Enrollment forms are available at and should be returned to :
UW Oshkosh Children's Learning and Care Center
Sandra Kust, Director
Lincoln Hall, First Floor
Oshkosh, WI 54901-8632
The packet of forms consist of an enrollment form, health form, health history, immunization record, the parent handbook and an intake form for children under two years of age. Download all of the forms from the Parents Enrollment Web page.
There is an annual registration fee of $25 per family. This fee will be charged in September of every year or when the family enters into a child care contract with the Center, and once a year thereafter in September.
Student parents/guardians must re-apply for each session — semesters, interims and summer. Prior enrollment guarantees future acceptance, but you must re-apply for each session. To provide consistency of care, we do our best to offer continuing care. Failure to turn in the forms and schedules will give new people priority.
Forms will be accepted at all times for any upcoming session. Due to limited capacity, enrollment forms for the 14 week semesters should be turned in as early as possible during the semester prior to the semester you wish to enroll your child. Space is usually available during interims and summer, but early enrollment is necessary for us to schedule sufficient staff.
Forms will be accepted on a first-come, first-served basis. Handing in enrollment forms establishes a number in the first-come, first-served pool, but does not confirm acceptance. You will be contacted by phone or letter concerning acceptance approximately one month before the start of a session.
For students, a class schedule must accompany your enrollment form, including class names, building names, room numbers, days, times and desired study time/work time. Be sure to list room numbers for labs and lounges. For faculty/staff/community parents/guardians, a schedule of the days and times care is requested and your location during those times must accompany your enrollment form.
Financial aid—any loans, grants, scholarships, GI Bill, etc. qualify; it is not necessary for these to go through the UW Oshkosh Financial Aid Office. For financial aid other than through the University, please list a phone number for us so we can call and verify.
Students receiving financial aid are given first priority in scheduling. (In order to receive money for child care expenses through the financial aid office, a separate letter must be attached to your financial aid proposal stating that you need money for child care and approximately how much you will need. The earlier you apply the better chance you will have to get financial aid).
The following deadline dates apply in order to qualify for financial aid priority:
Fall Semester Must turn in enrollment forms by the end of the fourth week of the summer session. Spring Semester Must turn in enrollment forms by the end of the 14th week of the fall semester. Order of Consideration Enrollment forms, accompanied by the registration fee and schedule, received prior to the deadline dates listed above will be considered in the following order: First — parents with children currently enrolled in the center (student, faculty/staff) Second — students with financial aid Third — students without financial aid Fourth — faculty / staff Fifth — community and any enrollment forms received after the deadline dates
Must turn in enrollment forms by the end of the fourth week of the summer session.
Must turn in enrollment forms by the end of the 14th week of the fall semester.
Order of Consideration
Enrollment forms, accompanied by the registration fee and schedule, received prior to the deadline dates listed above will be considered in the following order:
First — parents with children currently enrolled in the center (student, faculty/staff)
Second — students with financial aid
Third — students without financial aid
Fourth — faculty / staff
Fifth — community and any enrollment forms received after the deadline dates
We try to process all enrollment forms at least one month before a session begins. You will be notified of your acceptance or non-acceptance by phone or letter approximately one month before a session begins.
You are not required to pick up your child if you have free hours between classes and/or work times, but be sure to list your location during free time on your schedule or on the location sheet on the table near the computer for emergency purposes. Children may be picked up or you may spend free time at the Children's Center if you wish.
After the beginning of a session, schedule changes for student parent/guardians will be accepted only:
During the first week of the 14 week semesters (for 14 weeks and the first 7 week classes)
During the eighth week (for the second 7 week classes)
During the first three days of week one of summer (for week 1–4)
During the first three days of week five of summer (for week 5–8)
During the first three days of interim.
After the above schedule change deadlines; no "drop time" changes will be allowed. You are required to pay for all scheduled time whether or not your child is present at the center.
After the above schedule change deadlines; requests for 'add time' changes will be honored if space is available.
Occasional Extra Time
If you need hours beyond your regularly scheduled time, this is not considered drop-in time but is billed at regular rates. However it must be approved ahead of time. Please do not bring your child when s/he is not scheduled without prior approval. Extra time will be accommodated whenever numbers and staffing patterns permit. Please try to give us as much advanced notice as possible when requesting extra time. Your child's classroom teacher will approve extra time.
Before the beginning of a session, please notify us promptly of changes in schedules or drops so as to allow us to accommodate as many children as possible.
The parent/guardian may withdraw their child(ren) from the Center with two week's notice. We will attempt to contact you after one full week of absence; however, billing will continue until we are notified of a withdrawal.
Requests for drop-time changes or withdrawal due to extenuating circumstances will be handled by the Children Center Appeals Committee. If you would like to make an appeal please see the Children Center director.
Drop-in care is available to anyone having business on campus. Drop-in care is billed hourly based on the age of the child and amount of time used, payable at the time that you drop your child off.
A registration form containing emergency information must be filled out before leaving your child. Requests for drop-in care should be made with as much advanced notice as possible. Acceptance of children for drop-in care is based on daily availability of child slots and staffing at the time care is needed.