposer should specify the project's expected outcomes (e.g., papers, artistic or creative works, models, proposals for extramural funding, demonstrations, exhibitions and manuals). Outcomes should be appropriate to the project and the discipline and be achievable in relation to the project's scope and the student's capabilities.  Please Note: at a minimum the student is expected to present the results of this work at the UW Oshkosh Celebration of Scholarship Event during the Spring of next academic year.

  • Clarity and presentation. The proposer should avoid jargon, define terms and concepts (where appropriate), and proofread the proposal to check for organization, grammar, readability and clarity.

  • Mentoring support. A one-page statement should be attached to the proposal, written by the Faculty mentor, stating his or her willingness to serve as mentor; assuring that the graduate student authored the research proposal; discussing the student's ability to carry out the project; discussing his or her ability to mentor the project; and describing what the faculty member will be doing to support this research project.


Reporting Requirements

Your due dates will be specified when your grant is awarded.

Summer Research Grants. One interim report and a final report are required.

Academic Year Research Grants. Three interim reports and a final report are required.

Each report should not exceed one page. Please avoid technical language and address the following points:

  • activities and accomplishments to date

  • problems encountered (if any)

  • activities to be completed by the next report date (except for final report)

  • significance of the project outcomes to date.

The report must be written by the student and signed by both the student and primary mentor. The Office of Grants & Faculty Development will follow up with each mentor to identify project outcomes and successes. This information will be used to promote the Graduate Student-Faculty Collaborative Research Program.

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by Gutow Admin Account last modified Dec 16, 2013 10:45 AM