A request from the conference organizers . . .
We strongly encourage all presenters to bring their audiovisual materials (film clips, sound clips, PowerPoint presentations, etc.) on a flash drive, and load them, before their presentation, onto the equipment already set up in the room.
Using the in-room equipment helps to reduce (or eliminate) the time taken, during panels, connecting and disconnecting presenter's laptops or other portable devices, and troubleshooting connections . . . leaving more time for papers and discussion.
Meeting rooms at the hotel will include the following equipment:
- Standalone Blu-Ray/DVD player
- Windows 7 PC with an internal Blu-Ray/DVD player, wireless internet capability, and Office 2007 software
- 42-inch HD monitor
- Wireless connectivity in the meeting rooms, for the in-room equipment or presenters' own devices is not guaranteed and should not be relied upon
5 things to think about before your presentation:
- DVDs not coded for Region 1 and Blu-Ray discs not coded for Region A will not play on this equipment. (Burning the clips you want to a blank DVD [not region-coded] or flash drive will solve the problem . . . )
- If you embed sound or video clips in your PowerPoint presentation, make sure that you save the files as part of your presentation, so that the PowerPoint has access to them even on a computer that's not yours.
- If you want to play clips directly from a DVD, spend some time practicing with the in-room equipment, and consider taking advantage of "bookmarking" and other features that will enable you to "pre-cue" your DVD clips.
- Software that will allow the "ripping" of
clips of any desired length from commercial DVDs and the downloading of videos from sites such as YouTube is now widely available online and easy to use. Film & History supports the Fair Use clause as it relates to academic contexts, but assumes no responsibilty for copyright violations that might arise from presenters' use of such software.
- If -- as the conference organizers strongly enourage -- you bring your A/V materials on a CD, DVD, or flash drive. Bring a back-up. Or two. They don't weigh much, and the world is an uncertain place.
If you wish to use your own laptop or other electronic device
Please keep in mind that the meeting rooms will not have digital projectors and screens. You'll be connecting your laptop to the room's 42" monitor using
- The supplied standard HDMI cable attached to the TV or
- The supplied standard HD15/VGA cable and 3.5mm stereo audio/headphone cable.
You are responsible for providing any adapters necessary to mate these cables with your device. If you're a Mac laptop users: you will need an adapter . . . if you have to borrow one, make sure it fits your machine (Apple has changed the shape of its video port several times).
You are also responsible for knowing how to configure your device so that it can display content on an external monitor. The dedicated and hardworking F&H staff can quickly resolve 99% of problems with the in-room equipment, but will not have the same level of familiarity with your unique combination of device, operating system, software, and settings.
Hardcore Technical Details for Those Interested: HDCP-protected DVDs or Blu-rays generally will not play through the analog HD15/VGA port (or DVI-A port) on any computer (or through the HD15/VGA port on the monitor). Microsoft Windows 7 (like Mac OS X v10.5 or later with iTunes 10 or later) supports HDCP-protected content only through digital connections (e.g., HDMI, DisplayPort, DVI-D). Presenters wishing to use their own laptops to display HDCP-protected content through a VGA port will require software on their computers that bypasses the security encryption on that disc. (DVDFab.com and SlySoft.com supply downloadable packages, but, although Film & History supports the Fair Use clause for the academic purpose of illustration, the journal assumes no responsibility for any copyright violations that might arise from a presenter’s use of this publicly available software.)