January 12, 2005 minutes

CSAC Members Present: Jean Bord, Red Darland, Paulette Feld, Mary Hale, Dan Hoyt, Sabrina Johnson,
Jan Keene, Terry Olson, Jill Reichenberger, Karen Reiter, Cindy Schultz, Gloria Splittgerber, Patti Wild, and Marlene Zdanovec
CSAC Members Absent: Jerry Murphy
Administrative Liaison: Tim Danielson
SAS Liaison: Bryan Bain - Absent
Guest(s): Lynda Olsen

Meeting was opened by Chair, Jean Bord.

APPROVAL OF MINUTES
Jill Reichenberger moved to approve the December 8, 2004 minutes; Cindy Schultz seconded the motion. Minutes were approved by committee consensus.

TREASURER’S REPORT
No change since last month. Karen is still working with Postal Services to track down the erroneous charge to our account.

CHAIR’S REPORT
• U-Plan meeting report: There were five UW system-wide capital projects that have been tabled until February. The one that affects UW Oshkosh is the Woodland Avenue parking lot project. The Governor wants this project (as well as the others that were tabled) to be bonded instead of paying in cash.

Also announced at the meeting, enrollment needs to stay where at it’s at in order to keep our current funding and not stretch resources too thin. (If enrollment goes too low, funding is taken away, and if enrollment increases, we stretch resources too thin.)

Jean also reported that the Sexual Harassment Resource Group has been officially dissolved. Issues formerly controlled by SHRG will now be handled by the Affirmative Action Council and/or the LBGTQ Council.

OSA has their Shared Governance Week the last week of February. CSAC will possibly participate in this event for more exposure on campus concerning who we are and what we do.

Bryan Bain, SAS Liaison, was unable to attend today’s meeting, but he reported to Jean that SAS is currently working on bylaws and elections.

COMMITTEE REPORTS
• ACUG Representative - Patti Wild
No meeting until February 2, 2005, so nothing to report.

• Awards & Recognition - Gloria Splittgerber
Gloria had been unable to attend the Awards and Recognition meeting, so Paulette reported that the issue of Academic Staff attending portions of CSDAD came up at the meeting and there were definite objections to the idea. The discussions centered around AS attendance taking away from Classified Staff recognition and classified staff not feeling as comfortable participating in the day with AS there.

Jean reminded the group that the major reason for inviting their participation was to make the day more inclusive on a campus-wide scale so that if, at some point in the future, a different Chancellor might be in place, there may be a better chance of keeping the day because it includes more people. Including AS in the day would also give all in attendance a chance to get to know each other on a more personal level.

An alternative suggestion was made by Dan Hoyt to include Academic Staff in the morning speaker session only, at least for the first year. A motion was made by Pattti Wild and seconded by Karen Reiter to invite everyone from campus to the keynote address (and breakfast). It is understood that we would need a definite count (reservations) from anyone wishing to attend in order to assure that we had enough food. The motion was passed by voice vote.

• Committee on Committees - Karen Reiter
Karen reported that Chancellor Wells wanted a classified staff member appointed to the Search and Screen Committee for the VC –Student Services position. Jean has volunteered to serve on that committee.

There is also a need for a classified staff member for the Dean of COEHS Search and Screen Committee, and the Gender Equity Council needs another classified staff member. Anyone interested should contact Karen Reiter.

Mary Cook has been appointed to the EAP Committee.

• Classified Staff Grant Committee - Paulette Feld
Paulette is currently completing the paperwork for the fall grants. She explained that no grant award recipients are waiting to be reimbursed – the paperwork is to reimburse departments.

• CSDAD Planning - Lynda Olsen
Lynda reported that everything seems to be right on target. She was happy to report that we will not have to pay anything for our speaker because Danae Davis is a regent. Paulette reminded everyone that we should keep this in mind for future years since any state employee we would choose for a speaker would not have to be paid.

• Grant Fund Raising Committee - Jill Reichenberger
Jill wanted to give the council a “heads up” to be prepared to sell a lot of raffle tickets for CSDAD. Less money was raised last year that the year before.

• Marketing - Cindy Schultz
Cindy reported that the committee is currently working on posters, revamping brochures, etc. for CSDAD. Some ideas that are being considered are having a table in the concourse area of Reeve Union at some point in lieu of our Open House, using the projection wall at Reeve to promote CSAC. CSAC meetings, and, sending individualized invitations to a CSAC meeting to new employees after they’ve been on campus for six months. Jan Keene reported that Human Resources is working on a full year orientation program and a Newcomers Group which may be able to incorporate this type of invitation into their programs.

A suggestion was made to have a pin made up for council members to wear on CSDAD that says something like “Ask me about CSAC.” Cindy will be checking on the price for a banner to advertise CSAC that could be used in a number of areas during the year.

OLD CSAC BUSINESS
Jean asked for volunteers for a subcommittee to set time limits for council committee members. These limits would include the number of people on each committee, their term limit, and attendance guidelines. This information would then be incorporated into the CSAC guidelines. Terry Olson, Dan Hoyt and Cindy Schultz volunteered for this subcommittee.

Jean Bord, Jan Keene, and Paulette Feld volunteered to be on a second subcommittee charged with coming up with ways to promote CSAC at CSDAD.

NEW CSAC BUSINESS
Jean still has to check with Ellie Maslowski, but both Cindy Schultz and Holly Lawryk have agreed to do the 2005 elections. This should be a fairly straight-forward process because of the work that was put into creating the data base last year.

“ROUND ROBIN” (other University business of interest to CSAC)
Dan Hoyt gave everybody at the meeting fair warning that Academic Computing personnel will be meeting to discuss ways to be energy efficient with computers, such as turning them completely off at night instead of just putting them into sleep mode.

NEXT CSAC MEETING: Wednesday, February 9, 2005 at 1:30 p.m. in Dempsey 212.