November 9, 2005

CSAC Members Present:  Red Darland, Mary Hale, Sabrina Johnson, Evelyn Meuret, Jill
Reichenberger, Karen Reiter, Cindy Schultz, Patty Stenz, Jim Strey, and Marlene Zdanovec

CSAC Members Absent: Kyn Anthony, Michelle Jensen, Dan Hoyt, Jerry Murphy, Terry Olson
Administrative Liaison:  Tim Danielson
SAS Liaison:  AnnMarie Johnson
Guest(s): Jean Bord, Paulette Feld, Chancellor Wells

Meeting was opened by Chair, Jill Reichenberger.  Jill asked for volunteers to take minutes while Dan Hoyt is out due to his wife’s health situation.  Cindy Schultz volunteered this month. 

Discussion in regard to donating vacation, comp time, or leave placed in sabbatical was talked about in an effort to help Dan through this family crisis.  Letters have gone out to the WPEC people and will trickle down from there to the different represented units.

APPROVAL OF MINUTES
Minutes from the October 12th CSAC meeting were approved by consensus.

TREASURER’S REPORT
The only change was the charge for the volunteer buttons to be produced.  Ending balance of $866.48 was reported.

CHAIR’S REPORT
·       U-Plan meeting  discussion took place and information is being gather in regard to the Campus Climate Survey-Equity Score Card.  Past surveys were very dated and students were not included.
·       Madison Update  Sick leave policy was addressed; approval of the new academic building for UW Oshkosh was approved; President Reilly sent kudos on the Earth Charter which was hosted at UW Oshkosh; Recognition of our very own Biology/Micro-Biology award; architects are being looked at for the proposed parking ramp; bids will go out on November 7th to be returned by December 12th for the UW Oshkosh Health and Wellness Center.
·       New Academic Building Committee  cost of the building will be about $48 million ($40 million covered by the state and the remainder to come from donations).  Capital campaign will be kicked off and a target amount will be set so a perpetual fund can be created to help fund programs for students, faculty and staff.
·       Jill attended the CSDAD meeting this month.  Kudos to Jean Bord for the great job that he is doing in organizing this event.  Things are moving along smoothly.
·       U-Plan meets on Wednesday, November 16th at 3:30 p.m. in Dempsey 212.  Jill is unable to attend.  Red and Sabrina will attend in Jill’s absence. 
·       Jill held a meeting with Peggy Karls in regard to the CSAC web site.  With additional demands on time for both Peggy and Cindy, Jill has graciously offered her student to work on the web site to keep it up to date.  Evelyn Meuret moved and Patty Stenz seconded the motion to have the CSAC purchase DreamWeaver for Jill’s office to make this happen.  Motion carried unanimously.  After Jill as done as chair, she state she would take over the updating of the web site.

Chancellor Wells Report
        Chancellor Wells met with CSAC to discuss the Strategic Plan Update.  Copies of the web site pages where people can go and provide feedback on the key operational plans were distributed.  The five key plans that the committee is looking for feedback from currently are as follows:  1) Academic Program and Student Outcomes Assessment Plan; 2) Enrollment Management and Student Support Plan; 3) Human Resource Support and Development Plan; 4) Facilities Master Plan; and 5) Information Technology Plan.  After Thanksgiving break, two more key plans will be rolled out.  They are:  1) Finance and Business; and 2) Relationship and Advancement.  The committee is looking for positive and negative feedback from all constituents.  The committee will analyze feedback culled from the web site.  In February or March, 2006, plans are underway to hold open forums to discuss some of the findings.  Also included within the web site are discussion boards so that the sharing of ideas/thoughts can be shared and commented on.  The web site is designed to allow an individual to participate as much as they want.  You can comment on all of the key operational plans, or on just one or two.  When responding, keep in mind that choices made will most likely have an impact on all 5 areas.  Chancellor Wells asked if there were any thoughts on how to get this out to the Classified Staff and let them know how important their feedback is within this process.  Suggestions made were to send out an e-mail with a link to the specific feedback questions so that they’re easy to find.  While some of us looked over the Strategic Plan Update e-mail that went out a few weeks ago, we did not find the feedback questions.  Also, it was suggested that the feedback questions themselves be placed out on the discussion board to prompt and encourage communication on these points.  The Chancellor wishes to come back to CSAC in January to allow Classified Staff to have more input and feedback into these (and the forthcoming) operational plans.


CSDAD PowerPoint Presentation  Paulette Feld and Karen Reiter

Paulette and Karen attended the Wisconsin Library Association and presented a PowerPoint Presentation on our very own CSDAD.  The title of the presentation:  “Staff Morale in Tough Budget Times”.  They briefly reviewed the presentation with the CSAC members.  They talked about the number of questions that they fielded at the Wisconsin Library Association meeting about how the day itself was funded with donations no GPR funds utilized for our event.  Also, questions abounded as to how to get this type of thing (CSAC) started within their institutions.  We should be very proud of our CSAC and CSDAD!


COMMITTEE REPORTS

·       ACUG Representative  Michelle Jensen

No report.

·       Liaison- Senate of Academic Staff  AnnMarie Johnson

No report.

·       Awards & Recognition  Marlene Zdanovec

Dean Gatz of Publications was chosen the November 2005 Star Award winner and is featured in the UW Oshkosh Bulletin. Sabrina Johnson will be sending the Star Award announcement to the all university list each month. It is expected that the Bulletin article and the announcement to staff will offer better news and encourage Star Award nominations.

·       Committee on Committees - Karen Reiter

Patty Stenz has graciously come forward to serve on the Search and Screen Committee for the Foundation President position vacated by Tom Keefe.

·       Classified Staff Grant Committee  Sabrina Johnson

Five Classified Staff members received support from the Classified Staff Grant Fund to attend conferences and workshops to further enhance professional experiences.  They are as follows:  Karen Reiter, Polk; Paulette Feld, Polk; Paula Hayford, Student Health Center; Malissa Bonlender, Reeve; Jane Preder, Student Loans.

·       CSDAD Planning  Jean Bord

The finance committee is working on a letter to service providers.  Malissa Bonlender is working on a timeline of events for future planning of the CSDAD.  There were not many program surveys sent back the programs committee is looking for more workshop presenters.  Contact Lin Schrottky and Jodi Anthony if you have ideas or suggestions.  The committee is looking for ideas on entertainment.  Chancellor Wells suggested doing karaoke, other members asked about getting the Bob Wertel group to perform in the afternoon.

·       Grant Fund Raising Committee -

Marlene Zdanovec was selected Chair of the Grant Fund Raising Committee at the October 25th meeting. She said that the Classified Staff Endowment Fund is now approximately $18,750. In fundraising efforts, proceeds from the Bon Jovi event were $420. Suggestions by CSAC to improve the sales of the Tasteful Treasures Cookbook include partnering with another University and a local off campus bookstore. Instead of smaller events, the Grant Fund Raising Committee will focus on the 4th Annual Spring Fling Raffle with winners chosen at CSDAD and a fundraising component with the Chancellor's Run/Walk during the Fall 2006 Opening Day.

·       Marketing  Cindy Schultz

The newsletter is coming along very nicely.  A copy will be ready by the end of the month for Chancellor Wells to approve for printing.  Preliminary work has begun with putting together a logo and wording for the t-shirts.  Also discussed was a way to show appreciation for the donors who generously give to allow CSDAD to happen. 

OLD CSAC BUSINESS
·       Classified Staff will be asked to donate their time and assist the Oshkosh Seniors Center at a concert on either April 2nd or April 9th.  Exact date has not been firmed up yet.  More detailed information should be forthcoming in January. ·       Evelyn Meuret spoke with Chris Gantner regarding maintenance of the Pollock Alumni House.  They have a cleaning service come in monthly.  They would welcome volunteers to come over to help keep this building beautiful.  They have supplies on hand and if more were needed they would work at having them available to us.  Someone inquired about carpet cleaning if we would have to bring in equipment or if we could utilize university equipment to clean carpets.  Evelyn was going to check into that further and report back to the council.  It was suggested choosing a weekend in April to do sobut then Red reminded everyone of our commitment to work with the Oshkosh Seniors Center during April.  March and May were discussed.  No firm date/month was set.

NEW CSAC BUSINESS
Karen Reiter sits on the Reeve Advisory Council (RAC) and a proposal has been brought by OSA to allow beer to be sold in Reeve Union in the Titan Underground.  Suggestions were discussed in how the students could tighten up their proposal.  There were positive and negative comments which were discussed. 

“ROUND ROBIN” (other University business of interest to CSAC)
Holiday gathering will be on a Thursday night in January at Robbins.  Cost to be no more than $15/person.  It will be similar to what was done last year family style with 2 choices of meat and vegetarian selection to include coffee, milk and dessert.

NEXT CSAC MEETING:  Wednesday, December 14, 2005 at 1:30 p.m. in Dempsey 212.