Below is list of Records Disposition Authorizations (RDAs) currently on file for UW Oshkosh at DOA. To use make sure the department mataches yours, for help contact the records manager .

RDA Number Department Series Title Retention Period Disposition Method Sunset Date
0003 GENERAL - All Offices Dept. Level Unclassified/Classified Personnel Case Files 5 years Destroy Confidential 10/1/09
0006 Academic Advising/Registration Transcript Cash Register Tapes 5 years Destroy 5/1/10
0010 Admissions Student Search Service Tapes 2 years Destroy 5/1/10
0011 Religious Studies/Anthropology Departmental Correspondence 2 years Destroy 8/1/10
0013 University Police Work Schedules 7 years Destroy 5/1/11
0014 University Police Officer Call-in Coverage Form 7 years Destroy 5/1/11
0015 University Police Wisconsin Citation & Complaint Form (non-traffic) 7 years Destroy Confidential 5/1/11
0017 University Police Uniform Traffic Citations (not OWI & OWI related) 5 years Destroy Confidential 5/1/11
0018 University Police Incident & Investigation records 10 years Destroy Confidential 5/1/11
0019 University Police Authorization for Release of Information/Background check 7 years Destroy 5/1/01
0021 Academic Advising/Registration Grade Problems/Appeals (paper) 1 month Destroy Confidential 5/1/11
0021A Academic Advising/Registration Grade Problems/Appeals (microfilm) PERMANENT PERMANENT 5/1/11
0023 Academic Advising/Registration Bulletin PERMANENT Transfer to Archives 5/1/11
0026A Academic Advising/Registration Student Transcripts (not in information system)microfilm PERMANENT PERMANENT 5/1/11
0032 Affirmative Action Office Affirmative Action Personnel Form 6 years Destroy Confidential 8/1/11
0033 Affirmative Action Office Search and Screen Committee Records 6 years Destroy Confidential 8/1/11
0034 Affirmative Action Office Position Vacancy Listing (PVL) 20 years Destroy 8/1/11
0035 Affirmative Action Office Applicant Pool Data 6 years Destroy 8/1/11
0036A Human Resources Letters of Appointment or Offer (Accepted) PERMANENT PERMANENT 8/1/11
0036B Human Resources Letters of Appointment or Offer (Rejected) 6 years Destroy Confidential 8/1/11
0037 Affirmative Action Office Equal Employment Opportunity Requests 6 years Destroy Confidential 8/1/11
0038 Agency-wide Applicant/Nominee Identity Preference Form 6 years Destroy Confidential 8/1/11
0039 Agency-wide Hiring Candidate Files 6 years Destroy Confidential 8/1/11
0040 Affirmative Action Office Affirmative Action Grievances and Complaints 5 years Transfer to Archives 5/1/12
0041 Provost/Vice Chancellor Unclassified Staff Grievances and Complaints 5 years Transfer to Archives 5/1/12
0044 COLS Correspondence and Subject Files (Alpha file) 7 years Transfer to Archives 6/1/14
0046 Classified Staff Advisory Council Meeting minutes 5 years Transfer to Archives 6/1/14
0047 Classified Staff Advisory Council Subject Files 5 years Transfer to Archives 6/1/14
0049 Polk Library Guest Card Extraction Form 2 months Destroy 6/1/2014
0050 Polk Library High School Courtesy Cards 2 months Destroy Confidential 6/1/2014
0053 Disability Services Student Case Files 6 years Destroy Confidential 6/1/2016
0054 Center for Community Partnerships Project Case Files 3 years Destroy Confidential 6/1/2016
0056 Office of Graduate Studies Graduate Studies Permanent Case Files PERMANENT PERMANENT 9/1/2017
0057 Provost/Vice Chancellor Faculty/Staff Handbooks Draft Files 2 years Destroy 7/1/2018
0058 Faculty Senate Meeting minutes and agendas 7 years Transfer to Archives 7/1/2018
0059 Faculty Senate Recording of meeting minutes 4 years Destroy 7/1/2018
0060 Faculty Senate President Files 7 years Transfer to Archives 7/1/2018
0061 Faculty Senate Faculty Hearings 3 years Transfer to Archives 7/1/2018
0062 Provost/Vice Chancellor Faculty/Staff Handbooks 1 month Transfer to Archives 7/1/2018
0063 Faculty Senate College and Department Bylaws 5 years Transfer to Archives 7/1/2018
0064 College of Business Newsletters 1 year Transfer to Archives 7/1/2018
0065 Senate of Academic Staff Meeting Minutes 7 years Transfer to Archives 7/1/2018
0066 Senate of Academic Staff Academic Staff Hearings 3 years Transfer to Archives 7/1/2018
0067 Senate of Academic Staff President Files 7 years Transfer to Archives 7/1/2018
0068 Faculty Senate Academic Policy Committee 7 years Transfer to Archives 7/1/2018
0069 Integrated Marketing/Communications University News Releases 2 years Transfer to Archives 10/1/2018
0070 Integrated Marketing/Communications Publications 1 year Transfer to Archives 10/1/2018
0071 Integrated Marketing/Communications Special Event Materials 1 month Transfer to Archives 10/1/2018
0072 Integrated Marketing/Communications University Photographs 1 year Transfer to Archives 10/1/2018
0073 Integrated Marketing/Communications Director's Correspondence and Subject Files 2 years Transfer to Archives 10/1/2018
0074 Integrated Marketing/Communications Model Releases 7 years Transfer to Archives 10/1/2018
0075 Integrated Marketing/Communications University Meeting Notices 1 year Destroy 10/1/2018
0076 Dean of Students Office Inactive Student Case Files 2 years Destroy confidential 11/2018
0077 Athletic Department Hall of Fame Correspondence Permanent Permanent 11/2018
0079 Office of Grants and Faculty Development Annual Reports for Grants Office & Faculty Development Board 2 years Transfer to Archives

2/27/2019

0080 Office of Grants and Faculty Development FDB Minutes, agendas and correspondence 25 years Destroy 2/27/2019
0081 Office of Grants and Faculty Development Faculty Development Proposals and Awards 7 years Destroy 2/27/2019
0082 Office of Grants and Faculty Developmetn Institutional Review Board (IRB) Protocols and Correspondence 3 years Destroy confidential 2/27/2019
0083 Office of Grants and Faculty Development Annual Reports Drafts and Correspondence 2 years Destroy 2/27/2019
0084 Office of Grants and Faculty Development Student Research Event Records 6 years Destroy confidential 2/27/2019
0085 Office of Grants and Faculty Development Oshkosh Scholar 1 month Transfer to Archives 2/27/2019
0086 Office of Grants and Faculty Development Oshkosh Scholar Drafts and Correspondence 3 years Destroy confidential 2/27/2019
0087A Office of Grants and Faculty Development Student/Faculty Collaborative Research & Small Grant Files Funded 7 years Destroy confidential 2/27/2019
0087B Office of Grants and Faculty Development Student/Faculty Collaborative Research & Small Grant Files(Unfunded) 3 years Destroy confidential 2/27/2019
0088A Office of Grants and Faculty Development External Grant Files (funded) 7 years Destroy confidential 2/27/2019
0088B Office of Grants and Faculty Development External Grant Files (Unfunded) 3 years Destroy confidential 2/27/2019
0089 Dean of Students Out of Class Records 7 years Destroy confidential 2/27/2019
0091 Dean of Students Minor Disciplinary Files 7 years Destroy confidential 2/27/2019
0092 Dean of Students Major Disciplinary Files 7 years Destroy confidential 2/27/2019
0093 College of Nursing Health Records for Students, Faculty in Nursing Programs 7 years Destroy confidential 2/27/2019
0094 Center for New Learning Staff Meeting Minutes 5 years Destroy 8/28/2019
0097 Center for New Learning Annual Reports 5 years Transfer to Archives 8/28/2019
0098 Center for New Learning Curriculum Committee Minutes and Agendas 5 years Destroy 8/28/2019
0099 International Education Study Abroad Program Database Files 1 years Destroy confidential 8/28/2019
0100 International Education Individual Program Files 8 years Destroy confidential 5/27/2020
0101 International Education Budget Files 4 years Destroy confidential 5/27/2020
0102 International Education Student Application Files 2 years Destroy confidential 5/27/2020
0103 International Education Student Files Nonimmigrant and visitors 4 yeasrs Destroy confidential 5/27/2020
0104 All Divisions Criminal Background Check Records - Students 7 years Destroy Confidential 5/27/2020
0105 Department of Communications Speech and Hearing Client Files 10 years Destroy Confidential 8/28/2019
0106 Agency-wide Employer Reimbursement Tuition Deferement Records 6 years Destroy Condidential 11/18/2020
0107 Agency-wide Internship Contracts - Non-licensure 6 months Destroy Confidential 2/3/2021
0108 Agency-wide Internship Agreements - Non-licensure 1 year Destroy 2/3/2021