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New Travel Rate Structure and Policies: Effective October 5, 2015

On October 5, 2015, the UW System implemented a new rate structure and policies for individual meal and incidental costs, lodging, vehicle usage, miscellaneous travel-related expenses, and general travel provisions.  
Summary of the key changes includes:

  • University will not reimburse for travel expenses submitted after 90 days from return trip date.
  • Any travel related purchase that is not in accordance within travel policy will be deemed unauthorized and will no longer be reimbursed.
  • New Rate Calculator will now be used to determine maximum lodging amount and meal per diem based on location and dates of stay prior to travel. Individual travelers are not allowed to pay for a co-worker's meals.
  • The purchase of lodging using online brokers (i.e. Expedia,, AirBnB, etc.) continues to be disallowed in policy.
  • Mileage rate increase to federal rate (.575/mile).Gas receipts will not be paid in lieu of standard mileage rate.
  • Sponsored event policy now includes the payment of meals on behalf of others including group travel.Rates have increased and are different from individual per diem rates.

The policies are available on the UWTravelWIse portal, our official source of all travel rate and policy information.

If you have any questions or concerns please contact Michelle Highley (920-424-0837 or


Travel Regulation Resources

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by Poff, Susan L. last modified Oct 06, 2015 03:37 PM
Contact Information

Administrative Services

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Oshkosh WI 54901-3551

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