CBRF Logo Image

March 2014
CBRF Instructor Newsletter

Instructor Workshop

DHS 83

DQA E-mail Subscription Service

Employee Training
Registry

Training Resource List

FAQs


Additional FAQs, posted on 1/10/12

NEW - If you cannot complete all renewal requirements by your instructor approval expiration date:

  • You cannot use the instructor renewal form.
  • You may not teach any CBRF classes or submit names of participants (you trained after your approval expired) to be placed on the CBRF Employee Registry while your instructor approval is expired.
  • You may apply as a new instructor after waiting three (3) months or more after your current instructor approval expiration date. You must complete a new instructor application. The new instructor application is available here. New instructor applications have a $115.00 or $100.00 processing fee, depending on the topic.
  • If you are required to wait three months, reapply and are approved a second time, and again are unable to meet the instructor renewal requirements (for the same CBRF topic), you will be required to wait one year (12 months) before you can submit an instructor application for the third time.

Additional FAQs, posted 10/19/11

Can the CBRF curriculum be used by non-approved instructors for employees who do not need to take the face-to-face classes because they do not work in CBRFs?

No, the curriculum is proprietary and can only be used by an approved instructor in the manner that the curriculum is designed. The Bureau of Assisted Living will only approve staff in a non-CBRF facility (i.e., WI AFH) as meeting the training requirement if they took the training from an approved instructor, who followed the approval process and is on the CBRF Instructor Registry. All successful class participants must be entered on the CBRF Employee Registry.

The CBRF First Aid and Conscious Choking curriculum is also proprietary. Please contact the American Red Cross with questions regarding this curriculum.

Back to Top

Additional FAQs, posted 9/27/11

Where must the Continuing Education Hours (CEH) come from (Web, Classroom, other…)? 

The definition of continuing education is:  An instructional program that brings participants up to date in a particular area of knowledge or skills. 
BAL will accept actual training received from a web based source, classroom training or video training. Any CEH that expands and increases a knowledge area will be accepted. If a training source is questionable, refer to BAL. BAL may request additional evidence in order to determine how the training received relates to the topic area.  

If someone used the WI Caregiver Project training to qualify for the teaching instruction on their original application, can they use this Caregiver training again as CEH? 

Yes.

What proof of CEH completion do we need?
 
Certificates, transcripts or other documented evidence of completion will be acceptable proof of completion. Self-study will be accepted as CEHs.  The end component showing completion of the self-study will be required.

What if an instructor now qualifies under a more advanced application option?
(For example: an approved instructor completed a Train the Trainer program in the same topic). Do they apply as a new instructor or do they renew? 

In cases where an approved instructor meets a higher qualification standard in the intervening two year approval period, that instructor will need to apply new under their new qualifications. The renewal requirements for the original application no longer apply. 

Back to Top

How are the CEH “hours requirements” going to be counted for “self-paced” on-line courses?

BAL accepts the standard that 0.10 CEU = 1 clock hour; 0.80CEU = 8 clock hours; 1.0 CEU = 10 clock hours, etc.

How long will instructors who are required to submit consultant evals be required to continue to submit these evals with the renewal paperwork? 

Instructors who have a required consultant, must submit 2 consultant evaluations with each renewal.


Additional FAQs, posted 8/29/11

Renewal Information for CBRF Instructors

The renewal form will be available on this site January 2012. The renewal processing fees will be $75.00 per instructor, per topic. For questions, contact us at cbrftrng@uwosh.edu

Additional FAQs, posted 6/6/11

If a person has completed one of the four department approved trainings required in DHS 83 for CBRFs in order to meet the training requirements in DHS 88 for Adult Family Homes or in  DHS 89 for Registered Care Apartment Complexes and they do not pay to have their name added to the registry, can the department approved trainer still issue a “certificate” stating the person has completed the training?  

No.  Issuing certificates to persons who have completed the training but who have not paid to have their name on the registry will compromise the system that has been developed to reduce or eliminate fraud associated with the issuance of certificates.  The only acceptable evidence for completing department approved training is the posting of the student’s name on the registry.  

Back to Top

Additional FAQs, posted 12/16/10, updated 6/6/11

Fire Safety Instructor Continuing Education Training Information

The following Fire Safety Continuing Education Training information has been forwarded by the Bureau of Assisted Living:

The NFPA provides webinars and online trainings.

NFPA home page: http://www.nfpa.org/categoryList.asp?categoryID=1263&URL=Training

NFPA Online courses: http://www.nfpa.org/catalog/category.asp?category%5Fname=Training+%2F+Self+Guided+Online+Courses&Page=1

A few of the NFPA online courses may be applicable to CBRF Fire Safety instructors. The course descriptions list who will benefit. A few courses, i.e. "Areas of Vulnerability" (which also covers RACE) state: This course will benefit "Anyone whose job involves designing, reviewing, evaluating, or installing fire protection systems, including: hospital engineers, hospital facility managers, hospital safety directors, risk managers, nursing home safety directors, architects, designers, and health care facility consultants." Search for courses that include health care facility consultants in the course description.

Additional Fire Safety information may be found at:
WI Fire Inspector Association http://www.wsfia.org/index.html
WI Firefighters Association http://www.wi-state-firefighters.org/

Back to Top

Additional FAQs, posted 4/6/11

Renewal Information for CBRF Instructor Continuing Education Training

Check your personal renewal information e-mail(s) for specific information regarding your renewal requirements. For instructors who are required to take Continuing Education Training, hours refers to hours spent in training, not CEU credits.

Additional FAQs, posted 12/16/10

Fire Safety Instructor Continuing Education Training Information

The following Fire Safety Continuing Education Training information has been forwarded by the Bureau of Assisted Living:

The NFPA provides webinars and online trainings.

NFPA home page: http://www.nfpa.org/categoryList.asp?categoryID=1263&URL=Training

NFPA Online courses: http://www.nfpa.org/catalog/category.asp?category%5Fname=Training+%2F+Self+Guided+Online+Courses&Page=1

Additional Fire Safety information may be found at:
WI Fire Inspector Association http://www.wsfia.org/index.html
WI Firefighters Association http://www.wi-state-firefighters.org/

Back to Top

Additional FAQs, posted 5/6/10:

How long is an American Red Cross Instructor certification valid?

This answer has been provided by an American Red Cross Director:

If the instructor teaches (or co-teaches) at least one component of a course within a 12 month period, and is listed correctly as an instructor or co-instructor (on the submitted course record) their authorization to teach (instructor certification) will renew automatically.

An American Red Cross First Aid (aka CBRF) Instructor’s authorization to teach may expire in three ways:

  1. Never teach a class (their certification will expire within two years from their date of instruction)
  2. Break the code of conduct (teach without utilizing the appropriate resources, course content, or in a friendly and safe manner),
  3. Fail to complete a mandatory program update within 6 months of the revised program release. First Aid and CPR/AED programs are revised every 5 years, nationally. Our curriculum updates are expected in 2011, based on the guidelines established by the Emergency Cardiac Conference. Instructors have the option of attending chapter sponsored workshops or must verify that they’ve completed on online update seminar or webinar made available by the national American Red Cross.

I successfully completed a CBRF training but did not get a certificate.  How can I prove to my employer that I completed the training?

All Employees who successfully complete Fire Safety, First Aid and Choking, Standard Precautions, and/or Medication Administration will be entered onto the Employee Registry, (found on either the Employee Registry or the Providers page on this website).  Your instructor is required to submit the roster and processing fee payment for each successful participant in their class(es).  When your name appears on the registry, your administrator can print out a copy of that page of the Registry and put that into your personnel file.

Back to Top

If I apply and become an approved CBRF Instructor, do I need to take a Train the Trainer Class, too?

Train the Trainer classes must be taken by individuals who are unable to become an approved CBRF Instructor based on their current education, experience and/or professional credentials.  If you are an approved CBRF instructor, you do not need to attend a Train the Trainer class for that topic.

If you are an approved instructor in one topic and wish to be approved in a second topic, but do not qualify – you would need to take a Train the Trainer class in the second topic only, to become an approved instructor for the second topic.

Does UW Oshkosh/CCDET have a schedule of CBRF classes?

UW Oshkosh/CCDET is not offering any CBRF trainings.  Approved instructors will schedule his/her own CBRF trainings.

Under the direction of DHS/DQA/BAL, UW Oshkosh/CCDET developed the 3 curricula being provided to approved trainers – as of March, 2010 and later.  First Aid and Choking classes use the American Red Cross curriculum.  There have been numerous incorrect assumptions that because UW Oshkosh CCDET developed the curricula, we would provide the training.  BAL did not contract with UW Oshkosh/CCDET to provide training.

UW Oshkosh/CCDET has created and published the criteria for train the trainer programs – also under the direction of BAL.  Other companies will take that information to develop their own curriculum.  Curricula and listed trainers must be approved, under BAL's guidelines.  When submitted curriculum/trainers are approved -- that company will be welcome to begin offering BAL approved CBRF Train the Trainer classes.

A registry of approved Train the Trainer programs will be found on the Train the Trainer page of this website, after receiving approval.

Back to Top

***************************************************************

My CBRF training program was approved several years ago by DQA.  Do I have to re-apply?

All previously approved training programs for CBRF First Aid and Choking, Fire Safety, Medication Administration and/or Standard Precautions expire on April 1, 2010.  After that date instructors, not programs, must be approved to provide the department-approved curricula for CBRF employees as outlined in DHS 83.20.  For more information on becoming an approved instructor, review the applications and other information on the “Instructors” page of this website.

How long do I have to send the successful participant roster and payment to UW Oshkosh CCDET?

DHS/DQA/BAL has extended the original 2-day requirement to 10 business days, based on the request of potential instructors.  Newly approved instructors, who have already signed the application requiring submission within 2 business days, are also included in the extended timeline.  Note that this may delay the addition of participants to the Employee Registry.

Is the Instructor Registry publicly accessible?

Yes, the Instructor & Employee Registry is available on this website.

My name does not appear on the Employee Registry.  What should I do?

Instructors have 10 business days to send the completed roster to UW Oshkosh CCDET for entry onto the Registry.  It may take several days for the information to be entered into the database and another few days to update the report and post it on the website.  If it has been 30 days since you took the class and your name still does not appear on the Registry, contact CCDET at cbrftrng@uwosh.edu with the trainer name, training date and location.  CCDET will investigate and send you a response within 3 business days.

Back to Top

Does the Instructor Registry list how much instructors charge?

No, each instructor determines his/her own fees. Instructors may put a link to their website on the instructor registry website.  Instructor websites could include information about costs, training dates, etc.

Could you tell me the reason for the decision to only accept American Red Cross trainers as being qualified to teach First Aid and Procedures to Alleviate Choking?

After DHS/DQA/BAL received this question from numerous sources, this statement was forwarded to UW Oshkosh for inclusion on the FAQ page

During the project development phase for the curriculum development for the 4 areas that require department-approved training, including First Aid and Procedures to Alleviate Choking, the department was contacted by The American Red Cross (ARC) for consideration to use their curriculum already developed for First Aid and Procedures to Alleviate Choking for CBRFs.  The ARC was the only organization that contacted the department for this consideration.  The department recognizes that The American Red Cross is a universally accepted program.  The American Red Cross is a national program that has a process in place for accessible data to verify trainers and persons trained.  ARC trainers use a standard curriculum and training materials which are updated to current standards as necessary.  ARC trainers follow a testing process and procedure for submitting information to the data base.  The ARC has a complaint procedure and a quality assurance program to ensure quality of trainers and the program. UWO-CCDET has a Memorandum of Understanding with The ARC for data base accessibility for First Aid and Choking. 

How do I become a First Aid instructor?  What fees are associated with First Aid certification?

Instructors of CBRF First Aid and Choking must be certified American Red Cross instructors.  For more information on becoming a certified instructor, go to http://www.redcross.org/ and select “Preparing and Getting Trained” to find a Red Cross chapter in your area.

Back to Top

What is the American Red Cross ‘bridge course”?

A “bridge course” allows a trainer certified by other recognized agencies (e.g., American Heart Association) to attend a shorter American Red Cross (ARC) program to attain ARC instructor certification.  Please contact your local American Red Cross Chapter for more information.  Each chapter may have a slightly different process.

Are instructors required to give an open-book test or a closed-book test?

The test must be an open-book test.  Students are allowed to use their notes and participant guides during the test.

Is the time for the test in addition to the minimum required training hours?

Yes.

If someone doesn’t pass the test, are there instructions for what to do?  Can the person retake the test on the same day?

A participant must answer 90% of the questions correctly to pass the test.  A participant who does not attain a passing score may re-take the test one time on the same day.  A second failure requires the participant to re-take the course.

Does a complete copy of the final exam need to be retained for two years, or just the test score?

Instructors must maintain class participant information including test results for at least 2 years from the date of the training.

Back to Top

What if I can’t find a trainer for my staff?  Would DQA extend the deadline for new instructors/standardized curriculum?

After DHS/DQA/BAL received this question from numerous sources, this statement was forwarded to UW Oshkosh for inclusion on the FAQ page:

First Aid and Procedures to Alleviate Choking and Fire Safety training must be completed within 90 days of hire.  It is expected that on April 1, 2010, trainer availability will be sufficient for new staff to meet the 90-day training requirement for these two training areas. 

For Medication Management and Administration training, CCDET has already processed numerous persons who are approved to train this course.  Staff may not pass medications until they have completed a Medication Administration course from a department-approved trainer.  Staff may experience a delay in completing the Standard Precaution training by an approved trainer.  If training is not completed as required before starting job responsibilities related to resident care, the department will be reasonable regulators and consider the following:

Was the staff hired after April 1, 2010?
What has the facility attempted to do in order to secure training?
Is staff signed up for a course?
Are there instructors available in that area?
What orientation has been provided to the new staff in Standard Precautions?
If providers experience problems locating instructors, they should contact the BAL regional director.    http://dhs.wisconsin.gov/rl_DSL/Contacts/ALSreglmap.htm

Can instructors provide the participant guide to students in advance of the training?

Yes, but this does not reduce the mandatory class length.

Back to Top

How do students get the participant guides?  How long are the participant guides?

Instructors must provide each student with a participant guide to keep.  Students use the guides for note-taking; as a reference during the test and as a resource upon returning to the workplace.  The length is dependent on the topic and is as follows:

Standard Precautions -13 back-to-back pages
Medication Administration - 60 back-to-back pages
Fire Safety - 30 back-to-back pages

To keep costs down, can instructors collect participant guides after class and just have one guide available at the facility?

No, each participant must be given a copy of the guide to keep.  The guide is intended to appeal to different learning styles.  Individual guides give each student the opportunity to take notes, and also use the guide as a resource during the test and after returning to the workplace.   The average printing cost to print the participant guides translates to approximately $1 per person for Standard Precautions and Fire Safety; and slightly over that for Medication Administration.  Back to back copying would reduce the overall cost of copying.

What forms of payment does UWO accept?

Checks, money orders and bank drafts are acceptable at this time.  You may submit one check for multiple applications, trainings, and/or participants.  Please do not submit payment for future trainings.  CCDET does not have a bookkeeping process that will record payments for future “events.”

Back to Top

Is the Trainer & Employee Registry “searchable”?

Yes.  There is a search function in the “edit” menu.  You can access the search function by using the keyboard shortcut “Control/F.”  You will find a search box in the upper right of the screen.  You can search on either a partial or the full name or any other information field in the Registry.

Has Fire Safety decreased from 6 hours to 4 hours?

Yes.  It is estimated that the current version of the Fire Safety curriculum will take 4 hours to train.  Instructors may add information that makes the session longer if they wish, e.g., specific provider policies, etc.

Is there information on the Employee Registry to differentiate between employees with the same name?

CCDET is collecting unpublished personal identifying information; providers may contact CCDET at cbrftrng@uwosh.edu to confirm identity.

What if employees refuse to supply the last 4 digits of their SSN?

Employees may provide another 4 digit number; however the employee must remember or maintain a record of the number in the event of a future request for identity confirmation.

Does a person taking all of the train the trainer programs have to repeatedly take the portion that covers adult learning techniques?

Yes.  Each train the trainer course is responsible for submitting original curriculum and variations are likely.

 

 

 

Project Partners

DQA Bureau of Assisted Living

American Red Cross

University of Wisconsin Oshkosh